Advertisement for Bid -- CONTRACT NO. BR-25-2024 BETSY ROSS BRIDGE SIGN GANTRY SUBSTATION CABINET REPLACEMENT

I. PURPOSE AND INTENT

The Delaware River Port Authority (“Authority”) hereby invites interested qualified Contractors to submit a Bid for CONTRACT NO. BR-25-2024, BETSY ROSS BRIDGE SIGN GANTRY SUBSTATION CABINET REPLACEMENT PROJECT. One (1) electronic copy of the Bid, along with other technical and commercial documents shall be submitted, via SAP Ariba, no later than 2:00 p.m. EST on Thursday. October 30, 2025. Bids will be publicly opened and read, via Microsoft Teams.

The work to be completed under this contract consists of The Work to be completed under Contract No. BR-25-2024 shall include all work required for the complete replacement of ten (10) electrical substation cabinets for the traffic signal gantries on the Besty Ross Bridge. This includes removal and disposal of the existing cabinets, transformers, panelboards, switches, conduit, and associated electrical equipment; furnishing and installing new cabinets, transformers, panelboards, switches, conduit, and associated electrical equipment; and cleaning and painting the existing structural steel surfaces under the existing enclosures. The Contractor is responsible for coordinating and scheduling power outages and service interruptions, maintaining connections and electrical service to equipment outside the work area, and maintaining existing fiber optic facilities during construction.

The Contractor is responsible and obligated to successfully complete the entire Project and to complete each and every necessary detail of every item specified and/or shown on the Contract Drawings and in the Specifications regardless of whether or not a particular detail is specifically mentioned. Any detail of Work called out on the Contract Drawings but not called out in the Specifications, or any item of Work or detail not called out on the Contract Drawings, but called out in the Specifications, shall be considered the same as if it was called out in both the Specifications and the Contract Drawings.

II. ARIBA REQUIREMENT AND ACCESS TO ITB DOCUMENTS

All contract specific documents relevant to the ITB can be found on the Authority’s SAP Ariba Network site. In order to participate in this ITB and receive an invitation to the solicitation event, please send a request, via e-mail, to the following Contracting Officer: Amy Ash - alash@drpa.org. If a response is not sent to you within one (1) business day, please resend the request.
In order to access the ITB documents, you must be registered on the Ariba Network and have completed the Authority's supplier registration questionnaire. If you have not already done so, you can register on the Ariba Network at any time. Registration is free, quick, and easy. To do so follow the below steps:

 Submit a self-registration request at http://drpa.sourcing.ariba.com/ad/selfRegistration.
 After the self-registration request that you submitted is approved, you’ll receive an email from Ariba.
 After you create your username and password, please email (project owner) and they will send you an invite to the event.
 If you need any assistance or have questions, please email vendors@drpa.org.
 If your company is already registered in Ariba, please log in through invite with that information to sync our accounts.

The Authority will consider only those Bids received from parties who have obtained the ITB and contract documents directly from the Authority. Contract documents are not transferable to other parties for proposal purposes. Bids received from firms whose names are not recorded by the Authority as having secured documents for this Project will be rejected.

III. EQUAL OPPORTUNITY

The Delaware River Port Authority is firmly committed to providing full and equal business opportunities to all persons regardless of race, color, religion, gender, national origin, age, or non-job-related disability.

IV. BID SUBMISSION AND DUE DATE

Responses to this ITB must be submitted electronically via the Ariba Network, no later than 2:00 p.m. EST on Thursday, October 30. 2025 (“Bid Due Date”).

LATE, FAXED, E-MAILED, AND/OR HARDCOPIES WILL NOT BE ACCEPTED. The Bid Due Date and Ariba submission requirements are mandatory and non-waivable.

Contractors should ensure that they can access and upload files in Ariba prior to the submission deadline. It is the Bidder’s responsibility to ensure delivery of its Bid to the proper place at the proper time. Absent an emergency or unanticipated event that interrupts normal Authority processes so that Bids cannot be received via Ariba by the exact time specified in the ITB, the Authority will not extend the submission deadline for an interested firm due to technical difficulties.
V. PRE-BID CONFERENCE AND SITE VISIT

A non-mandatory Pre-Bid Conference will be held on Thursday, October 16, 2025 at 2 PM EST via Microsoft Teams. The Microsoft Teams information for this meeting is:

Meeting ID: 291 598 223 871 7
Passcode: Fg3vA9dj

Dial in by phone: 1 856-338-7063,,695709281#

Attendance by Bidders, subcontractors, and suppliers is strongly encouraged. All Bidders shall be expected to completely and thoroughly examine all Contract Documents to become fully aware of the scope and requirements of the Project prior to submitting a Bid.

No site visit is scheduled for this project.
VI. SINGLE POINT OF CONTACT

The DRPA has established a Single Point of Contact for this ITB. From the issue date of this advertisement and until full execution of the Contract Agreement, the Single Point of Contact shall be the Contracting Officer whose name and contact information appears below. Please refer all inquiries related to the Project, including Ariba technical issues to the Contracting Officer.

Any violation of this condition (excluding any Ariba supplier registration questions and issues, which should be addressed by e-mailing vendors@drpa.org) may be cause for the DRPA to reject the offending Bid or rescind the Contract Award. Bidders agree not to distribute any part of their Bids beyond the Authority’s Contract Administration Department. A Bidder that shares information contained in its Bid with other DRPA personnel and/or with a competing Bidder may be disqualified and its Bid may be rejected.

The Single Point of Contact for this Project is:

Amy L. Ash, Manager, Contract Administration/Contracting Officer
alash@drpa.org / 856-968-2084

VII. QUESTIONS

Any and all questions or requests for clarification relating to this procurement including, but not limited to, questions concerning Bid submission requirements, technical requirements, scope of work, and specifications, should be addressed to the Single Point of Contact no later than 5:00 p.m. EST on Monday, October 20. 2025.

NOTE: NO questions will be accepted after this date.

Responses to questions will be provided, via Ariba and e-mail, by the Single Point of Contact to those firms who have registered and requested participation in the ITB.

Only information supplied by the Single Point of Contact, including responses to questions regarding the ITB, should be used in preparing Bids.

DELAWARE RIVER PORT AUTHORITY
By: Amy L. Ash
Manager, Contract Administration
Phone: 856-968-2084