Advanced Aviation Training Devices (AATDs) -- FAA-Approved
| Agency: | Middle Tennessee State University |
|---|---|
| State: | Tennessee |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Jan 12, 2024 |
| Due Date: | Jan 30, 2024 |
| Solicitation No: | 180316458 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
|
Attachment Preview
180316458 Addendum 1
Advanced Aviation Training Devices (AATDs) -- FAA-Approved
Issue Date: 12/18/2023
Response Deadline: 1/30/2024 03:00 PM (CT)
Contact Information
Contact: Melisa Warner Procurement Specialist
Address: Procurement Specialist
Middle Tennessee State University
1672 Greenland Drive, P O Box 18
Murfreesboro, TN 37132
Phone: 1 (615) 898-2511
Fax:
1 (615) 898-5597
Email: melisa.warner@mtsu.edu
Page 1 of 10 pages
Deadline: 1/30/2024 03:00 PM (CT)
180316458 Addendum 1
Event Information
Number:
180316458 Addendum 1
Title:
Advanced Aviation Training Devices (AATDs) -- FAA-Approved
Type:
ITB (Sealed)
Issue Date:
12/18/2023
Response Deadline: 1/30/2024 03:00 PM (CT)
Notes:
Please note: The University will be closed for the holiday break from December 22,
2023 - January 1, 2024. All University offices will re-open on January 2, 2024.
Ship To Information
Contact: Receiving Department
Address: Middle Tennessee State University
1672 Greenland Drive
Murfreesboro, TN 37132
Phone: 1 (615) 898-2959
Billing Information
Contact: Accounting Services
Address: Middle Tennessee State University
CAB 106 CART
Murfreesboro, TN 37132
Phone: 1 (615) 898-2940
Email: invoice@mtsu.edu
Bid Activities
FINAL Deadline to Submit Questions
1/11/2024 4:00:00 PM (CT)
Direct all questions, by email to Melisa.Warner@mtsu.edu citing the ITB#180316458. Institution will respond to all
emailed written questions. Only emailed written responses to written questions will be official, binding responses.
Responses to written questions will be emailed to each vendor point of contact.
Answers to Questions E-mailed
Institution responds to written questions via e-mail to single point of contact.
1/18/2024 4:00:00 PM (CT)
Bid Attachments
BID_TERMS_AND_CONDITIONS_Oct_2018.pdf
Download
BID_TERMS_AND_CONDITIONS_Oct_2018
Ethnicity Report Form.doc
Download
Save to your computer and complete, then attach to your bid before completing. NOTE: If you have an ethnicity report
on file in MTSU Procurement it is not necessary to complete this form again.
Form W-9 (Rev. October 2018).pdf
Download
W9 Request for Taxpayer Identification Number and Certification
Questions and Answers to AATDs Bid.pdf
Download
Questions and Answers to AATDs -- FAA Approved Bid
Bid Attributes
1 MTSU Standard Terms and Conditions
I have read and understand Middle Tennessee State University's Standard Terms and Conditions.
Yes, will comply
(Required: Check if applicable)
Page 2 of 10 pages
Deadline: 1/30/2024 03:00 PM (CT)
180316458 Addendum 1
2 Other MTSU Departments
I certify that if selected as the successful proposer, this proposal may be applied to other MTSU departments. This
does not mean that other MTSU departments are required to purchase under this ITB.
Yes, I will comply.
(Required: Check if applicable)
3 Other TBR, UTK Institutions and State of Tennessee
I certify that if selected as the successful proposer, this proposal may be applied to all TBR Member Institutions, with
the option for the University of Tennessee System of Higher Education and the State of Tennessee Departments to
utilize the resulting Agreement. This does not mean that other TBR, UTK, institutions or State of Tennessee
Departments are required to purchase under this Bid/Contract.
Yes, I will comply
(Optional: Check if applicable)
4 Corporations
Corporations must be duly authorized to do business and be in good standing under The Laws Of The State Of
Tennessee.
5 Payment Term Discount
The University is governed by the Tennessee Prompt Pay Act of 1985 which allows 45 days for payment of invoice.
It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice.
A prompt payment discount will be considered in the award process when given for 30 days (Ex. 1%/15 days, Net 30
days). Proposer is not required to submit a payment discount, however the University will attempt to take advantage
of any payment discounts when offered (Ex. 1%/15 days, Net 30 days), but is not required to make payment before
30 days. Payment terms for less than thirty-(30) days will not be considered and may cause your entire proposal be
considered non-compliant.
(Optional: Maximum 1000 characters allowed)
6 License and Permits
Proposer must have all Licenses and Permits and Certificates of Insurance required by The Federal and State Laws
for the performance of this Contract. The Purchasing Department reserves the right to require any Proposer to
provide evidence of possession of all Licenses and Permits and Certificates of Insurance.
7 Number of Years in Business
Company must have been in business providing commodity or service in AATD for at least three (3) years. Enter
the number of years your company has been in business.
(Required: Numbers only)
8 Delivery Date
After reviewing all of the attachments, questions, and specifications contained in this bid request, enter your
delivery time after receipt of order in the field provided.
__ __ / __ __ / __ __ __ __
(Required)
Page 3 of 10 pages
Deadline: 1/30/2024 03:00 PM (CT)
180316458 Addendum 1
9 Award Criteria other
An award shall be made to the lowest responsive and responsible bidder considering the following:
a. ability perform;
b. conformity to specifications
c. freight included in pricing:
d. price
e. delivery
Yes, I will comply
(Required: Check if applicable)
1 Waiver of Minor Deviations
0 Institution may waive minor variances in a Vendor’s proposal. Such a waiver does not change the specifications of
the ITB.
1 Expansion of Services
1 At INSTITUTION’S sole discretion, it may request an expansion or reduction of the services provided by the
CONTRACTOR herein, at which time the parties shall negotiate in good faith commensurate with the expansion or
reduction.
Yes, I agree
(Required: Check if applicable)
1 State Contracts
2 Procurement Services reserves the right to utilize existing Institution Contracts, Tennessee Board of Regents
authorized Contracts, University of Tennessee Contracts and State of Tennessee Contracts to fulfill part or all of any
Contract when it is deemed to be in the best interests of the Institution.
1 Billing Instructions
3 Billing Instructions:
The contractor shall invoice the Institution only after completion of the work described in the purchase
order/contract, and as required below prior to any payment.
The contractor shall submit an invoice, with all necessary supporting documentation, to: Institution’s billing address:
Such invoice shall clearly and accurately detail the following required information.
Invoice/reference number; (assigned by the contractor) Invoice date;
Contract and/or purchase order number; (assigned by the Institution)
Account name; procuring Department and Requestor’s Name
Account/customer number; (uniquely assigned by the contractor to the above-referenced account name; Contractor
name;
Contractor federal employer identification number;
Contractor contact (name, phone, and/or fax for the individual to
Contact with billing questions);
Contractor remittance address;
Description of delivered item or service; and total amount due for delivered item or service
The contractor understands and agrees that the invoice shall; include only charges for service described in
contract or purchase order and in accordance with payment terms and conditions set forth in contract or purchase
order; not include any future work but will only be submitted for completed service; and not include sales tax or
shipping charges (unless otherwise stipulated in the contract or purchase order).
The contractor agrees that timeframe for payment (and any discounts) begins when the Institution is in receipt of a
correct invoice meeting the minimum requirements above.
Yes, I agree
(Required: Check if applicable)
Page 4 of 10 pages
Deadline: 1/30/2024 03:00 PM (CT)
180316458 Addendum 1
1 Tax Exempt Institution
4 MTSU is tax exempt and therefore does not pay sales tax. Vendors making improvements or additions to, or
performing repair work on real property for Institution are liable for any applicable sales or use tax on tangible
personal property used in connection with the contract or furnished to vendors by the state for use under the
contract. A copy of the Tax Exempt Certificate will be provided to the successful bidder.
1 Tennessee Sales and Use Tax Registration
5 A) Before a purchase resulting from this ITB can be made, the apparent successful Bidder must be registered with
the Tennessee Department of Revenue for the collection of Tennessee sales and use tax and must provide a copy
of its registration to Institution’s Office of Procurement Logistic Services. This is a mandatory requirement for an
award of any purchase or contract pursuant to this solicitation
B) However, nothing in this section shall require a Bidder to register if the Bidder does not make sales to customers
in Tennessee of taxable goods or services. IF the Vendor does not make sales to customers in Tennessee of
taxable goods or services, by its signature on this ITB, it is certifying to the Institution that it does not make sales to
customers in Tennessee of taxable goods or services.
[Vendor Must Select and Provide] Yes - I have attached Sales & Use Tax Certificate
No - I do not sell goods or services in Tennessee
(Required: Check only one)
1 Independent Price Determination
6 No Proposal shall be considered for award if the price in the proposal was not quoted independently and without
collusion, consultation, communication or agreement relating to any pricing matter with any other Proposer or with
any of Proposers competitors.
Proposers may not submit more than one proposal, nor submit multiple proposals in different forms; including, but
not limited to, submitting a proposal as a Prime Proposer and as a Subcontractor to another prime Proposer. It is
acceptable for an entity to be a subcontractor for more than ONE Proposer.
NOTE: If price-fixing, pricing collusion, multiple proposal submission, or any other behavior prohibited by the terms
contained herein are detected at any time during the course of the contract, the contract shall be deemed null and
void.
Yes, will comply
(Required: Check if applicable)
1 Open Records Act
7 All proposals shall become public documents of the State of Tennessee, open for review by the public in
accordance with the requirements of the Tennessee Open Records Act. If an ITB is re-advertised, all prior offers
and/or proposals shall remain closed to inspection by the bidders and/or public until evaluation of the responses to
the re-advertisement is complete.
Yes, I agree
(Required: Check if applicable)
1 Request for Bid Tabulation/Records
8 Any responsive and responsible proposer that has submitted a compliant bid has seven days after bid closing to
request a bid tabulation. After seven days, a request to view will fall under the Tennessee Public Records Act which
provides that public records are open for inspection to any citizen of Tennessee except as otherwise provided by
law. Tenn. Code Ann. § 10-7-503(a)(2)(A).
1 Cancellation Notice
9 A Contract may be cancelled by either party with the giving of thirty-(30) days written notice of intent to cancel. In
addition, the University may cancel any Contract for cause effective immediately upon written notice of intent to
cancel. This Purchase Order is subject to the allotment of state and/or federal funds, and may be null and void
unless funds have been appropriated and are available for the purchase of the service or item, which forms the
basis of the Contract.
Page 5 of 10 pages
Deadline: 1/30/2024 03:00 PM (CT)
180316458 Addendum 1
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