Adobe Creative Cloud

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 511210 - Software Publishers
  • 541519 - Other Computer Related Services
Posted Date: Mar 20, 2020
Due Date: Mar 30, 2020
Solicitation No: 88-200101-TH
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
88-200101-TH Adobe Creative Cloud
Only eBIDS submissions will be accepted for this solicitation
3/20/2020 3/30/2020 2:00 PM ET
88-

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STATE OF NORTH CAROLINA
CENTRAL PIEDMONT COMMUNITY COLLEGE
Procurement Department
Refer ALL inquiries regarding this IFB to:
Tim Hawkins
Tim.hawkins@cpcc.edu
704-330-2722 ext. 3025
See page 2 for mailing instructions.
INVITATION FOR BIDS NO. 88-200101-TH
Offers will be publicly opened: March 30, 2020 at
2:00pm
Issue Date: March 20, 2020
Commodity Number: 963
Description: Adobe Creative Cloud
Using Agency: Central Piedmont Community
College
Requisition No.: RQ22677443
OFFER AND ACCEPTANCE
The State seeks offers for the Software, Services and/or goods described in this solicitation. The State’s
acceptance of any offer must be demonstrated by execution of the acceptance found below and any subsequent
Request for Best and Final Offer, if issued. Acceptance shall create a contract having an order of precedence
as follows: In cases of conflict between documents comprising the contract, the order of precedence shall be (1)
Best and Final Offers, if any, (2) special terms and conditions specific to this IFB, (3) specifications, (4)
Department of Information Technology Terms and Conditions of this IFB, and (5) the agreed portions of the
awarded Vendor’s offer. No contract shall be binding on the State until an encumbrance of funds has
been made for payment of the sums due under the contract.
EXECUTION
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers and
agrees to furnish any or all Services or goods upon which prices are offered, at the price(s) offered herein, within
the time specified herein. By executing this offer, I certify that this offer is submitted competitively and without
collusion.
Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.
OFFEROR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY, STATE & ZIP:
PRINT NAME & TITLE OF PERSON SIGNING:
TELEPHONE NUMBER: TOLL FREE TEL.
NO
FAX NUMBER:
AUTHORIZED SIGNATURE:
DATE:
E-MAIL:
Offer valid for ninety (90), days from date of offer opening unless otherwise stated here: ____ days
ACCEPTANCE OF OFFER
If any or all parts of this IFB are accepted, an authorized representative of Central Piedmont Community College
shall affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).
FOR STATE USE ONLY
Offer accepted and contract awarded this ______ day of _____________________, 20____, as indicated on attached certification,
by _____________________________________________ (Authorized representative of Central Piedmont Community College).
IFB Number: 88-200101-TH
TABLE OF CONTENTS
1.0 INTENT, USE, DURATION AND SCOPE ............................................................................................... 3
2.0 GENERAL INFORMATION ..................................................................................................................... 3
2.1. VENDOR QUESTIONS........................................................................................................................... 3
2.2. ADDENDUM TO .................................................................................................................................... 3
2.3. OFFER SUBMITTAL ............................................................................................................................... 3
2.4. BASIS FOR REJECTION........................................................................................................................ 4
2.5. LATE OFFERS ....................................................................................................................................... 4
2.6. NON-RESPONSIVE OFFERS ................................................................................................................ 4
2.7. NOTICE TO VENDORS .......................................................................................................................... 4
2.8. E-PROCUREMENT SOLICITATION ....................................................................................................... 5
2.9. DISTRIBUTORS AND RESELLERS ....................................................................................................... 5
2.10. POSSESSION AND REVIEW ............................................................................................................... 5
2.11. AWARD................................................................................................................................................5
2.12. POINTS OF CONTACT......................................................................................................................... 6
3.0 SPECIFICATIONS .................................................................................................................................. 6
3.1. VENDOR STANDARD AGREEMENT(S) ................................................................................................ 6
3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. ........................................................................ 7
3.3. E-VERIFY ............................................................................................................................................... 7
3.4. RESTRICTIONS ON CONTRACTS WITH THE STATE: Reserved......................................................... 7
3.5. CLOUD SERVICE PROVIDERS (CSPs)................................................................................................. 7
3.6. BRAND SPECIFIC PRODUCT................................................................................................................ 8
3.7. DELIVERY .............................................................................................................................................. 8
4.0 FURNISH AND DELIVER ....................................................................................................................... 9
4.1. OPTIONAL COSTS............................................................................................................................... 10
5.0 HISTORICALLY UNDERUTILIZED BUSINESSES ............................................................................... 11
6.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS ........................ 12
7.0 DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS ............................... 14
8.0 CERTIFICATE OF INSURANCE REQUIREMENTS ................................................................................. 25
Page 2 of 26
Ver. 2019/09/11
IFB Number: 88-200101-TH
1.0 INTENT, USE, DURATION AND SCOPE
The purpose of this Invitation for Bids is to obtain pricing for and procure Adobe Software for Central
Piedmont Community College. Products and Services will be provided in accordance to the terms and
conditions of this IFB.
2.0 GENERAL INFORMATION
2.1. VENDOR QUESTIONS
Written questions concerning this IFB will be received until March 24, 2020 at 2:00pm. Eastern
Standard Time. They must be sent via e-mail to: tim.hawkins@cpcc.edu. Please insert “Questions
88-200101-TH” as the subject for the email. The questions should be submitted in the following
format:
Citation
Offer Section,
Page Number
Vendor Question
The State’s Response
The State will prepare responses to all written questions submitted, and post an addendum to the
Interactive Purchasing System (IPS) https://www.ips.state.nc.us/ips/. Oral answers are not
binding on the State.
Vendor contact regarding this IFB with anyone other than tim.hawkins@cpcc.edu may be grounds
for rejection of said Vendor’s offer.
2.2. ADDENDUM TO IFB
The State may issue addenda if Vendor questions are permitted as described below, or if additional
terms, specifications or other changes are necessary for this procurement. All addenda will be
posted to the Interactive Purchasing System (IPS), https://www.ips.state.nc.us/ips/, and shall
become an Addendum to this IFB/RFQ.
2.3. OFFER SUBMITTAL
Due Date:
Time:
March 30, 3030
2:00pm Eastern Time
Instructions: Offers, subject to the conditions made a part hereof, will be received at the address
below, for furnishing and delivering the software and/or services as described herein.
DELIVER BY EBIDS ONLY
Electronic responses ONLY will be accepted for this solicitation VIA IPS EBIDS submission.
Emailed responses will not be accepted and therefore will not considered.
Only bids submitted through IPS’ EBids link will be accepted.
Electronic response - Vendor has two options: 1) Vendor may apply a wet signature, scan, and then upload the
Execution page as an attachment for submission through NC BIDSs; or 2) Vendor may apply a
digital/electronic signature in the designated box, scan, and then upload as an attachment along with its bid.
Page 3 of 26
Ver. 2019/09/11
IFB Number: 88-200101-TH
It is the responsibility of the Vendor to deliver the offer (by way of e-bids in IPS) by the specified time
and date of opening. Each attachment name must include the vendor’s name and the associated
IFB number as shown above. Vendors are cautioned that offers sent via any other method will not
be accepted.
Deliver one (1) signed original executed offer. Vendor must return all the pages of this
solicitation with its offer. The files must not be password-protected and must be capable of being
copied to other media.
Offer must be submitted on the forms provided herein. If additional sheets are required (for
example, Vendors who are offering alternate proposals); the Vendor should submit a separate bid
document. Any alternate proposals must be clearly marked as such with the phrase “alternate
offer for ‘name of’ Vendor” and numbered sequentially with the first offer. This legend must be in
bold type of not less than 14-point type on the face of the offer, and on the text of the alternative
proposal.
Prices and any other entry made hereon by the Vendor shall be considered firm and not subject to
change.
2.4. BASIS FOR REJECTION
Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers, in whole or
in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered;
non-compliance with the specifications or intent of this solicitation; lack of competitiveness; error(s)
in specifications or indications that revision would be advantageous to the State; cancellation or
other changes in the intended project, or other determination that the proposed requirement is no
longer needed; limitation or lack of available funds; circumstances that prevent determination of the
best offer; or any other determination that rejection would be in the best interest of the State. Vendor
contact regarding this IFB/RFQ with anyone other than Tim Hawkins may be grounds for rejection
of said Vendor’s offer.
2.5. LATE OFFERS
Regardless of cause, late offers will not be accepted and will automatically be disqualified from
further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by
the designated time. Late offers will not be opened and may be returned to the Vendor at the
expense of the Vendor or destroyed if requested.
2.6. NON-RESPONSIVE OFFERS
Vendor offers will be deemed non-responsive by the State and will be rejected without further
consideration or evaluation if statements such as the following are included:
“This offer does not constitute a binding offer”,
“This offer will be valid only if this offer is selected as a finalist or in the competitive range”,
“Vendor does not commit or bind itself to any terms and conditions by this submission”,
“This document and all associated documents are non-binding and shall be used for discussion
purposes only”,
“This offer will not be binding on either party until incorporated in a definitive agreement signed
by authorized representatives of both parties”, or
A statement of similar intent.
2.7. NOTICE TO VENDORS
The State objects to and will not be required to evaluate or consider any additional terms and
conditions not previously agreed to by the State and submitted with an Offeror’s response.
This applies to any language appearing in or attached to the document as part of the Offeror’s
response. By execution and delivery of this Invitation for Bids and response(s), the Offeror
Page 4 of 26
Ver. 2019/09/11
IFB Number: 88-200101-TH
agrees that any additional terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect.
2.8. E-PROCUREMENT SOLICITATION
This is not an E-Procurement solicitation. Paragraph #31, items a) and b) of the attached
Department of Information Technology Terms and Conditions, shall not apply.
a) General information on the E-Procurement service can be found at http://eprocurement.nc.gov/
b) Within two days after notification of award of a contract, vendor must register in NC E-
Procurement @ Your Service at the following web site: https://vendor.ncgov.com/vendor/login
c) As of the IFB submittal date, the Vendor must be current on all E-Procurement fees. If the Vendor
is not current on all E-Procurement fees, the State may disqualify the Vendor from participation
in this IFB.
2.9. DISTRIBUTORS AND RESELLERS
“Resellers” as used herein, refers to businesses that routinely sell or distribute Vendor’s Products,
and may include “Distributors”, “Value Added Resellers” (VARs), “Original Equipment
Manufacturers” (OEMs), Channel Partners, or such other designations. These businesses must be
approved by the State prior to placement of any orders. Any contract established will be subject to
this solicitation and any resulting Agreement(s), and to the terms and conditions of the State’s
competitive bidding process.
The Agency acknowledges that the Reseller has merely purchased the Third Party Items for resale
or license to the Agency, and that the proprietary and intellectual property rights to the Third Party
Items are owned by parties other than the Reseller (“Third Parties”). The Agency further
acknowledges that except for the payment to the Reseller for the Third Party Items, all of its rights
and obligations with respect thereto flow from and to the Third Parties. The Reseller shall provide
the Agency with copies of all documentation and warranties for the Third Party Items which are
provided to the Reseller. The Reseller shall assign all applicable third party warranties for
Deliverables to the Agency.
2.10. POSSESSION AND REVIEW
During the evaluation period and prior to award, possession of the bids and accompanying
information is limited to personnel of the issuing agency, and to the committee responsible for
participating in the evaluation. Vendors who attempt to gain this privileged information, or to
influence the evaluation process (i.e. assist in evaluation) will be in violation of purchasing rules and
their offer will not be further evaluated or considered.
After award of contract the complete bid file will be available to any interested persons with the
exception of trade secrets, test information or similar proprietary information as provided by statute
and rule. Any proprietary or confidential information, which conforms to exclusions from public
records as provided by N.C.G.S. §132-1.2 must be clearly marked as such in the offer when
submitted.
2.11. IFB AWARD
It is the general intent to award this contract to one Vendor. As provided by statute, award will be
based on Best Value Analysis, Lowest Price Technically Acceptable Source Selection Method in
accordance with 09 NCAC 06B. 0302 Information Technology Procurement.
A link to the Interactive Purchasing System (IPS) allows the public to retrieve contract award
information electronically from the Internet web site: https://www.ips.state.nc.us/ips/ Results may
be found by searching by IFB/RFQ number or agency name. This information may not be available
for several weeks dependent upon the complexity of the acquisition and the length of time to
bncomplete the evaluation process.
Page 5 of 26
Ver. 2019/09/11

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