ADM Contract Addition - Smartsheet Licenses for OSHP Fiscal

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: May 5, 2026
Due Date: May 19, 2026
Solicitation No: SRC0000038724
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Solicitation ID: SRC0000038724
Solicitation Name: ADM Contract Addition - Smartsheet Licenses for OSHP Fiscal
Original Begin Date: 5/5/2026 8:54:26 AM
Begin Date: 5/5/2026 8:54:26 AM
End Date: 5/19/2026 1:00:00 PM
Inquiry End Date: 5/14/2026 1:00:00 PM
Commodity: Project management software
MBE Set Aside: MBE Set Aside
Agency: DPS760000 Information Technology CDSB
DPS-Dept of Public Safety
Solicitation Status: Open for Bidding
Solicitation Type: Request for Quote (RFQ)

Solicitation General Information
In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID
SRC0000038724
Solicitation Name
ADM Contract Addition - Smartsheet Licenses for OSHP Fiscal
RFx Type
Request for Quote (RFQ)
Lot #
1
Solicitation Status
Open for Bidding
Round #
1
MBE Set Aside
Begin Date
5/5/2026 8:54:26 AM (ET)
Amendment?
End Date
5/19/2026 1:00:00 PM (ET)
Inquiry End Date
5/14/2026 1:00:00 PM
Summary
The Ohio Department of Public Safety / Administration is soliciting MBE dealers for two (2) new Smartsheet licenses.

POP: 5/6/2026 - 1/6/2026
Please note that this is a shortened license period of eight (8) months. The State is not solicitating bids for one year subscirptions at this time. Upon expiration, these will be co-termed with ODPS's existing fourteen SmartSheet licenses.

The SmartSheet licenses will be added to the ITBusOps Admin account.

Bidders are responsible for reviewing all attached solicitation documents.
Predecessor Contract
Process

MBE Set Aside

CONTRACT OPPORTUNITY
See attached (ad hoc) solicitation document/contract draft for specifications, requirements, terms and conditions.  If selected, bidder shall execute contract document (items in red will be changed prior to award).

INVITATION TO BID INSTRUCTIONS
Instructions, Terms and Conditions for Bidding (revised 01/29/26, attached) apply to this solicitation.

STANDARD TERMS AND CONDITIONS
The State of Ohio Standard Terms and Conditions (revised 03/31/25, attached)  apply to this solicitation and will govern any resulting Contract.

EVALUATION
PDF Quote must be included. Failure to quote all items or provide PDF quote may deem the quote non-responsive. Quote must be valid for 60-90 days . The State will not be responsible for any costs not otherwise specified. Inquiries must be submitted via the OhioBuys Inquiry Field.

AWARD
A purchase order (PO) will be awarded to lowest responsible and responsive MBE quote as a result of this solicitation. Period of performance for any resulting PO will be 5/6/2026 - 1/6/2026 .

OHIOBUYS TRAINING MATERIALS
OhioBuys training materials can be located at this site:
https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training
To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation.
Technical Support 1-877-644-6771
If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090.  This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.
Note: Chrome is the preferred browser for OhioBuys.
Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error when trying to submit your proposal.

Ship To
P003932 DPS INFORMATION TECHNOLOGY Information Technology Columbus
Contracting Entity
DPS-Dept of Public Safety
1 Record(s)
Participating Agencies
DPS760000 Information Technology CDSB
1 Record(s)
Solicitation Documents
Keywords
Search Reset
Title Type Att. Validity End Date Validity End Date
Instructions to Bidders Ad-hoc Solicitation Document (Approved)
State Terms and Conditions RFx Commercial Documents (Approved)
2 Record(s)
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