Adjusted Pour-in-Place Playground Surfacing 3 4 2026 RFP
| Agency: | De Soto #73 Public School District |
|---|---|
| State: | Missouri |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 4, 2026 |
| Due Date: | Mar 17, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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Request for Proposals Memorandum
To: Prospective Bidders
From: Nicole Spruell, Chief Grant Writer
Date: 3/4/2026
Re: Adjusted Pour-in-Place Playground Surfacing-3/4/2026
Location : Athena Elementary School
De Soto #73 School District is requesting competitive quotes from vendors for Pour-in-Place
Playground Surfacing. Enclosed is a Request for Proposal (RFP), responsive Proposal will
comply with all federal, state and local regulations. Information regarding the services to be
provided, information which must be submitted as part of the Proposal, and related details are
included in the accompanying RFP.
Proposals will be accepted no later than 11:00 a.m., Tuesday, March 17, 2026. No late submittals
will be accepted. The Board of Education reserves the right to accept or reject any or all
Proposals, to waive any irregularities, and to accept the Proposal that is in the best interest of
the District.
Questions may be directed to Mr. Travis Rogers, Director of Facilities, via phone at (636)
586-8854 or via email at rogers.travis@desoto.k12.mo.us
Proposal bid packet and specifications may be obtained by accessing the District Website at
www.desoto.k12.mo.us/administration/request_for_bids
Interested firms are to submit two (2) copies of their response to the RFP. Proposals shall be delivered
in sealed envelopes clearly marked as indicated below.
De Soto #73 School District
Attn: Nicole Spruell
610 Vineland School Road
De Soto, MO 63020
RE: Adjusted Pour-in-Place Playground Surfacing-3/4/2026
Important Dates
PRE-BID MEETING/SITE VISIT…………Call to Request Site Visit
RETURN DATE and TIME………………… 11:00 a.m., Tuesday March 17, 2026 local time
BID OPENING DATE and TIME …………………….March 17, 2026, at 11:05 a.m. at the
Central Office, 610 Vineland School Road, De Soto, MO 63020
All proposals submitted with RFP Bid Form must be delivered to the Superintendent Office
before 11:00 a.m., Tuesday, March 17, 2026 to be considered for evaluation. Proposals received
after this time may not be accepted and may be returned to the vendor unopened.
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De Soto #73 School District
REQUEST FOR PROPOSAL
Title: Adjusted Pour-in-Place Playground Surfacing-3/4/2026
Issue Date: 3/4/2026
Contact Person: Nicole Spruell
Email: spruell.nicolem@desoto.k12.mo.us
Phone: (636) 586-1000
RETURN PROPOSAL NO LATER THAN: Tuesday, March 17, 2026 before 11:00 a.m. CST
RETURN PROPOSAL AND ADDENDA TO:
De Soto #73 School District
ATTN: Nicole Spruell
610 Vineland School Road
De Soto, MO 63020
RE: Adjusted Pour-in-Place Playground Surfacing-3/4/2026
Location: Athena Elementary School
Request for Proposal Specifications
The De Soto #73 School District is seeking competitive bids for Pour-in-Place Playground Surfacing.
Below are the Minimum Specifications:
Specifications
Product Specification:
The type of material to be used for the project is pour-in-place surfacing with a minimum
requirement of the project to consist of at least 40% Missouri generated scrap tires. The materials
for the project must use at least 40% Missouri generated scrap tires to be eligible. All bids must
specify the minimum percentage of Missouri generated scrap tires used in their product
documented by dated copies on company letterhead along with the bid documents.
Project Description:
The intention of the district is to have the vendor complete all site prep and required underlayment
once the district has removed all wood chips from the identified locations. The underlayment
should be an approved material other than concrete to reduce costs unless concrete is less
expensive than the alternative being presented by the vendor. The district would like to add the
pour-in-place surfacing to three (3) specific areas on the Athena Elementary playground located
at 3775 Athena School Road in De Soto, Missouri. The surfacing material color should be color
matched as close as possible with the current pour-in-place surfacing at the existing Athena
Elementary School playground. The district knows it may be cost prohibitive to complete all areas
and thus reserves the right to select one area, two areas, or all three areas from a single vendor
depending on the cost. Area A is approximately 2,567 Sq. Feet, Area B is approximately 1,721
Sq. Feet, and Area C is approximately 1,767 Sq. Feet. The total Square footage is 6,055 for the
total project.
De Soto #73 School District Adjusted Pour-in-Place Playground Surfacing-3/4/2026
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Cost Breakdown Format:
A cost breakdown is required for each option A, B, and C shown in the image below, broken
down by the following categories:
Area A
1. Site prep and underlayment cost $______ and material _______________ to be used
2. Pour-in-play (scrap tire material) cost $_____ and percentage______% of Missouri
generated scrap tires used in the product
3. Delivery cost $_____
4. Installation by Vendor cost $_____
5. Total cost $_____
Area B
6. Site prep and underlayment cost $______ and material _______________ to be used
7. Pour-in-play (scrap tire material) cost $_____ and percentage______% of Missouri
generated scrap tires used in the product
8. Delivery cost $_____
9. Installation by Vendor cost $_____
10.Total cost $_____
Area C
11.Site prep and underlayment cost $______ and material _______________ to be used
12.Pour-in-play (scrap tire material) cost $_____ and percentage______% of Missouri
generated scrap tires used in the product
13.Delivery cost $_____
14.Installation by Vendor cost $_____
15.Total cost $_____
The image above provides a diagram of the specific areas to be addressed in the project. Area A is
approximately 2,567 Sq. Feet, Area B is approximately 1,721 Sq. Feet, and Area C is
approximately 1,767 Sq. Feet. The total Square footage is 6,055 for the total project.
The De Soto School District reserves the rights to reject and approve individual options without a
cost variance on an individual option.
De Soto #73 School District Adjusted Pour-in-Place Playground Surfacing-3/4/2026
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MATERIALS:
There shall be no asbestos containing building materials used within the scope of this
project.
Bid proposals shall be part of the contract and failure to comply with requirements of this
proposal will be a breach of contract.
In order to better comply with the goals of the Missouri Safe Schools Legislation, the District
requires the following of all Contractors and Subcontractors: All Contractors and Subcontractors
shall provide a written statement that all employees under their employ who would have any
presence on the District’s property have been checked against all State and Federal registries and
have no record of offenses that would in any way be in conflict with the Safe Schools objectives
or other objectives of the De Soto School District in providing all reasonable measures to insure
the safety and well being of the District’s staff and student population.
Before submitting their proposals, bidders shall carefully examine the specifications and drawings
and fully inform themselves of the existing conditions.
For Duration of Construction Project
Requirements:
*Work on lots must be coordinated with District representative
*Have a responsible Construction Manager (foreman or supervisor) on site at all times
* Apply for and acquire any and all permits required to begin and complete this construction
project
* Contact and accompany the Fire Marshall for any and all inspections
* Contact and accompany County Building Inspector for any and all inspections
* Make arrangements for trash removal from construction site
* Ensure the security of building staff and contents each day by keeping doors locked and
windows closed before leaving construction site
* Use only asbestos free building materials
* Ensure all employees will conduct themselves in a professional manner consistent with that of a
public education environment
* Achieve substantial completion of this project
* Provide lien waiver from all suppliers and subcontractors
* Provide prevailing wage determination for all employees and subcontractor employees working
within the scope of this project (unless project is less than $75,000.00)
* Provide a statement guaranteeing the use of only asbestos free materials in the scope of this
project
* Provide a written warranty/guarantee ensuring the quality of all materials and craftsmanship for
one full year
* Correct any discrepancies discovered by a District representative (punch list)
* Accompany a District representative on final walk through
The contractor guarantees all work performed under this contract against defects in materials and
workmanship for a period of one year from and after final acceptance of the completed work by
De Soto #73 School District Adjusted Pour-in-Place Playground Surfacing-3/4/2026
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the owner.
The contractor agrees that at their expense, and without extra cost to the owner, remove, repair or
replace all defective materials, equipment, apparatus and work, and pay for all damages resulting
from defects.
Bidders attention is directed to the fact that all applicable Federal and State laws, Municipal
Ordinances, Codes and Rules and Regulations of all authorities having jurisdiction over
construction of the Project shall apply to the contract. They will be deemed to be included in the
contract the same as though written therein in full.
The contractor shall obtain all permits as required. Costs of permits and any associated fees must
be included in the bid. The District will not reimburse contractors for permit fees.
By submitting a bid, contractors agree to consult with appropriate local and county agencies
during the development and final planning process for this job. Through these consultations the
contractor will assure that all bid specifications meet with local codes and regulations and any
local agencies interpretation thereof. Contractors agree to procure all applicable State of Missouri
and Jefferson County permits and licenses before beginning any work on school property.
This is a tax-exempt project and the owner will provide a Missouri StateTax Exemption
Certificate. The contractor shall make all material purchases for this particular project with the
Tax Exemption Certificate and, therefore will not incur Missouri State Sales Tax. The owner will
not reimburse the contractor for sales tax under any circumstance.
There is a NO SMOKING policy as adopted by the De Soto #73 School District Board of
Education. This policy prohibits smoking anywhere within the boundaries of De Soto #73 School
District property, to include buildings, facilities, grounds, parking lots, etc. The policy covers De
Soto #73 School District Employees, as well as contractors.
Alternative Bid Option (please list item as alternative bid option) also requested for the following:
N/A
De Soto #73 School District Adjusted Pour-in-Place Playground Surfacing-3/4/2026
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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