Addition & Renovations to Facilities & Maintenance Building

NOTICE TO BIDDERS
RECEIPT OF SEALED BIDS WILL BE RECEIVED BY THE OWNER, McNEESE STATE UNIVERSITY,
PURCHASING DEPARTMENT, SMITH HALL, ROOM I2O, I5O LAWTON DR., LAKE CHARLES, LA 70605,
or MSU BOX92415, LAKE CHARLES, L470609, UNTIL THE DATE AND TIME INDICATED FOR THE
FOLLOWING BID:
BID NO. D2600045
29.2026
DATE DUE: WEDNESDAY. APRIL TIME: 10:00 A.M.
ADDITION AND RENOVATION OF FACILITY PLANNING AND MANAGEMENT BUILDING.
McNEESE STATE UNIVERSITY. LAKE CHARLES. LOUISIANA 70607
PROJECT NO. 19-627-21-01. F.19002582,0l-107-058-13. F.01004544 (Supplement)
NON-MANDATORY PRE-BID CONFERENCE
Tuesday. April 14. 2026 at 3;00 pm
A MANDATORY SITE VISIT CAN BE ARRANGED BY CONTACTING
FACILITIES AT 3 3 7-475-5 887 or email facilities@mcneese.edu.
FRONT-END BIDDING DOCUMENTS MAY BE OBTAINED AT THE STATE OF LOUISIANA WEBSITE
VENDOR CENTER, LaPAC, AT hftps://doa.louisiana.gov/doa/osp/vendor-resources, LaPAC Bids OpportLrnities
from State of Louisiana and local agencies. FOR ADDITIONAL ASSISTANCE AND TO OBTAIN PLANS,
SPECIFICATIONS, DRAWINGS, etc., EMAIL REQUEST TO facilities@mcneese.edu.
FEES FORSETOFDOCUMENTS: NONE
A CASHIER,S CHECK. CERTIFIED CHECK. OR ACCEPTABLE BIDDER,S BOND PAYABLE TO McNEESE
STATE LNIVERISITY IN AN AMOUNT NOT LESS THAN FIVE PERCENT (5%) OF THE BID SUBMITTED
MUST ACCOMPANY EACH BID AS A GUARANTEE THAT, IF AWARDED THE CONTRACT, THE
BIDDER WILL PROMPTLY ENTER INTO A CONTRACT AND EXECUTE SUCH BONDS AS MAY BE
REQUIRED.
THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FURNISH A PERFORMANCE BOND IN AN
AMOUNT EQUAL TO 100% OF THE CONTRACT AMOUNT AND IN ACCORDANCE WITH R.S.38:2219.
BIDS SHALL BE ACCEPTED ONLY FROM CONTRACTORS WHO ARE LICENSED UNDER LA.
R.S.37:2150-2163 FOR THE CLASSIFICATION OF BUILDING CONSTRUCTION.
NO BID MAY BE WITHDRAWN FOR A PERIOD OF THIRTY (30) DAYS AFTER RECEIPT OF BIDS.
EXCEPT UNDER THE PROVISIONS OF LA. R.5.38:2214.
THE OWNER RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS AND TO WAIVE ANY
INFORMALITIES INCIDENTAL THERETO.
EVIDENCE OF AUTHORITY TO SUBMIT THE BID SHALL BE REQUIRED IN ACCORDANCE WITII
R.S.38:2212 (A)(lXC) AND/OR R.S. 39:1594 (CX2XD).
McNEESE STATE UNIVERSITY
DEBET HEBERT
PROCUREMENT SPECIALIST
debet@mcneese.edu
Phone: (337)475-5083

LOUISIANA UNIFORM PUBLIC WORK BID FORM
TO:
BID FOR: Bid #D2600045
_
Purcnasing nepanmmt Addition and Renovation. Facilitv Planning and
Bpx2tlS
150 Lawton Drive Management Building for McNeese State University.
70609
_.Lake Charles. LA LakqlQbarles-Ltl 7Q6Q5 Lake Charles. Louisiana 70607
(Owner to provifu name and address ofowner) Proiect No: 19-627-21-01. F.19002582. 0l-107-058-
13. F.01004544 (Supplement)
The undersigned bidder hereby declares and represents that sheAre: a) has carefully examined and understands the Bidding
Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any
addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools,
appliances and facilities as required to perfonn, in a workmanlike manner, all work and services for the construction and completion
of the referenced project, all in strict accordance with the Bidding Documents prepared by: Brossett Afchitect LLC.414 Puio
Street. Lake Charles. LA. 70601. POC: Dayid Frossett 137-439-8400.
Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enrer rhe nr.rmber the
Designer has assigned to each ofthe addenda that the Bidder is acknowledging)
TOTAL BASE BID: For allwork required by the Bidding Documents (including any and all unit prices designated "Base Bid"
*
but not alternates) the sum of;
dollars (s
ALTERNATES: For any and all work required by the Bidding Documents for Altemates including any and all unit prices
designated as altemates in the unit price description.
l:
Alternate No. for the lumo sum of:
N/A Dollars ($ _*__*)
Alternate No. 2: for the lump sum of
N/A
Alternate No. 3: for the lump sum of:
N/A Dollars ($
NAME OF BIDDER:
ADDRESS OF BIDDER:
LOUISIANA CONTRACTOR'S LICENSE NUMBER:
NAME OF AUTHORIZED SIGNATORY OF BIDDER:
TITLE OF AUTHORIZED SIGNATORY OF BIDDER:
**:
SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER
DATE:
THE F.OLLOWING IT4MF ARP TO qE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA
UNIFORM PUBLIC WORK BID FORM:
t
'fhe Unit Price Form shall be used if the conffact includes unit prices. Otherwise it is not required and need not be inclLrded
with the form. The number of unit nrices that mav be included is not limited and additional sheets mav be included if needed.
**
A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public
work as prescribed by LA R.S. 38:2212(8)(5).
BID SECURITY in the form of a bid bond, certified check or cashier's check as prescribed by LA R.S. 38:2218(A) attached to and
made a nart of this bid.

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INSTRUCTIONS FOR BIDDERS
BII)DING PROCEDURE:
All bids must be submitted on the forms provided for this purpose and must be filled out with ink or
ink.
typewritten and signed in Any interlineatioru alteration or erasure shall be suitably authenticated
by affixing in the margin immediately opposite the correction the initials of the person or persons
signing the bid.
Bidder shall assume full responsibility for timely delivery to the location designated for receipt of bids.
All bids will be opened and read at the Purchasing Department located in Smith Hall, McNeese State
Universify, 150 Lawton Drive, Lake Charles, Louisiana. Any bids received after the designated opening
time shall not be considered.
BID SUBMITTAL:
Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be filled in, in
ink or typewritten, in both words and figures.
In the event of a discrepancy between the prices quoted in words and those quotecl in figures in the bicl,
the words shall control. The prices are to include the furnishing of all materials, plant, ecluiprnent, tools,
and all other facilities, and the performance of all labor and services necessary or proper for the
completion of the work except as may be otherwise expressly provided in the confract docurnents.
Each bid {nu.st be submitted in a sealed envelope bearing on the outside the bidder's name and
address, the n?me of the project for which the bid is sub{nitted and in accordance with I(.S. 37:21634,
Contractor's license number must appear on the bid envelope on all projegts in the amount of $50,000
or more {and $1.00 of more if hazardou.s materials are involved). If forwarded by mail, the sealed
er-rvelope cont4ining the bid must be enclosed in another envelope addressed as specified in the bid
form. All bids not in compliance with this requirement will be automatically rejected and not read.
a.
Your sealed bid may be mailed or delivered by hand or courier service.
NOTE: FAX, EMAIL OR ANY OTHER ELECTRONIC SUBMISSIONS AIIE NOT
ACCEPTABLE.
b.
The address for mailing (U.S. Postal Service): McNeese State University, Purchasing Department
13ox92415, Lake Charles, LA 70609.
c.
The address for hand or courier service: McNeese State University, Purchasing Departrnent, 150
Lawton Drive, Smith Hall Room 120A, Lake Charles, LA 70607.
d.
Bidder is hereby advised that the U.S. Postal Service (USPS) does not rnake deliveries to the
McNeese Purchasing Department's physical location. If delivering by USIS to the Box listed
above, please allow sufficient time for the mail to then be transmitted to the McNeese Purchasing
Department. The McNeese Purchasing Department must receive the sealed bid at its plrysical
location by the date and time specified in this bid. Failure to meet the bid opening date and time
shali result in rejection of the bid.
e.
Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries
to the McNeese Purchasing Department's physical location. The McNeese Purchasing
I)epartment is not responsible for any delays caused by the Bidder's chosen means of delivery.
lliclder is solell, responsible for the timely delivery of their bid. Failure to meet the bid opening
tlate and time shall result in reiection of the bid.

OI]LIGATION OF BIDDER:
At the time of the opening of bids, each bidder will be presumed to have inspected the site and to have
read and to be thoroughly familiar with the plans and contract documents (including all addenda). The
failure or omission of any bidder to examine any form, instrument or document shall in no way relieve
any bidder from any obligation with respect to his bid.
CONDITIONS OF WORK:
Each bidcter must inform'himself fully of the conditions relating to the construction of the project and
the employment of labor thereon. Failure to do so will not relieve a successful biclcler of his obligation to
furnish all materials and labor necessary to carry out the provisions of his contract, Insof;rr ars possible,
the contractor, in carrying out the work, must employ such methods or means that will not cause anlr
interruption of or interference with the work of any other contractor.
ADDENDA AND INTERPRETATIONS:
No interpretation of the meaning of the plans, specifications or other pre-bid documents will be made to
any bidder orally.
Every request for such interpretation should be in writing and to be given consideration must be
received at least seven (7) days prior to the date fixed for the opening of bids. Any and all such
interpretations and any supplemental instructions will be in the form of written addenda to the
specifications which, if issued, will be posted on LaPAC and sent to all prospective bidders at the
respective adclresses furnished for such purposes, not later than three (3) days prior to the date fixed for
the opening of bids.
Failule of any bidder to receive any such addendum or interpretation shall not relieve such bidder from
any obligation under his bid as submitted. All addenda so issued shall become part of the contract
documents.
In accordance with R.S. 38:2212 (C) no Addenda will be issued within a period of seventy-two (72) hours
prior to the date set for receipt of bids, except an Addendum, if necessary, postponing the date of receipt
of bids or canceling the request for bids.
Ileceipt of all Addenda issued shall be acknowledged in bid proposal and/or returned with bid
proposal.
EIDIEEURITY:
Each bid must be accompanied by a cashier's check or certified check of the bidder, or a bid bond, duly
executed by the bidder as principal and having as surety thereon a surety company approved by the
Owner, in the amount of five percent (5%) of the bid (base bid plus alternates, if any) made payable to
the Or,r'ner. Such cashier's checks or certified checks will be returned to all except the three lowest
biclders u.ithin three days after the opening of bids, and the remaining cashier's checks, certified checks,
or bicl boncls will be returned promptly after the Owner and the accepted bidcler have executed the
contract, or, if no award has been made within 60 days after the date of the opening of bids, upon
demancl of the bidder at any time thereafter, so long as he has not been notified of the acceptance of his
bici.

Sureties used for obtaining bonds must appear as acceptable on the U.S. Department of the Treasury
Circular 57[).
-fhe
successful bidder, rlpon his failure or refusal to execute and deliver the contract and boncis within
10 days after he receives notice of the acceptance of his bid, shall forfeit to the Owner, as licluidated
clamages for such failure or refusal, the security deposited with his bid.
n9
wjT"r_tpBAltt AL_QI_a :
'fhe
bidder aftrees that this bid shall be good and rnay not be withdrawn for a period of thirty (30)
calendar days after the scheduled closing time for receiving bids except in accordance with the
provisions of Act 111 of 1983. This bid may be withdrawn at any time prior to the scheduled time for
the opening of bids or any authorized postponement thereof.
eaa{s r p E RArr ON_QE_EI_DS :
McNeese State University reserves the right to reject any or all bids and in particular to reject a bid not
accompanied by any required bid security or data required by the bid documents.
McNeese State University reserves the right to waive any informality or irrep;ularity in any bicl received,
deen-red to be in the best interest of the State of Louisiana,
CONTRACT:
lf the Bidder is notified of the acceptance of the bid within thirty (30) days of the opening of bids, he
agrees to execute a contract in the standard contract form currently used by the Owner. 'I'he bidder
agrees to file the contract with the Clerk of Court in the parish in which the work is to be performed, and
to deliver to the Owner the executed contract and receipt for filing same within a period of fourteen (14)
days after notice from the Owner that the instrument is ready for his signature.
SECURITY FOR FAITHFUL PERFORMANCE:
Simultaneously with the delivery of the executed contract, the Contractor/successful bidder shall
furnish a surety bond or bonds as security for faithful performance of this contract ancl for the payment
of all persons performing labor on the project under this contract and furnishing materials in connection
with this contract. The surety on such bond or bonds shall be a duly authorizecl suretl, company
'l'reasury
satisfactory to the Owner. Only those suretlr comp?nies gurrently on the U.S. Deparlment of
Finanqial Management Services list (Circular 570) qf approved bonding companies will be accepted,
The agent selling the bond must be currently licensed to do business in Louisiana. Ihis will be verifieci
by the Owner.
The successful bidder will be required to file a performance bond in the amount equal to 100% of the
contract amount for the full period of the contract and a payment bond in the amount ol1.00% of the
contract price for the full period of the contract.
AIIFII)AVIT:
Successful Contractor shall be required to execute an affidavit attesting "THAT PUBI-IC CONTRACT
WAS NOT SECURED THROUGH EMPLOYMENT OR PAYMENT OF SOLICITOII" in compliance
with Title 38, Sectron 2224.

COMP]-ETION TIME AND LIQUIDATED DAMAGES:
T'he bidder agrees to complete the project within the time period stated in the bid documents or pay
liquidated damages in the specified amount for each day the project remains incomplete beyond the
established completion date.
\!rCQ. RD A'IION CERTIFICATE :
Contractor shall upon receipt of executed contract, record the contract with the Clerk of Court in the
parish in which the work is to be performed, obtain a Certificate of Recordation from the Clerk of Court
and deliver that certificate, the executed contract and a Performance and Payment bond to the MSU
Purchasing Department within a period of fourteen days.
PITOQITESS PAYMENIS:
'fhe
following payment schedule shall apply:
For contracts with a completion date of more than thirty (30) days:
On or about the first day of each month, ninety percent (90"/.) of the value based on the Contract Price of
labor and materials incorporated in the work and of materials suitably stored at the site thereof up to the
first day of that month, as estimated by the Owner, less the aggregate of previous payments and uPon
substarntial completion of the entire work, a sum sufficient to increase the total payment to the ninety
percent (90%) of the Contract Price.
For contracts with a completion date of thirty (30) days or less:
Upon satisfactory completion of the work, ninety percent (90%) of the Contract Price.
ACC]JPTANCE:
Upon satisfactory completion of work a Notice by Owner of Acceptance of Work will be executed and
foiwarcled to the Contractor for recording with the Clerk of Court in the parish in which the work has
been performed. Forty-five (45) days after filing this Notice the Contractor shall furnish the Owner with
a clear Lien Certificate from the Clerk of Court along with a final invoice for the remaining ten percent
(10%).
W:
McNeese State University is an equal opportunity employer and looks to its Contractors, Subcontractors,
venclors and suppliers to take affirmative action to affect this commihrrent in its operations.
INSURANCE:
'fhe Contractor shall not commence work until he has furnished the Owner with satisfactorv proof of
insurance coverage as required in the bid documents'
SIGNAT@:
In accordance with L.R.S. 38:2212 (A)(1XC) andf ot L'R.S. 39:1594 (C)(2XD), the person signing the bid
must be:

1. A current corporate officer, partnership, rnember or other individual specifically authorized to submit
a bid as reflected in the appropriate records on file with the Secretary of State; or
2. An individual authorized to bind the vendor as reflected by an accompanying corporate resolution,
certificate or affidavit; or
3. An individual listed on the State of Louisiana Bidder's Application as authorizecl to execute bids.
By signing the bid, the bidder certifies compliance with the above.

BID BOND FORM
I(NOW ALL MEN BY THESE PRESENTS, that we, the undersigned, AS
Principal, and , as Surety, are hereby held ancl firmly bound
unto McNeese State Univ , as owner in the penal sum of @
tptal amount of this bid. includins all alternates. for which, well and truly to be made, hereby jointly
and severally bind ourselves, our heirs, executives, administrators, successors and assigns.
Signed, this day of ,2026.
The condition of the above obligation is such that whereas the Principal has submitted to
MgNeesq State University , a certain Bid, attached hereto and hereby made a part hereof, to enter
into a contract in writing, for the Addition and Renovations. Facilitv Planning & Management
ildin ber: 19-627- 0l-107
NOW, THEREFORE,
(a) If said Bid shall be rejected, or in the alternate,
(b) lf said Bid shall be accepted and the Principal shall execute and deliver a contract in the
Form of Contract attached hereto (properly completed in accordance with said Bid) and
shall furnish a bond for his/her faithful performance of said contract, and for the payment
of all persons performing labor or furnishing materials in connection therewith, and shall
in all other respects perform the agreement created by the acceptance of said Bid,
Then this obligation shall be void, otherwise the same shall remain in force and effect, it being
expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall. in
lto event, exceed the penal amount of this obligation as herein stated.
The Surety, for value received, hereby stipulates and agrees, that the obligations of said Sttrety
and its bond shall be in no way impaired or affected by any extension of time within which the Owner
may accept such Bid; and said Surety does hereby waive notice of any such extension.
IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals,
and such ofthem as are corporations have caused their corporate seals to be hereto affixed these presents
to be signed by their proper officers, the day and year first set forth herein above.
Principal: (L.S )
Surety:
SEAL By:

CERTIFICATE AS TO CORPORATE PRINCIPAL
I, , certiry that I am the Secretary ofthe
Corporation named as Principal in the within bond; that
who signed the said bond on behalf of the Principal was then
of said corporation; that I know his/her signature, and his/her signature thereto is genuine; and
that said bond was duly signed, sealed, and attested to, for, and on behalf of said corporation
by authority of this governing body.
Signature:
Title:
(Corporate Seal)
CERTIFICATE AS TO SURETY
I, certi$z that I am the (Tide)
of the Surety who signed the bond. I certiff that we are licensed to do business in the State of
l,ouisiana and are currently recognized by the U. S. Department of the Treasury as acceptable
sureties.
Signature:
Title:
Power of Attorney for person signing for surety company must be attached to bond.