Addendum No. 1 ITB 23-FAC-0073 Chiller Replacement@ Mary Keller Zervignon School

Agency:	New Orleans Public Schools
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Dec 5, 2025
Due Date:	Dec 16, 2025
Solicitation No:	23-FAC-0073
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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PIVOTAL , LLC

1515 POYDRAS STREET, SUITE 1150

NEW ORLEANS, LA. 70112

(504) 799-3653

ADDEDNDUM # 1

CHILLER REPLACEMENT @ MARY KELLER ZERVIGNON

Owner: Orleans Parish School Board (OPSB)

Program Manager: Manning Architects (Clarence Eugene III – Sr. Project Manager)

Project #: ITB23-FAC-0073

Date: 12/5/2025

Project Location: 3128 Constance Street, New Orleans, LA. 70115

POR: Pivotal Engineering LLC, Bassam Rossi Mekari, PE / 225-205-3490

I- Answers To Questions/Emails (Questions are in numerical orders,

Answers are below each question):

1. Could you please get me the value of this project for our bonding surety?

Answer: Project Budget is $840,000.00

2. Can you let us know if the pre-bid for this project will be mandatory or non-mandatory?

3. Answer: Non Mandatory

4. Can you let me know if they would accept a Building Construction license or is it only for the

Mechanical Work license?

Answer: This work is not only for contractors with Mechanical Work license. A licensed GC

can bid for this job. All subs must be licensed and insured as well and follow the State licensing

guidelines. Work is mostly mechanical.

5. Can you please email us the bid documents for this project?

Answer: Bid Docs can be emailed by Pivotal Engineering LLC based upon email request.

Page 2 of 4

II- Substitutions Requests:

As per the front-end bid documents in section 4.3, the following guidelines shall be met:

“4.3 Substitutions:

4.3.1 The materials, products and equipment described in the Bidding Documents establish a standard

of quality, character, type, style, function, dimension, and appearance desired. Equivalent products may

be acceptable, as stated in La. R.S. 38:2212.T(2). It shall be the responsibility of the Architect/Engineer to

determine if a proposed substitution is equivalent. No substitutions shall be allowed after bidding, except

as may be provided in the Contract Documents.

4.3.2 No substitution will be considered unless written request for approval has been submitted by the

Proposer and has been received by the Architect/Engineer at least seven (7) working days prior to the deadline

for submission of Bids. (La. R.S. 38:2295.C) Each such request shall include the name of the material or

equipment for which it is to be substituted and a complete description of the proposed substitute including

model numbers, drawings, cuts, performance and test data and any other information necessary for an

evaluation. A statement setting forth any changes in other materials, equipment or work that incorporation

of the substitute would require shall be included. It shall be the responsibility of the Proposer to include

in his proposal all changes required of the Contract Documents if the proposed substitution is used. Prior

approval is given contingent upon supplier being responsible for any costs which may be necessary to

modify the space or facilities needed to accommodate the materials and equipment approved.

4.3.3 If the Architect approves any proposed substitution, such approval will be set forth in an

Addendum. Bidders shall not rely upon approvals made in any other manner.”

The design and dimensions are based on Trane Chillers as scheduled in our bid documents.

Acceptable Substitutions:

York, Carrier, Daikin are acceptable compatible manufacturers. However, as per our bid

specs, proposed equipment must meet at a minimum the following:

1- It is contractor s responsibility to ensure that all bid documents are adhered to.

2- Specification Section 23 64 23.13 Para 3.02 discusses that proposed manufacturers shall

have a local rep within 10 miles of the job site with qualified HVAC technicians and

engineers that can service the provided equipment.

3- Equipment must be made in the USA.

4- Engineer approval does not allow specification compromises. The contractor remains

responsible for meeting all equipment specifications.

Page 3 of 4

III- Tax Exemption

This project is tax exempt

IV- General Discussions

1- Questions form GCs hall be submitted in writing or email no later than 5 business days prior to

bid due date (Dec 16 @ 2 pm). No questions allowed thereafter.

2- All Addendums from Engineer shall be submitted 72 hours prior to bid due date.

3- GC is responsible for obtaining all addendums.

4- During phasing of the work, GC is responsible to ensure that school is conditioned at all times.

5- All CWS/CWR lines shall be properly flushed using chemicals/start up strainers prior to

connecting new Chillers.

V- Post Bid Document Checklist From OPSB

Attached Appendix A

VI- School Calendar

Attached Appendix B

VII- Prebid Meeting Agenda

Attached Appendix C

VIII- Sign In Sheet

Attached Appendix D

End of Addendum #1

Bassam Rossi Mekari, PE - Principal

Bassam Rossi Mekari

Pivotal Engineering

APPENDIX A

NOLA Public Schools

Post-Bid Document Checklist

Project Information

Project: ITB 23-FAC-0073 – Chiller Replacement @ Mary Keller Zervigon School

Bid Opening Date: Tuesday, December 16, 2025

Pre-Bid Conference Date: Thursday, December 4, 2025 3128 Constance Street, NO LA 70115

All documents are due within 10 calendar days after bid opening.

Submission Rules

• Post-Bid Documents cannot be emailed.

• Submission by hand delivery, U.S. Mail, or Express Mail only.

• NOLA-PS is not responsible for delays or lost mail; late receipt = non-responsive.

Required Post-Bid Documents

☐ Non-Collusion Affidavit

☐ Attestation Clause

☐ DBE Responsiveness Form 1

☐ DBE Responsiveness Form 2

☐ DBE Certification Checklist (Notarized)

☐ Copy of DBE Certification Letter(s) (Provide letters for any DBE firms being claimed)

☐ EDGAR Form

Delivery Address (Hand Delivery or Mail)

Mr. Jonathan Temple

Office of Business Partnerships

NOLA Public Schools

2401 Westbend Parkway, Suite 5055

New Orleans, LA 70114

APPENDIX B

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Addendum No. 1 ITB 23-FAC-0073 Chiller Replacement@ Mary Keller Zervignon School

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