Addendum No. 1 ITB25-FAC-0023 Mechanical Replacement @ Eleanor McMain School (12.4.25)
| Agency: | New Orleans Public Schools |
|---|---|
| State: | Louisiana |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 4, 2025 |
| Due Date: | Dec 11, 2025 |
| Solicitation No: | 25-FAC-0023 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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ADDENDUM NO. 1
To the Bid Documents For:
Mechanical Replacement @ Eleanor McMain School
Project #ITB25-FAC-0023
5712 S Clairborne Ave
New Orleans, LA 70125
The following list of revisions and/or enclosures alters and modifies the above referenced plans and specifications
issued for construction 10/29/2025.
The provisions of all the Contract Documents are hereby made a part of this revision to the plans and
specifications.
ENCLOSURES:
Item
Pre-Bid Meeting Minutes
Pre-Bid Sign In Sheet
M001 - Mechanical Schedules
M102 – Mechanical Plan – Level 2
Prior Approval Request – 001
Specifications – Table of Contents
Specifications - Bid Form
Specifications – A101-2017
Specifications – A101-2017 Exhibit A
Post Bid Documents
Issue Date Description
12/04/25
12/04/25
12/04/25
12/04/25
12/04/25
12/04/25
12/0425
12/04/25
12/04/25
12/04/25
Pre-bid Meeting Minutes
Pre-bid Sign in Sheet
Full sized revised Sheet
Full sized revised Sheet
Prior Approval Request - Air Cooled Scroll Water Chillers
Revised Table of Contents
Revised Bid Form
New section: DRAFT Standard Form of Agreement
Between Owner and Contractor
New section: DRAFT Exhibit A
Post-Bid Documents
END OF ADDENDUM
Concordia LLC • Planning & Architecture • 1610 Oretha Castle Haley Blvd • New Orleans , Louisiana • 70113 • (504) 569-1818
Page 1 of 1
Mechanical Replacements
@ Eleanor McMain School
Project No. 2414.00
Pre-Bid Meeting
Meeting Date: 12/02/2025
Meeting Time: 10amCT
Location: Project Site – McMain School – 5712 S Claiborne Ave
MEETING MINUTES
• Introductions
o Elizabeth Chen, Concordia, Architect
o Clarence Eugene, Manning/OPSB, Design Phase Project Manager
o Kim Finney, Atlas/OPSB, Program Manager
o Angela Zarders, OPSB Procurement
o Cyril Duplesses, Manning/OPSB, Construction Phase Project Manager
o Zach Carmello, WDG Engineers, Mechanical Engineer
• Review of project scope and alternates
o Base Bid:
Replacement of 3 mini-split systems on 2nd level courtyard
Replacement of 2 5-ton units on 2nd level courtyard
Replacement of Arctic Cool Chiller serving gymnasium
Reinstallation of existing JCI-BAS system and components to integrate with new
Chiller (CH-1)
o Alternate 1:
Provide new controls for the 21 Fan Coil Units serving the hallways (12 units on
the 3rd floor and 9 units on the 2nd floor)
Add discharge air temperature sensors and fan status sensors to the 69 Fan Coil
Units serving the classrooms
Provide controls for the 3 Outside Air Units (approximately 1 per floor).
o Alternate 2:
Remove the JCI-BAS system that serves the gym and new Chiller (CH-1). Gym
components previously connected to the JCI-BAS system are to be transferred to
the existing Alerton BAS system that serves the rest of the school per
Specifications Section 230900. Components include:
• 2 AHUs
• 12 VAV Boxes
• 1 Chilled water system
• 1 Hot water system
• 7 Gym Exhaust fans
• Gym lighting system
• 3 Gym mini-splits
Coordinate with owner for required action, whether to return, salvage, or dispose
of the existing JCI-BAS components.
• Review of Schedule
o Bid Opening Date: Sealed bids will be received for the Orleans Parish School Board
(OPSB) by the Procurement Department, Room 5055, 2401 Westbend Parkway, New
Orleans, Louisiana 70114, until 2:00 PM CST on Thursday December 11, 2025.
o Project construction duration
120 day construction duration
• Includes shipping of chiller. OPSB will consider 2 NTPs: one for
procurement and one for construction start
concordia, llc | 1610 oretha castle haley blvd | new orleans, la 70113 | 504.569.1818 | concordia.com
Mechanical Replacements
@ Eleanor McMain School
Project No. 2414.00
o Project construction start
Construction will be during the summer for minimal disruption to school
operations
• Post Bid Documents
o Post Bid Documents are already available in the Specifications front ends but are
discussed here and provided as part of this addendum to note their requirements.
o Bidders are required to follow instructions in post bid documents
o Bidders need to complete all of the post bid documents
o Post Bid documents are in the Project Manual and will be part of Addendum No. 1
o Post Bid docs cannot be emailed. They must be submitted physically.
o OPSB is not responsible for mail delivery errors.
o For DBE, bidders are required to show good faith efforts
o Bidders are required to sign, notarize post bid documents
• Close out Documents
o Bidders shall take in consideration the close out documents while submitting bids
GCs have experienced delays during substantial completions with pay apps and
other paperwork. Bidders to take this into consideration while bidding.
• Site protocol:
o GC to check in with inspector every day on site.
• Site walkthrough
QUESTIONS
• Question: Could you please get me the value of this project for our bonding surety?
o Answer: Bid documents included a preliminary cost estimate for the project.
• Question: Can you let us know if the pre-bid for this project will be mandatory or non-mandatory?
o Answer: Prebid is not mandatory but bidders are required to sign documentation that
they are familiar with the site.
• Question: Can you let me know if they would accept a Building Construction license or is it only
for the Mechanical Work license?
o Answer: Please see Section 3.2 of Instruction to Bid in the Project Manual for requirements
for Bidders.
• Question: We also noticed that the Project Numbers referenced within the specifications differ
from what is listed on the bid form for this project. Can you please clarify is the Project Number is
ITB25-FAC-0023 or ITB25-FAC-0025?
o Project number is ITB25-FAC-0023 and will be corrected in the documents as part of
Addendum #01
• Question: We noticed that the AIA “Agreement Between Owner and the Contractor” mentioned is
missing from within the specifications provided on the Mechanical Replacements @ Eleanor
McMain School
o Please see Addendum 1 for A101-2017 and Exhibit A
• Question: When is work expected to be completed?
o This will be a Summer project. All work shall be completed before the start of the 2026
school year.
• Question: Who provides controls for Building?
o Synergy
• Question: Who is the Fire Alarm provider?
o Fire Quest
• Question: Is there an elevator for GC use?
concordia, llc | 1610 oretha castle haley blvd | new orleans, la 70113 | 504.569.1818 | concordia.com
Mechanical Replacements
@ Eleanor McMain School
Project No. 2414.00
o The elevator in the main building is small and old. It has limited capacity. It may fit a 5-ton
unit. Otherwise, equipment should be brought in place using the layout and crane
mobilization area shown during the PreBid between column lines C.5/11 and B.8/13
• Question: Are the line sets to be replaced?
o GC to conduct a pressure test to see if the existing line sets can be reused.
• Question: There are unit prices listed for curbs and roof. Where is this scope of work?
o Curbs and roof patching are limited to areas where there is damage due to construction
of this project’s scope of work. No additional curb or roof repair is required as part of this
scope of work.
• Question: The voltage for the Chiller (CH-1) listed in the schedule is not correct.
o Voltage will be addressed in Addendum #01
concordia, llc | 1610 oretha castle haley blvd | new orleans, la 70113 | 504.569.1818 | concordia.com
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