Actuarial Services

REQUEST FOR PROPOSAL
ACTUARIAL SERVICES
10, 2026
AUGUST
Monroe County Water Authority
475 Norris Drive
Rochester, New York 14610

SECTION 1-INVITATION TO PARTICIPATE
1.1 PURPOSE
The Monroe County Water Authority ("the Authority") sponsors post-retirement health care
plans and is seeking proposals from experienced and qualified entities to prepare annual actuarial
valuations and associated services, as required by Government Accounting Standards Board
(GASB) Statement No. 75 for fiscal year ending December 31, 2026 through 2028, with the option
to renew for two 1-year terms upon mutual agreement.
In responding to this RFP, Proposers must follow the prescribed format as outlined in Section 2.
By so doing, each Proposer will be providing the Authority with comparable data submitted by
other Proposers and, thus, be assured of fair and objective treatment in the Authority review and
evaluation process. Proposals should not exceed SO pages.
1.2 PROCUREMENT OFFICER
The Procurement Officer identified below is the sole point of contact regarding this RFP from the
date of issuance until the selection of the successful Proposer.
Amy A. Molinari
Director of Finance & Business Services
Monroe County Water Authority
475 Norris Drive *
Rochester, NY 14610
E-mail: Amy.Molinari@mcwa.com
1.3 PRESENTATION AND CLARIFICATION OF THE AUTHORITY'S RIGHTS AND INTENTIONS
The Authority intends to enter into a contract with the selected Proposer to supply the services
described in Section 2. However, this intent does not commit the Authority to award a contract
to any responding Proposer, or to pay any costs incurred in the preparation of the proposal or a
cost proposal in repsonse to this request, or to procure or contract for any services. The Authority
reserves the right, in its sole discretion, to accept or reject in part or in its entirety any proposal
received as a result of this RFP if it is in the best interest of the Authority to do so.

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Actuarial Services
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1.4 TENTATIVE SCHEDULE
August 10, 2026 RFP distributed; announced on the Authority website.
August 19, 2026 Pre-proposal questions due, in writing to Procurement Officer.
August 21, 2026 Addenda issued with answers to Proposer's questions (if necessary}.
August 31, 2026 Proposals due.
September 10, 2026 Estimated award date.
December 31, 2026 Actuarial Valuation for FYE 12/31/2026 completed and to the Authority.
1.5 OVERVIEW OF ORGANIZATION
The Authority provides a high quality, safe, and reliable water supply in a financially-responsible
manner.
The Authority was created by State legislation in 1950 to solve the water supply needs of this
community. In 1959, the Authority took over the assets of the private New York Water Service
Corporation and had 27,000 retail customers, serving just portions of the County's inner ring
towns and portions of the City of Rochester. As surrounding towns and villages faced new water
supply challenges, the the Authority service area has steadily grown. Today, the Authority serves
approximately 190,000 customers in every town and village in Monroe County, plus towns,
villages, and other water authorities in each of the five adjacent counties.
The Authority system infrastructure includes its main operations center, meter shop, three water
treatment plants,
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Actuarial Services
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2 -
SECTION SPECIFIC PROPOSAL REQUIREMENTS (SCOPE OF WORK)
The successful proposer shall prepare an actuarial valuation and provide associated services
which will place the Authority in compliance with Government Accounting Standards Board
(GASB) Statement No. 75 for fiscal year ending December 31, 2026 through 2028, with the option
to renew for two 1-year terms upon mutual agreement.
As part of their proposal, proposers shall provide a detailed scope of work related to this
deliverable. To aid respondents, Appendix A of this RFP is our last Actuarial Valuation Report
(GASB 75) prepared for the Year Ending December 31, 2025 (with estimated disclosures for the
Year Ending December 31, 2026).
In order for the Authority to be able to adequately compare and evaluate proposals, all proposals
must be submitted in accordance with the format detailed below. Proposals should not exceed
50 pages.
2.1 SUBMISSION OF PROPOSAL
A. To be considered, five (5) copies of the proposal must be received by Amy Molinari,
Director of Finance & Business Services, 475 Norris Drive, Rochester, New York 14610, by
12:00 p.m. EDT on Monday, August 31, 2026.
The Authority reserves the right to reject any or all proposals submitted. Requests for
extension of the submission date will not be granted.
B. To be considered, Proposers must submit a complete response to this RFP. Proposers not
responding to all information requested, or indicating exceptions to those items not
responded to, may be rejected. The Offerer/Bidder Disclosure Form and Offerer's
Affirmation of Understanding of and Agreement Form must be completed, signed, and
returned with your proposal (attached to RFP).
C. All proposals must be submitted in a sealed envelope clearly labeled "RFP - Actuarial
Services". All proposals must be addressed to the Procurement Officer listed below and
must be submitted via a delivery service, such as UPS or FedEx. Delivery service must also
be instructed to "Deliver to blue drop box located at Employee Entrance - Door 19". The
Authority cannot accommodate deliveries requiring signatures to confirm receipt.
Proposers shall have sole responsibility to contact the Procurement Officer to confirm
receipt of proposal. Proposals hand delivered or submitted via US Postal Service will be
returned unopened.

Request for Proposal
Actuarial Services
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Amy A. Molinari, Director of Finance & Business Services
RFP - Actuarial Services
Monroe County Water Authority
4 75 Norris Drive
Rochester, NY 14610
Deliver to blue drop box located at Employee Entrance - Door 19
D. Economy of Preparation: Proposals should be prepared as simply as possible and provide a
straightforward, concise description of the Proposer's capabilities to satisfy the requirements of
the RFP. Expensive bindings, color displays, promotional material, etc. are neither necessary nor
desired. Emphasis should be concentrated on accuracy, completeness, and clarity of content. All
parts, pages, figures, and tables should be numbered and clearly labeled. Vague terms such as
"Proposer complies" or "Proposer understands" should be avoided.
2.2 CLARIFICATION OF Rf P AND QUESTIONS
Questions that arise prior to or during proposal preparation must be submitted via email no later than
August 19, 2026. No contact will be allowed between the Proposer and any member of the Authority,
other than Procurement Officers named in Section 1.2, with regard to this RFP during the RFP process
unless specifically authorized in writing by the RFP Procurement Officer. Prohibited contact may be
grounds for Proposer disqualification.
2.3 ADDENDA TO THE RFP
In the event it becomes necessary to revise any part of this RFP, addenda will be issued by the
Authority. An acknowledgement of such addenda, if any, must be submitted with the RFP
response.
2.4 ORGANIZATION OF PROPOSAL
This section outlines the information that must be included in your Proposal. Please respond with your
information in the same order as the items in the section.
A. Provide a brief history and description of your firm. Describe any parent/subsidiary/affiliate
relationships. Also describe any past or present litigation within the past five years related
to the services you are proposing.
B. Provide the name(s) of principal staff who will be assigned to this engagement. Provide
information on their specific qualifications and experience as it relates to the performance
of this engagement.
C. Provide a minimum of five of the most significant engagements performed over the last five
years that are similar to the engagement described in this request for proposals.
D. Describe the proposed scope of services to be utilized by your firm to meet the objectives
stated in this RFP.

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Actuarial Services
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E. Proposed Fee - The total all-inclusive price to develop the standard valuation report and a
description of the associated services provided as part of this engagement. Also, provide a
schedule of fees for any services not part of this analysis.
F. Location of nearest office and number of employees in this office.
2.5 METHOD OF RFP EVALUATION
A. RFP Evaluation Committee: Selected personnel from the Authority will form the evaluation
committee for this RFP. It will be the responsibility of this committee to evaluate all properly
prepared and submitted proposals for the RFP and make a recommendation for award.
B. RFP Evaluation and Selection Criteria: All properly prepared and submitted proposals shall
be subject to evaluation deemed appropriate for the purpose of selecting the Proposer with
whom a contract may be signed. Evaluation of the proposals will consider several factors,
each of which has an impact on the relative success of the Proposer to provide the services
as outlined.
Responses to this RFP will be evaluated according to the following criteria:
EVALUATION CRITERIA AND PROPOSAL SCORING
Each Proposal has a total possible score of 100 points with the points assigned as follows:
CRITERIA WEIGHT
Proposed Fees 15 Pts
Relevant Experience 25 Pts
Qualifications 25 Pts
Scope of Services 25 Pts
Local Office 5 Pts
Completeness of Response to RFP 5 Pts
C. Contract Approval Process: Proposers must be aware that any contract resulting from this
request for proposals is subject to prior approval by the Authority Board.

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Actuarial Services
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SECTION GENERAL INFORMATION FOR THE PROPOSER
3.1 RESERVATION OF RIGHTS
The Authority reserves the right to refuse any and all submittals in part, or in their entirety, or
select certain products from various Proposer proposals, or to waive any informality or defect in
any proposal should it be deemed to be in the best interest of the Authority. The Authority is not
committed, by virtue of this RFP, to award a contract or to procure or contract for services. The
proposals submitted in response to this request become the property of the Authority. If it is in
its best interest to do so, the Authority reserves the right to:
* Make selections based solely on the proposals or negotiate further with one or more
Proposers. The Proposer(s) selected will be chosen on the basis of greatest benefit to the
Authority.
* Negotiate contracts with the selected Proposer(s).
3.2 INVESTIGATIONS
The Authority reserves the right to conduct any investigations necessary to verify information
submitted by the Proposer and/or to determine the Proposer's capability to fulfill the terms and
conditions of the bidding documents and the anticipated contract. The Authority will not
consider Proposers that are in bankruptcy or in the hands of a receiver at this time of tendering
a proposal or at the time of entering into a contract.
3.3 INCURRING COSTS
The Authority is not liable for any costs incurred by Proposer prior to the effective date of the
contract.

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Actuarial Services
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3.4 MATERIAL SUBMITTED
All right, title and interest in the material submitted by the Proposer shall vest in the Authority
upon submission to the Authority without any obligation or liability by the Authority to the
Proposer. The Authority has the right to use any or all ideas presented by a proposer.
The Authority reserves the right to ownership, without limitation, of all materials submitted.
However, because the Authority could be required to disclose documents received under the
New York Freedom of Information Law, the Authority will, to the extent permitted by law, seek
to protect the Proposer's interests with respect to any trade secret information submitted as
follows:
Pursuant to Public Officers Law 87, MCWA will deny public access to Proposer's proposal to
the extent the information constitutes a trade secret, which if disclosed, would cause
substantial harm to the Proposer's competitive position, provided the Proposer identified the
information it considers to be a trade secret and explains how disclosure would cause harm
to the Proposer's competitive position.
3.5 PROCUREMENT POLICY
Pursuant to State Finance Law 139-j and 139-k, this Request for Proposal includes and imposes
certain restrictions on communications between a Governmental Entity (including the Authority)
and Bidder/Offerer during the Procurement Process. A Bidder/Offerer is restricted from making
contacts from the earliest notice of intent to solicit offers through final award and approval of
the Procurement Process by the Authority to other than the Authority's Procurement Officer(s)
unless it is a contact that is included among certain statutory exceptions set forth in State Finance
Law 139-j(3)(a).
The Authority's Procurement Officer for this Governmental Procurement, as of the date hereof,
is identified herein. The Authority employees are also required to obtain certain information
when contacted during the restricted period and make a determination of the responsibility of
the Bidder/Offerer pursuant to these two statutes. Certain findings of non-responsibility can
result in rejection for contract award, and in the event of two findings within a four (4) year
period, the Bidder/Offerer is debarred from obtaining government Procurement Contracts.
Further information about these requirements may be obtained from the Procurement Officer.
The Authority reserves the right to terminate this contract in the event it is found that the
certification filed by the Bidder/Offerer in accordance with State Finance Law 139-k(S) was
intentionally false or intentionally incomplete. Upon such finding, the Authority may exercise its
termination right by providing written notification to the Bidder/Offerer in accordance with the
written notice terms of this contract.

Request for Proposal
Actuarial Services
BIDDER/OFFERER DISCLOSURE
OF
PRIOR NON-RESPONSIBILITY DETERMINATION & AFFIRMATION/CERTIFICATION
IN ACCORDANCE WITH NYS FINANCE LAW 139-J AND 139-K
BACKGROUND
New York State Finance Law 139-k(S) requires that every Procurement Contract award subject
to the provisions of State Finance Law 139-k or 139-j shall contain a certification by the Offerer
that all information provided to the procuring Governmental Entity with respect to State Finance
Law 139-k is complete, true, and accurate.
INSTRUCTIONS
The Monroe County Water Authority must obtain the required certification that the information
is complete, true, and accurate regarding any prior findings of non-responsibility, such as
non-responsibility pursuant to State Finance Law 139-j. The Offerer must agree to the
certification and provide it to the procuring Governmental Entity.
Name of Individual or Entity Seeking to Enter into the Procurement Contract:
Address ____ __________ ___ ____ _ _ _ ________
Name & Title of Person Submitting this Form: __________ _________
CONTRACT PROCUREMENT NUMBER: 170413-01 Date: ___________ _
1. In the previous four years, has any Governmental Entity made a finding of non-responsibility
regarding the individual or entity seeking to enter into the Procurement Contract?
No Yes
If yes, answer the next questions.
2. Was the basis for the finding of non-responsibility due to a violation of State Finance Law
139-j?
No Yes
3. Was the basis for the finding of non-responsibility due to the intentional provision of false
or incomplete information to a Governmental Entity?
No Yes

Request for Proposal
Actuarial Services
4. If you answered YES to any of the above questions, provide details regarding the finding of
non-responsibility below.
Governmental Entity: ______________ _ ___________
Date of Finding of Non-Responsibility: _ ___________________
Basis of Finding of Non-Responsibility: _ __________________ _
(Add additional pages as necessary.)
5. Has any Governmental Entity or other governmental agency terminated or withheld a
Procurement Contract with the above-named individual or entity due to the intentional
provision of false or incomplete information?
No Yes
6. If yes, provide details below:
Governmental Entity: __________________________
Date of Termination or Withholding: _____________________
Basis of Termination or Withholding: _ _________ _ _ _______ _
(Add additional pages as necessary.)