ACFR Preparation

Agency:	City of Sidney
State:	Ohio
Type of Government:	State & Local
Posted Date:	Jan 3, 2025
Due Date:	Jan 30, 2025
Solicitation No:	01-2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	01-2025
Bid Title:	ACFR Preparation
Category:	Finance
Status:	Open

Description:

The City of Sidney is accepting Request for Proposals for the ACFR Preparation project until 03:00 p.m. on Thursday January 30, 2025. Â For questions please contact Jenny Wagner Purchasing Department at For security reasons, you must enable JavaScript to view this E-mail address. .

Publication Date/Time:

1/3/2025 3:00 PM

Closing Date/Time:

1/30/2025 3:00 PM

Contact Person:

Jenny Wagner Purchasing Department at jwagner@sidneyoh.com

Business Hours:

8:00 a.m. - 5:00 p.m.

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ISSUE DATE: January 3, 2025

DEADLINE: January 30, 2025, 3:00 p.m.

Request for Proposal

Prepare the Annual Comprehensive

Financial Statement

Introduction

The City of Sidney, Ohio, (“City”) is requesting proposals for consulting services to prepare the

Annual Comprehensive Annual Report (ACFR) for the City of Sidney as described herein.

Background Information

City of Sidney staff have prepared the ACFR for over twenty-five years and has received the

GFOA Certificate of Achievement award each year.

City’s fund structure breakout:

General Fund departments/functions include:

• Administration

• Community Development & Environment Services

• Finance, Purchasing

• Fire & EMS

• Judicial

• Human Resources

• Parks & Recreation

• Police (including dispatch)

Variety of Special Revenue Funds (32)

Capital Improvement Funds (3)

Proprietary Funds include:

• Water, Sewer, & Stormwater

• Public Transit & Airport & Solid Waste

• Water Park & Concession Stand

Internal Service Funds include

• Information Technology

• Revenue Collections

• Garage/Fleet & Service Center Building

• Self Insurance Fund

Fiduciary Funds (6)

Scope of Services

1. Prepare an Annual Comprehensive Financial Statements in accordance with General

Accepted Accounting Principles (GAAP)

2. Review all workpapers for recommend changes and compliance with current and new

(GAAP) guidelines.

3. Prepare all journal entries to convert from Cash to Modified and Modified to Full

Accrual basis.

4. Prepare all supporting schedules & footnotes included in the ACFR excluding the

Statistical Economic & Demographic Information.

City Resources

The City will provide workpapers and send all financial software cash basis reports and any

prior year report/support requested.

Proposal Format and Requirements

The offeror shall submit one original or one electronic version of their written proposal that

presents their qualifications and understanding of the work to be performed. Please include all

information requested

A. Agents and Address

Identify key staff assigned if awarded. Provide resumes summarizing the qualifications and

experience of the individuals who will be preparing the ACFR. Include specific information on

the staff’s past experience. List other municipal entities from which similar services are

provided.

B. Statement of Methods and Procedures

Provide a statement describing the scope of work as you understand it. Describe the approach,

means, methods, and procedures to be used to gather the data, analyze, and develop ACFR as

requested.

C. Management Synopsis

Provide a synopsis prepared for management review, covering the significant features of the

proposal including overall costs and term of work.

D. Structure and Content of Work Product

Provide a detailed breakdown and description of the specific steps, services, and study products

that will be provided. Describe how the final product will be structured and presented upon

completion. Include any computer/software compatibility information. Firms may elect to

include in the section any innovative methods or concepts that might be beneficial to the City

of Sidney as long as the minimum requirements set out in this RFP are met.

E. Work Schedule

Please provide a timeline indicating tasks required and the start and completion dates for each.

F. References

Include the names of other public entities for which comparable services have recently been

rendered.

G. Cost of Services

Provide a total cost estimate, including travel expenses, and “not to exceed” amount for the

work described in scope of work.

H. Final Product

Prepare and provide all statements, footnotes, journal entries & supporting documentate of the

ACFR.

I. Additional Services (Optional)

Provide any other related and recommended products or service not specified in the RFP which

may be considered essential or benefitted by the firm.

Cost Proposal

This request for information does not, under any circumstance, commit the City to pay any costs

incurred by any proposer in the submission of qualifications. The proposer is responsible for all

costs associated with response to this request.

General Information

The City’s website is www.sidneyoh.com. The City of Sidney’s Annual Comprehensive

Financial Reports can be found on the City’s website at https://sidneycityoh.documents-on-

demand.com/?l=f01766e7e05ee411ac9d001fbc00ed84 .

Questions

Questions pertaining to this document should be submitted via e-mail with “Questions about

ACFR preparation” in the subject line, at least two days prior to the due date to

rdulaney@sidneyoh.com

Criteria and Selection

After city staff has reviewed the proposals, final selection will be determined. The successful

vendor will be required to enter into an agreement for professional services with the City of

Sidney.

Proposals will be evaluated using the following criteria:

• Quality and thoughtfulness of the proposal.

20%

• Related experience of the firm and key staff with similar studies.

20%

• References, credentials and/or recommendations from past clients.

15%

• Costs associated with developing, preparing, and presenting the study.

25%

• Ability of the firm and the firm’s subcontractors to provide the services requested as

well as financial stability and availability.

20%

Submittals

All proposals must be delivered or emailed (make sure you receive a delivery receipt) to the

City no later than 3:00 p.m. local time on Thursday, January 30, 2025. Proposals must be

delivered to the City of Sidney Purchasing Office, Attn: Jenny Wagner, Purchasing

Department, 201 W. Poplar Street, Sidney, OH 45365 or bids@sidneyoh.com or

jwagner@sidneyoh.com . Proposers will be responsible for delivery of their proposals to the

City before the deadline. Any proposal received after the deadline will not be considered.

The City of Sidney reserves the right to reject any or all proposals at any time with no penalty

and to waive immaterial defects and minor irregularities in proposals.

The evaluation of proposals will be done by City personnel. Fee proposals, which are to be

submitted with the qualification proposal will also be taken into consideration.

The duration of this consultant agreement has not been determined.

The City of Sidney does not discriminate on the basis of race, creed, color, ethnicity, national

origin, sex, age or marital status.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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ACFR Preparation

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