ACE Technology Services - Network equipment & Wireless

May 14,2026
The Academy for Classical Education
Vendors:
The Academy for Classical Education (ACE) is soliciting separate sealed proposals for technology
products and services, including network switches and modules, wireless access points, firewall
and related necessary equipment for the school. An award will be made to the vendor offering
the proposal which is the most advantageous and represents the best total value to the School as
determined by the enclosed criteria.
ACE reserves the right to reject any and all proposals or any portion of said proposals, to waive
technicalities, and to make any and all purchases to the best interest and advantage of the School
District.
Any questions concerning this proposal should be sent via Email to:
Pat Kelly
Chief Financial Officer
pat.kelly@acemacon.org

INTRODUCTION
GENERAL INFORMATION:
ACE is soliciting bids for wireless networks, network switches and a firewall.
PROPOSAL FORMAT:
Proposals must be submitted in the format outlined in this document. Each proposal will be
reviewed to determine if it is complete prior to actual evaluation. Proposals not containing the
information requested will not be considered. Respondents shall use the prescribed format to
clearly indicate their experience and qualifications, describe their technical approach to the
project and fully describe their proposal. Proposals will be evaluated in light of the material and
substantiating evidence presented in the proposal and not on the basis of what is inferred.
PROPOSAL(S) MUST BE RECEIVED BY:
Sealed proposal(s) are due by 2:30 p.m. on May 29, 2026 to be considered, each
proposal must be physically in the possession of the school at that time. Proposals
received after that date and time will not be considered.
The Academy for Classical Education
ATTN: Pat Kelly
5665 New Forsyth Road
Macon, Georgia 31210
A searchable PDF digital copy of the proposal must also be sent
electronically to Pat Kelly (pat.kelly@acemacon.org) AFTER 2:30 p.m. May
29, 2026 but not later than 5 pm May 29, 2026.
A signature of a person authorized to contract for the company is required. The signature must
be in ink.
You will need to provide two (2) original printed copies of your proposal. If additional copies are
required ACE will request the number needed in writing.
Please insert the exact company name and the signature of a responsible person to contact on
your quotation. Please include an email address and direct phone number.

GENERAL CONDITIONS
ACE is located at 5665 New Forsyth Road, Macon, Georgia 31210 and the school buildings include
the Main School, kindergarten, and a modular building.
2. Scope of Work
The following are the General Conditions for the work to be performed as outlined in the
Specifications.
It is understood that except as otherwise specifically stated in the contract, the Vendor shall
provide and pay for all material, labor, tools, equipment, transportation, temporary construction
of every nature and all other services and facilities of every nature whatsoever, necessary to
execute, complete and deliver the work within the specified time. Permits and licenses necessary
for the execution of the work shall be secured and paid for by the Vendor.
3. Change in Contract
The Owner will not be responsible for any change in the work involving extra cost unless approval
in writing is furnished by the Owner before such work is begun.
4. Affidavits
Before acceptance of work by ACE, the Vendor will be required to furnish affidavits on enclosed
forms.
5. Payments
Payment will be for each job only after inspection and approval by an approved ACE employee
assigned by the Superintendent. Such approval will be given only after all debris, equipment,
materials, etc. are removed from the property, all cleaning completed, and any damage repaired.
Provisions for deposits must be clearly explained.
6. Application for Payment
All applications for payment shall be submitted, signed by the Vendor and mailed to:
Academy for Classical Education
Business Office
5665 New Forsyth Road
Macon, Georgia 31210
7. Addenda
Any addenda issued during the time of the request for proposal shall be covered in the proposal,
and in closing the contract they shall become part thereof.
8. Contract Award and Interpretations ACE may accept any RFP offered on an all, part, or none
basis, whichever is in the best interest of the School System. ACE reserves the right to reject any
or all RFPs and to accept that RFP which will, in its opinion, best meet the needs of the system.
ACE reserves the right to waive any technicalities and formalities in the proposals.

By submission of this RFP the proposer acknowledges that ACE has the right to make any inquiry
or investigation they deem appropriate to substantiate or supplement information supplied by
the proposer.
9. Company Responsibility
The selected Company will be required to assume total responsibility for all services offered in
this proposal. The selected Company will be considered the prime Company and the sole point of
contact with regard to all contractual matters. The Company shall submit periodic progress
reports.
10. Taxes, Fees, Code, Compliance, Licensing
The Company shall be responsible for payment of any required taxes or fees associated with the
contract. These taxes and/or fees will be clearly noted within the proposal. The Company shall be
responsible for compliance with all applicable code and statutes and permitting requirements. All
engineering, design-installation and construction work shall be done by Companies licensed in the
State of Georgia.
11. Vendor's Qualifications
Vendors may be required, before awarding of contract, to demonstrate to the complete
satisfaction of ACE, that vendor has the necessary facilities, ability and financial resources to
execute the work in a satisfactory manner and within the time specified; that vendor has had
experience in construction work as same or similar nature; that vendor has past history and
references which will assure ACE of his qualifications for executing the work; that the vendor is
an authorized reseller or representative for the products being proposed..
12. Specifications
The vendor will provide materials as specified in this RFP. Any substitutions must be approved in
writing by ACE.
13. Warranty
Warranty terms on the hardware and any associated software should be clearly defined and must
include a parts and labor warranty for one year with statement of costs for renewals of support.
14. Accident Prevention
Precautions shall be exercised at all times for the protection of persons (including employees) and
property and hazardous conditions shall be guarded against or eliminated.
15. Indemnification
Vendor agrees to hold ACE harmless and to indemnify ACE from every expense, liability or
payment arising out of or through injury (including death) to any person or persons or damage to
property (regardless of who the owner may be of the property) of any place in which work is
located arising out of or suffered through any act or omission of the Vendor or subcontractor.
16. Insurance
Contractor shall maintain the following insurance (a) comprehensive general liability, including
blanket contractual, covering bodily injuries with limits of no less than $1,000,000 per occurrence,
and property damage with limits of no less than $1,000,000 per occurrence; and (b) commercial

automobile liability, including blanket contractual, covering bodily injuries with limits of no less
than $1,000,000 per occurrence, and property damage with limits of no less than $1,000,000 per
accident (c) statutory worker's compensation insurance, including $1,000,000 employer's liability
insurance (d) employee dishonesty and/or crimes coverage with respect to personnel of
Contractor having access to County buildings, with limits of no less than $50,000 per occurrence.
All insurance shall be provided by an insurer(s) acceptable to the County, and shall provide for
thirty (30) days prior notice of cancellation to the County. Upon request, Contractor shall deliver
to the County a certificate or policy of insurance evidencing Contractor's compliance with this
paragraph. Contractor shall abide by all terms and conditions of the insurance and shall do nothing
to impair of invalidate the coverage.
17. Vendor's Representative
ACE reserves the right, with sole discretion, to refuse to allow any representative of the Vendor
to service the contract in any manner. In this event the Vendor shall furnish another
representative that is acceptable to ACE. Representatives will be expected to pass a sexual
offender check through the system's Checkmate Pro visitor check-in service at the schools.
18. School LEA Regulations
The Vendor and his representatives shall follow all applicable ACE regulations while on school
district property, including the no smoking, no weapons and drug-free policies. No work shall
interfere with school activities or environment unless permission is given by the CFO or an
approved ACE employee assigned by the CFO.
19. Governing Law
All RFPs and related documents submitted to ACE by vendors are governed under the laws of the
state of Georgia.
20. Work hours
All work performed will be in coordination with and at the convenience of the Academy for
Classical Education..
21. Georgia Open Records Act
All proposals submitted in response to this solicitation may be subject to the Georgia Open
Records Act, which permits any member of the public to inspect and/or copy documents prepared
and maintained or received in the course of the operation of the public office or agency.
22. Contract Form
Upon Contract award, the standard written Purchase Order form or completely executed contract
mailed, or otherwise furnished, to the successful vendor results in a binding contract.
23. Proposal Format
All proposing vendors must provide at a minimum, the following information. Any portion not
included will be cause for possible elimination from the proposal process. Each response will be
reviewed to determine if it is complete prior to actual evaluation. The information should be
organized as indicated below. Clarity and brevity are considered important in proposal
preparation.

The intent of ACE is that all responses follow the same format in order to evaluate each response
fairly. Proposals will be evaluated in light of the material and substantiation evidence presented
in the proposal, and not on the basis of what is inferred.
a. Table of Contents
Responses shall include a table of contents properly indicating the section of the
information included.
b. Understanding of the Project
Each company shall complete a concise abstract stating the respondent's
overview of the project. Clearly state all Form 470 Applications Numbers you
are responding to in your proposal(s).
c. Company Qualifications
The Proposing vendor should submit a company profile; an organization chart; a
statement of qualifications; vendor relationships; staff certifications; and
resumes of Account Executives, Project Managers, and key systems engineers.
d. Company Client Base/References
If ACE does not have previous experience with the Company, the Company must
have a minimum of three (3) references of jobs completed within the past two
years. These references must be school districts. Please include
Job Description
Job Location
Contact name, email address, and telephone numbers
Date Completed
e. Completed affidavit sheets
f. Cost Proposal
ACE is seeking a firm, fixed price proposal. Proposals received must include an
itemized listing of any and all charges associated with completion of the project
to include parts, installation, tax, project management, per-diem, travel,
insurance, rentals and miscellaneous expenses. ACE will make any changes,
additions or deletions to the RFP, in writing. All companies are solely
responsible for the accuracy of all measurements and counts.
g. Statement of Warranty
24. Withdrawal of Proposal
A proposal cannot be withdrawn after it is filed, unless Vendor makes a request in writing to Ace
prior to time set for opening of RFP, unless ACE fails to accept bid within one hundred and twenty
(120) days after date fixed for opening of RFP.

PROJECTED TIMELINE:
May 14, 2026 RFP Posted
May 29, 2026 2:30 p.m. Proposals due
June 5, 2026 Award date
EVALUATION CRITERIA
Each response will be reviewed prior to the selection process for completeness and adherence to
format. A response will be considered complete if all requested sections are included in the proper
order and properly completed. The company may also provide any and all recommendations for
consideration such as installation, maintenance, support and design that is relevant to the total
successful solution of the school district technology needs.
Evaluation of all proposals will be based on the following criteria:
Factor Weight
Price 50%
Integration of solution within 30%
environment and
interoperability with existing
systems
Prior experience/references 20%
Total 100%
ORAL INTERVIEW / PRESENTATION
If information is needed in addition to the proposals, ACE reserves the right to bring in the top
candidates for interviews/presentations.
ACE
REQUEST FOR PROPOSALS-CONTACT FORM
(INCLUDE WITH PROPOSAL)
Please check ( ) all that apply:
( ) Application Description: Network Switches and Modules
( ) Application Description: Firewall
( ) Application Description: Wireless

Name of Company: ___________________________________________________
Service Provider Information Number: ___________________________________
Contact Person, including title: _________________________________________
Address for contact person: ___________________________________________
Email address for contact person: _______________________________________
FAX number for contact person: ________________________________________
Telephone number for contact person: ___________________________________

SCOPE OF WORK
Introduction
ACE is a Private K-12 school, serving over 1,800 students.
An illustration of the school campus is provided at the end of this RFP
ACE currently receives 5 Gbps of internet bandwidth.
WIRELESS
Wireless Network
Please provide a single quote for the wireless project, including wireless
management and onboarding-authentication solution per the Pricing Summary below:
Pricing Summary
1. Total Cost of Hardware
2. Cost for configuration and installation
3. Annual Cost for Warranty, Support & Licensing
4. Cost for additional individual access points and any required license.
Wireless access network specifications:
1. Wireless coverage to support student, faculty, and guest access to the wireless
network.
2. Support for role-based user authentication using existing Active Directory accounts
3. Centralized control of the wireless network to include firmware upgrades,
configuration changes, policy changes, etc.
4. Quantities of licenses sufficient to cover all wireless access points.
5. One WIFI6E access point per classroom, an estimated 165 WAPS needed for the entire
school.
6. Wireless access points should be able to support up to 3 devices per student and
teacher in each classroom.
7. Wireless access point solution should provide coverage in these areas
a. main office
b. guidance office
c. multipurpose room/building
d. Small section of parking lot
8. All other instructional areas will require 6 additional AP

NETWORK SWITCHES
ACE solicits proposals for 50- 48 port switches for our local area network.
Vendors must quote all necessary modules and accessories for these switches.
The main school building has 6 wiring closets.
The network must support over 1,800 students plus teachers and staff. Vendors will provide a
solution that they believe will best suit the school's needs. More than one solution is allowed if
the vendor chooses to submit multiple bids.
ACE has no brand preference; each vendor must quote their best solution with details about
why their solution is an optimal fit for this project.