Access Control System at Jackson County Jail

TO: Access Control System Companies
DATE: April 23, 2026
SUBJECT: Request for Proposal for Access Control System at Jackson County Jail
You are invited to submit a proposal to the Jackson County Board of Commissioners,
Jefferson, Georgia for an Access Control System for the Jackson County Jail.
Attached hereto are the general conditions, technical specifications, and submittal format.
The written requirements contained in this Request for Proposal (RFP) shall not be changed or
superseded except by written addendum from Jackson County Purchasing Department. Failure to
comply with the written requirements for this RFP may result in disqualification of the submittal by
Jackson County.
Submittals are to be submitted with one (1) signed copy and one scanned copy on thumb drive, sealed,
marked with the vendor's name and address and labeled:
"RFP 260006", "Jail Access Control System" and delivered to:
Jackson County Board of Commissioners
Finance Department
Attention: Jennifer Scott, Purchasing
4965 Jackson Parkway
Jefferson, GA 30549
not later than TUESDAY, JUNE 2, 2026 AT 10:00 AM, local time prevailing.
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in
advance of the proposal receipt date. Please call (706) 367-6312 for more information for the hearing
impaired. This service is in compliance with the Americans with Disabilities Act (ADA).
Jackson County reserves the right to reject any and all submittals, to waive any technicalities or
irregularities and to award contracts based on the highest and best interest of Jackson County.
Inquiries regarding this Request for Proposal (RFP) should be made to Purchasing by email
bidopportunities@jacksoncountygov.com.

JACKSON COUNTY GOVERNMENT
REQUEST FOR PROPOSAL
FOR
JAIL ACCESS CONTROL SYSTEM
SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN
TUESDAY, JUNE 2, 2026 AT 10:00 AM, local time prevailing
JACKSON COUNTY BOARD OF COMMISSIONERS
ATTENTION: JENNIFER SCOTT, PURCHASING
4965 JACKSON PARKWAY
JEFFERSON, GA 30549
RFP # 260006
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP ON OR BEFORE
THE STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE
RESPONSIBILITY OF THE OFFEROR.
ISSUE DATE: APRIL 23, 2026

JACKSON COUNTY, GEORGIA
REQUEST FOR PROPOSAL
FOR
JAIL ACCESS CONTROL SYSTEM
SECTION I - REQUEST FOR PROPOSAL OVERVIEW
A. PURPOSE
Jackson County Board of Commissioners is issuing this Request for Proposal (RFP) to Access
Control System Companies to provide a system for the Jackson County Jail, located at 555 Stan
Evans Drive, Jefferson, GA 30549.
B. INFORMATION TO VENDORS
1. RFP TIMETABLE
The anticipated schedule for the RFP is as follows:
RFP Available April 23, 2026
Mandatory PreBid Conference May 5, 2026 10:00 AM,
Jackson County Jail, 555 Stan Evans Dr
Deadline for questions May 19, 2026, 2:00 PM
Submittal deadline Tuesday, June 2, 2026
10:00 AM, local time prevailing
2. RFP SUBMISSION:
One (1) original and one (1) thumb drive of the complete signed submittal must be
received TUESDAY, JUNE 2, 2026, by 10:00 AM, local time prevailing.
Proposals must be submitted in a sealed envelope stating on the outside, the vendor's
name, address, the RFP Number 260006 and title "Jail Access Control System" to:
Jackson County Board of Commissioners
Attention: Jennifer Scott, Purchasing
4965 Jackson Parkway
Jefferson, GA 30549
Hand delivered copies may be delivered to the above address ONLY between the
hours of 8:30 a.m. and 4:30 p.m. ET, Monday through Friday, excluding holidays
observed by the Jackson County Government.

Vendors are responsible for informing any commercial delivery service, if used, of all
delivery requirements and for ensuring that the required address information appears
on the outer wrapper or envelope used by such service.
The Submittal must be signed by a company officer who is legally authorized to enter
into a contractual relationship in the name of the vendor.
3. CONTACT PERSON:
Vendors are encouraged to contact Purchasing at email
bidopportunities@jacksoncountygov.com to clarify any part of the RFP
requirements. All questions that arise prior to the DEADLINE FOR QUESTIONS
due date shall be directed to the contact person in writing via email. Any unauthorized
contact shall not be used as a basis for responding to this RFP and also may result in
the disqualification of the vendor's submittal. The technical points of contact for
questions shall be Captain Knox for jail related questions at
rknox@jacksoncountysheriff.us , Jackson County Sheriff's Department and direct IT
questions to Barry Puckett, IT Director, at bpuckett@jacksoncountygov.com. Again,
all questions must be submitted via email prior to the deadline for questions due date.
Please copy Purchasing on all Technical Questions.
Vendors may not contact any elected official to discuss the proposal process or
proposal opportunities. Contact of this nature will result in immediate disqualification
of the vendor.
4. ADDITIONAL INFORMATION/ADDENDA
Jackson County will issue responses to inquiries and any other corrections or
amendments it deems necessary in written addenda issued prior to the due date.
Vendors should not rely on any representations, statements or explanations other than
those made in this RFP or in any addendum to this RFP. Where there appears to be a
conflict between the RFP and any addenda issued, the last addendum issued will
prevail.
Vendors must acknowledge any issued addenda by including the Addenda
Acknowledgement Form with the submittal. Proposals which fail to acknowledge
the vendor's receipt of any addendum will result in the rejection of the offer if
the addendum contains information which substantively changes the Owner's
requirements
5. LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS
Submittals received after the due date and time will not be considered. Modifications
received after the due date will not be considered. Jackson County Government
assumes no responsibility for the premature opening of a proposal not properly
addressed and identified, and/or delivered to the proper designation.

6. REJECTION OF PROPOSALS
Jackson County Government may reject any and all submittals and reserves the right
to waive any irregularities or informalities in any submittal or in the submittal
procedure.
Submittals received after said time or at any place other than the time and place
as stated in the notice will not be considered.
7. MIMINUM RFP ACCEPTANCE PERIOD
Valid submittals shall not be withdrawn for a period of 90 days from the date specified
for receipt of submittals.
8. NON-COLLUSION AFFIDAVIT
By submitting a response to this RFP, the vendor represents and warrants that such
proposal is genuine and not a sham or collusive or made in the interest or in behalf of
any person not therein named and that the vendor has not directly or indirectly induced
or solicited any other vendor to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting and that the vendor has not in any manner
sought by collusion to secure to that vendor any advantage over any other vendor.
By submitting a proposal, the vendor represents and warrants that no official or
employee of Jackson County Government has, in any manner, an interest, directly or
indirectly in the proposal or in the contract which may be made under it, or in any
expected profits to arise there from.
9. COST INCURRED BY VENDORS
All expenses involved with the preparation and submission of the RFP to the Jackson
County Board of Commissioners, or any work performed in connection therewith is
the responsibility of the vendor(s).
10. AMERICANS WITH DISABILITIES ACT (ADA)
A qualified interpreter for the hearing impaired is available upon request at least ten
(10) days in advance of the proposal due date. This service is in compliance with the
Americans with Disabilities Act (ADA). Please call (706) 367-6312 for more
information for the hearing impaired.
11. RFP OPENING
A list of names of firms responding to the RFP may be obtained from Purchasing after
the RFP due date and time stated herein.
12. TAXES.
Selected vendor will be provided with Jackson County's Sales and Use Tax
Certificate of Exemption number upon request.

13. VENDOR INFORMATION
All submissions shall include a completed vendor master form and current W-9.
Vendors whose place of business is other than the State of Georgia may be required
to provide the Purchasing Manager with copies of your state's regulations and/or
laws concerning the application of certain vendor preference requirements to
vendors whose place of business is in the applicable state. Failure to provide this
information will result in the disqualification of the vendor from submitting a
proposal.
14. INSURANCE
Selected vendor will be required to provide proof of liability and workman's
compensation insurance before work can begin on this County project. Workman's
Compensation Insurance should be as required by the State of Georgia. General
Liability should cover $1,000,000 per incident for bodily injury, personal injury,
and property damage and must specifically include the County as an additional
insured. Automobile Liability shall be in the amount of $1,000,000 combined
single limit for bodily injury and property damage. All policies will be endorsed to
provide the County with a 30-day notice of cancellation and/or restrictions.
15. TERMINATION
Federal, State, and other Local government agencies may terminate this Agreement
in the event funds are not appropriated for it in future periods; provided, however,
that funds are also not appropriated for equipment or services that replace those
contracted for under this Agreement. Customer shall be obligated for any future
annual period if Company is not notified in writing at least thirty (30) days prior to
the beginning of the annual period for which non-appropriation is being claimed.
16. ANTI-DISCRIMINATION
During the performance of this contract, the Contractor, its employees, agents and
subcontractors agree as follows:
a) The Contractor shall not discriminate against any employee or applicant for
employment because of race, religion, color, sex, disability or national
origin, except where religion, sex, disability or national origin is a bona fide
occupational qualification reasonably necessary to the normal operation of
the Contractor. The Successful Contractor agrees to post in conspicuous
places, available to employees and applicants for employment, notices
setting forth the provisions of this nondiscrimination clause.
b) The Contractor, in all solicitations or advertisements for employees placed
by or on behalf of the Successful Contractor, shall state that such contractor
is an equal opportunity employer.
c) Notices, advertisements and solicitations placed in accordance with federal
law, rule or regulation shall be deemed sufficient for the purpose of meeting
the requirements of this section.
d) The Contractor shall include the provisions of the foregoing paragraphs of
this section in every subcontract or purchase order so that the provisions
will be binding upon each subcontractor or vendor.

17. ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011
Vendors submitting a response to this RFP must complete the Contractor
Affidavit under O.C.G.A. 13-10-91(b)(1) which is provided with the RFP
package to verify compliance with the Illegal Immigration Reform and
Enforcement Act of 2011.
A. The form must be signed by an authorized officer of the contractor or
their authorized agent.
B. The form must be notarized.
C. The contractor will be required to have all subcontractors and sub-
subcontractors who are engaged to complete physical performance of
services under the final contract executed between the County and the
contractor complete the appropriate subcontractor and sub-
subcontractor affidavits and return them to the County a minimum of
five (5) days prior to any work being accomplished by said
subcontractor or sub-subcontractor. Format for this affidavit can be
provided to the contractor if necessary.
SECTION II - GENERAL CONDITIONS
1. Purpose:
Jackson County Board of Commissioners is issuing this Request for Proposal (RFP) to Access
Control System Companies to provide a system for the Jackson County Jail, located at 555 Stan
Evans Drive, Jefferson, GA 30549.
2. Contract Period:
Any contract resulting from this RFP will commence after an award by the commissioners and
continue in force for one (1) year. The Contract may be extended for four (4) additional one-year
periods for a total service time of five (5) years. After five years, a new solicitation will be required.
Additionally, both parties may terminate the contract without prejudice by providing the other party
a 30 day notice in writing. The sample contract provided with this RFP will be used by the Board of
Commissioners to engage the vendor selected as a result of this RFP process.
3. Project Scope:
Jackson County Board of Commissioners is issuing this Request for Proposal (RFP) to Access
Control System Companies to provide a system for the Jackson County Jail, located at 555 Stan
Evans Drive, Jefferson, GA 30549.

It is the responsibility of the proponent to understand the Request for Proposal (RFP) and to inform
themselves of any and all conditions under which the resulting contract is to be executed.
Questions regarding the Request for Proposal may be submitted in writing no later than 2:00 PM
on May 19, 2026 to provide a timely response to all proposers in the form of an addendum, if
required. Questions should be addressed to Purchasing by email at
bidopportunities@JacksonCountyGov.com The Board of Commissioners will not be held
responsible for verbal responses given to potential proponents.
As part of their proposal, proposers should clearly state assumptions used and may provide
comment on any of the requirements of the RFP and offer any additions, deletions, or
modifications in the scope of services and proposal. Such assumptions and/or comments,
deletions, or modifications should be clearly identified by the proponent in the proposal.
UNDERSTANDING OF CONDITIONS REGARDING SUBMITTALS
Upon submittal of a proposal in response to this RFP, the Proposer acknowledges and consents
to the following conditions relative to the submittal:
* All costs incurred in connection with submitting a Proposal will be borne by the Proposer.
* The Board of Commissioners reserves the right to reject any proposal not meeting the
minimum criteria and requirements set forth in this RFP. The Board of Commissioners
shall have sole discretion in evaluating the intent of the respondent, respondent
qualifications, and the proposed project or services.
* The Board of Commissioners is not bound to accept any proposal deemed contrary to the
best interest of the County.
* The Board of Commissioners is not bound to accept the lowest financial proposal.
* The Board of Commissioners reserves the right, without prior notice, to supplement, or
otherwise modify the RFP at any time.
* When two or more proposals are deemed equal, the Board of Commissioners reserves the
right to make distinctions between the two at their discretion.
* It is the Proposer's responsibility to review and verify the completeness of its proposal.
* The Board of Commissioners may request additional information or more detailed
information from any proponent at any time after the proposal opening.
* All responses become the property of the Board of Commissioners and will not be returned.
* The Board of Commissioners may request proponents to send representatives at the
proponent's cost, to meet with the Board of Commissioners or their designated
representatives as part of the proposal evaluation process.
* The Board of Commissioners may conduct investigations with respect to the qualifications
and experience of any proponent.
* The Board of Commissioners will require the respondent to provide a Performance Bond
in the amount of $1,500,000 prior to the start of the contract. The Performance Bond will
remain in effect for the entire term of the contract and during each renewal.
* The Board of Commissioners may designate another public entity, agency, or consultant
to act on its behalf.
* Proposals will not be considered from any company, firm, person, or party for whom the
Board of Commissioners has an outstanding claim against or a financial dispute relating to
any prior association.

SERVICES BEING SOUGHT
All firms submitting proposals in response to this Request for Proposals (RFP) must demonstrate
comprehensive knowledge of all applicable federal, state, and local laws and regulations
governing jail operations, as outlined herein. The selected firm shall be fully responsible for
obtaining, maintaining, and providing all required licenses, permits, and regulatory approvals
necessary to perform the services described in this RFP.
System Functional Requirements
The proposed system shall be capable of monitoring, controlling, and integrating the following
components:
* Swing Doors (345)
* DPS Monitoring Points (56)
* Gate Control Points (3)
* Sliding Doors (11)
* Intercom Stations (428)
* Paging Zones (33)
* IP Camera Integration via RTSP (130) - County standard: Avigilon
* Panic Alarm Inputs (22)
* Watch Tour Monitoring Points (29)
* Card Readers (25) - County standard: Avigilon
* Lighting Control
* Television (TV) Control
System Components and Infrastructure Requirements
The following components are anticipated to be required as part of the proposed solution.
Equivalent alternatives must be approved by the County prior to submission:
* Workstations: Dell workstations with 27" Dell monitors and APC UPS battery backup,
fully integrated with the County's existing EcoStruxure IT monitoring environment, for
security system operations
* Server Infrastructure: Dell rack-mounted server with APC UPS, fully integrated into the
existing EcoStruxure IT environment, supporting both server and network switching
infrastructure
* Relay Control Modules: Three (3) modules to interface with and control existing relays to
remain in service
* System Exchanges: Fifteen (15) units
* Intercom Master Stations: Thirteen (13) units
* Low Voltage Power Supplies: Ten (10) units
Card Access Control System

* Enclosures: Three (3)
* Card Readers: Twenty-five (25)
* Controller Boards ("Main System Boards"): Three (3)
* Expansion Modules: Nineteen (19)
* Access Control Server: One (1)
Documentation and Deliverables
The selected firm shall provide the following:
* Complete shop drawings
* Equipment layout drawings
* Device termination drawings
* Comprehensive training for County staff and system administrators
* All shipping and freight costs to the project site
PROPOSAL REQUIREMENTS
To assist in the evaluation of proposals resulting from this RFP, it is requested that each proposal
be written in a brief and concise manner. Proposals should be structured as follows:
I. Overview of Firm and Services to be provided
II. Price Proposal Form (provided)
III. Required Information/Financial Responsibility
IV. Previous Experience
V. Additional Information/County Forms
The following information should be described within the proposal in such a fashion as to be easily
identified and extracted for evaluation by the Board of Commissioners. Additional explanations
and information can also be provided in the proposal narrative.
Services To Be Provided. An overall description of the services to be provided to the Board
of Commissioners shall be included in the proposal. The proposal should clearly indicate: (1)
Overall System summary; (2) system components included as well as a listing of equipment to be
used by the respondent to include brand, type, number, etc; - Dell, APC, and Avigilon are existing
county standard equipment and systems. (3) any items NOT included; and (4) any additional terms,
conditions, and charges for termination of contract by either party other than those mentioned
earlier in the RFP.
Required Information. Each respondent to this RFP must furnish the following
information:
1. Full name, complete address, telephone numbers, and primary contact. State if
respondent is a corporation, partnership, sole proprietorship, or individual.