AC Chiller Repair and Maintenance Services SFB

ST. LOUIS LAMBERT INTERNATIONAL AIRPORT
SOLICITATION FOR BID FOR
AC CHILLER REPAIR AND MAINTENANCE SERVICES
BID INFORMATION
Solicitation: AC Chiller Repair and Maintenance Services
The Airport is requesting bids from qualified bidders to
perform the above services.
Pre-Bid Meeting: June 2 and 10 am (Zoom), local time
RSVP to Gin Nelson, gmnelson@flystl.com
Questions Due: On or before June 5, 2026
Bid Due Date: June 24 and 2:00, local time
STL Contact: Gin Nelson
Contracts Compliance Officer
Airport Properties Division
(314) 890-8033
gmnelson@flystl.com
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May 13, 2026
PROSPECTIVE BIDDERS:
Attached is the Solicitation for Bids for AC Chiller Repair and Maintenance Services at St.
Louis Lambert International Airport. Sealed bids will be received at the St. Louis Lambert
International Airport, Airport Properties Division, 10701 Lambert International Drive,
MTN 2501, St. Louis, Missouri 63145 until 2:00 p.m. on June 24, at which time they will be
publicly opened and read. Bids will be opened in the Airport Properties Division Conference
Room located in the lower level of Terminal 1, adjacent to the A Concourse Security Checkpoint
(MTN 2450).
Bids must be submitted on the included APPENDIX "C." Bids, which may be submitted via
electronic email or regular mail service, should be submitted in strict accordance with instructions
given in Appendix A, Section 31 of the SFB. If the bids are mailed via regular mail, one copy must
be presented in a sealed envelope addressed to the Airport Contract Compliance Officer at the
address provided above, with the words "Bid For AC Chiller Repair and Maintenance Services"
clearly written across the left hand face of the envelope.
Any conditioned bid, any bid with erasures, alterations, or alternatives, or any bid not
accompanied by all of the items identified on the enclosed Bidder's Checklist may be
rejected. The City of St. Louis reserves the right to reject any or all bids, to cancel this
Solicitation For Bids, to advertise for new bids, or to do any combination of the above.
A Pre-Bid Meeting will be conducted on June 2, 2026 and 10 am, local time via Zoom. Pre-Bid
Meeting participation is not mandatory, but is highly recommended. Please see Appendix A,
Section 30 of the SFB for more information.
The successful bidder(s) will be determined on the basis of the lowest and best bid submitted on
APPENDIX "C" along with the bidders' ability to comply with Appendix A, Technical
Specifications, and Appendix "B," General Specifications.
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For those individuals needing accommodations or alternative formats as required under the
Americans with Disabilities Act. Please call (314) 426-8094 with questions regarding these
matters. To request language assistance please call (314) 426-8094. Please contact STL three
business days in advance to process your request.
All inquiries regarding this solicitation are to be made in writing on or before June 5, 2026 and
should be addressed to Gin Nelson, Contract Compliance Officer.
Sincerely,
Contract Compliance Officer
Enclosure
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TABLE OF CONTENTS
SECTION PAGE
APPENDIX "A"
1.0 DEFINITIONS 8
2.0 SOLICITATION 11
3.0 QUALIFICATIONS 14
4.0 INVESTIGATION OF CONDITIONS 16
5.0 SCOPE OF WORK 16
6.0 EXTRA WORK 28
7.0 TERM 30
8.0 ADMINISTRATIVE PROCEDURES 30
9.0 RULES AND REGULATIONS 32
10.0 REPAIR OF DAMAGE 33
11.0 PAYMENTS 34
12.0 REPLACEMENT OF PERSONNEL 36
13.0 PROHIBITED ACTS 36
14.0 RIGHT OF REVIEW 37
15.0 GOVERNING LAW AND FORUM SELECTION 37
16.0 WAIVERS OF LIEN 38
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17.0 FACILITIES PROVIDED BY THE AIRPORT 38
18.0 PRECAUTIONARY MEASURES 38
19.0 STORAGE AND STAGING AREA 39
20.0 BADGING 39
21.0 UNIFORMS 42
22.0 PERFORMANCE BOND AND PAYMENT BOND 42
23.0 MISSOURI UNAUTHORIZED ALIENS LAW 43
24.0 GENERAL PROVISIONS 43
25.0 PREVAILING WAGE AND FRINGE BENEFITS 45
26.0 MEDIA INQUIRIES / ADVERTISING 46
27.0 CUSTOMER SERVICE 48
28.0 INSPECTIONS 48
29.0 FAILURE TO PERFORM 49
30.0 PRE-BID MEETING 51
31.0 BID SUBMITTAL 51
APPENDIX "B"
1.0 INSURANCE 53
2.0 INDEMNIFICATION 55
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3.0 CANCELLATION 56
4.0 SUBCONTRACTING AND ASSIGNMENT 57
5.0 NON-DISCRIMINATION IN EMPLOYMENT 59
6.0 RIGHT TO AUDIT CLAUSE 60
7.0 CIVIL RIGHTS GENERAL PROVISIONS 61
8.0 CIVIL RIGHTS AND NON-DISCRIMINATION PROVISIONS 62
9.0 FEDERAL FAIR LABOR STANDARDS ACT PROVISION 65
10.0 OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 65
11.0 SEISMIC SAFETY 66
12.0 DISTRACTED DRIVING 66
13.0 CLEAN AIR AND WATER POLLUTION CONTROL 66
14.0 LIVING WAGE 66
15.0 ANTI-DISCRIMINATION AGAINST ISRAEL ACT 67
APPENDIX "C"
BID FOR AC CHILLER REPAIR AND MAINTENANCE SERVICES 11 pages
ATTACHMENTS AND FORMS
BIDDER'S CHECKLIST 02 pages
ATTACHMENT 1 01 page
Proposal To Bond Form
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ATTACHMENT 2 01 page
Authorized Submission Form
ATTACHMENT 3 01 page
St. Louis Lambert International Airport Subcontractor List
(Airport Only - Construction and Service Contracts)
EXHIBITS
EXHIBIT A 01 page
Missouri Unauthorized Aliens Law Acknowledgement & Acceptance Declaration
EXHIBIT B 01 page
Missouri Unauthorized Aliens Law Affidavit
EXHIBIT C 01 page
Living Wage Acknowledgement & Acceptance Declaration
EXHIBIT D 01 page
Living Wage Adjustment Bulletin
EXHIBIT E 01 page
Anti-Discrimination Against Israel Act Acknowledgement & Acceptance Declaration
EXHIBIT F 01 page
Anti-Discrimination Against Israel Act Affidavit
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APPENDIX "A"
TECHNICAL SPECIFICATIONS
(AC CHILLER REPAIR AND MAINTENANCE SERVICES)
1. DEFINITIONS
The following terms and definitions are used in this solicitation:
"Agreement" means the contract that the City intends to be awarded to the Successful
Bidder under this SFB and executed between the City of St. Louis and the Bidder for AC
Chiller Repair and Maintenance Services.
"Airport" means the property owned by The City at St. Louis Lambert International
Airport.
"Airport Representative" means the Airport Assistant Director of Landside Operations
or their authorized or designated representative.
"Airport Rules and Regulations" means those lawful and not unjustly discriminatory
rules and regulations, including ordinance and operating directives, promulgated by the
Director, the Airport Commission, or the City from time to time for the orderly
administration or operation of the Airport.
"Bid" means the Bid as defined in Appendix A, Section 2.A "Solicitation" of this SFB.
"Bidder" means a person or entity submitting a Bid under this SFB as more fully
described in Appendix A, Section 2.B "Solicitation" of this SFB.
"City" means The City of St. Louis, owner and operator of St. Louis Lambert
International Airport.
"Commencement Date" means the date the term of the Agreement begins, which is
November 1, 2026 as provided for in Appendix A, Section 7 "Term".
"Consumables" means all items which are consumed in the execution of the work
without being directly incorporated in the work.
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"Contractor" means the Successful Bidder.
"Contract Year" means a consecutive twelve (12) calendar month period beginning on
the Commencement Date and each twelve (12) consecutive calendar month period
thereafter during the term of the Agreement.
"days" means consecutive calendar days unless otherwise expressly stated.
"Director" means the Director of Airports of the City of St. Louis or their authorized
representatives or designated representative.
"Expiration Date" means the date the term of the Agreement ends, which is October 31,
2029 as provided for in Appendix A, Section 7 "Term".
"Extras" means additional service work or modifications, additions, or extras ordered in
writing by the Director, as more fully described in Appendix A, Section 6 "Extra Work."
"Holiday" means New Year's Day, Memorial Day, Juneteenth, Independence Day, Labor
Day, Veterans Day, Thanksgiving Day, and Christmas Day.
"Normal Hours" means those hours worked between the hours of 6:00 a.m. to 5:00 p.m.
Central Time Zone, Monday through Friday, excluding Holidays.
"Ordinance(s)" Unless otherwise specified, means the ordinances codified as the
Revised Code of the City of Saint Louis, 2020, Annotated. It is the responsibility of the
Bidder to take notice of all City Ordinances, including any amendments that may arise
from time to time. Information on copies of ordinances can be found at: stlouis-
mo.gov/government/city-laws/ordinances/non-digitized-ordinances.cfm
"Outside Normal Hours" means those hours worked between the hours of 5:00 p.m. and
6:00 a.m. Central Time Zone Monday through Friday, and all-day Saturday, Sunday and
Holidays.
"Provision" means the terms, covenants, conditions, warranties, or provisions of the
Agreement.
"Quarterly" means occurring once every three (3) months.
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"Rules and Regulations" mean those lawful and not unjustly discriminatory rules,
regulations, resolutions, plans, operating directives, the Airport Certification Manual, and
directives promulgated or established by the Airport Authority, the Airport Commission,
the Director, or the City, as amended. for the lawful and orderly administration or
operation of the City and Airport.
"Semi-Annual" means occurring once every six (6) months.
"Solicitation For Bid" or "SFB" means this request for bids.
"Successful Bidder" means a responsive and qualified Bidder submitting the lowest and
best bid in accordance with the Provisions of this SFB.
"Weekly" means occurring once a week.
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