ABIA Consolidated Maintenance Facility Emergency Power

CITY OF AUSTIN
PROJECT MANUAL
Contract Documents and Technical Specifications
VOLUME 1 of 1
Austin-Bergstrom International Airport
Consolidated Maintenance Facility Emergency Power
AUS PROJECT NO.: 13189.011
C.I.P. PROJECT NUMBER: 13189.011
IFB NUMBER: CLMC1158
CITY OF AUSTIN
Department of Aviation
10100 GOLF COURSE ROAD, AUSTIN, TX 78719
It is the policy of the City of Austin to involve certified Minority Owned Business
Enterprises (MBEs) and Woman Owned Business Enterprises (WBEs) in city
contracting. MBE and WBE goals for this solicitation are contained in Volume 2,
M/WBE Procurement Packet.

Bidding Requirements, Contract Forms and Conditions of the Contract
Table of Contents
Document Revision Document
Number Date Name
VOLUME 1
02/27/2026 Table of Contents
BIDDING REQUIREMENTS, CONTRACT FORMS, & CONDITIONS OF THE CONTRACT
00020 09/21/2023 Invitation for Bids
00100 09/21/2023 Instruction to Bidders
00300L 09/01/2021 Lump Sum Bid Form
04/03/2020 Total Bid Form
00400 10/10/2022 Statement of Bidder's Experience
00405 03/30/2018 Certification of Non-Suspension or Debarment
00410 01/12/2026 Statement of Bidder's Safety Experience
00425A 08/12/2019 Insurance Cost Form
00440 09/01/2025 Prohibited Activities
00450 09/21/2023 MBE/WBE No Goals Form
00500 02/04/2020 Agreement (SAMPLE)
00610 02/04/2020 Performance Bond
00620 02/04/2020 Payment Bond
00630 10/22/2019 Nondiscrimination Certificate
00631 03/30/2018 Title VI Assurances Appendix A
00632 03/30/2018 Title VI Assurances Appendix E
00650 06/08/2018 Certificate of Insurance
00670 01/11/2019 Sales Tax Exemption Certificate
00680 03/30/2018 Non-Use of Asbestos Affidavit (Prior to Construction)
00681 03/30/2018 Non-Use of Asbestos Affidavit (After Construction)
00700 10/03/2025 General Conditions
00810 02/28/2023 Supplemental General Conditions
00820 05/06/2022 Modifications to Bidding Requirements and Contract Forms
00830 10/01/2025 Wage Rates and Payroll Reporting
00830BC 01/12/2026 Wage Rates Building Construction
00830WT 10/01/2023 Wage Rates and Payroll Reporting
00840 05/30/2025 Construction Training Program Requirements
Rev. 02/27/2026 Table of Contents Page 1 of 3

Bidding Requirements, Contract Forms and Conditions of the Contract
Table of Contents
SPECIFICATIONS
Division 1 - General Requirements
01010 08/28/2020 Summary of Work
01041 08/09/2024 Coordination Requirements for Airport Construction Work
01050 10/19/2015 Grades Lines & Levels
01095 07/21/2003 Reference Standards and Definitions
01145A 08/09/2024 Hot Work
01145B 08/09/2024 Fire Alarm / Sprinkler System Impairment
01200 05/06/2022 Project Meetings
01297 08/09/2024 Schedule of Values
01300 05/06/2022 Submittals
01310 08/09/2024 Schedules and Reports
01311 08/09/2024 Project Management and Coordination
01320 08/09/2024 Construction Progress Documentation
01351 08/09/2024 Alteration Project Procedures
01353 04/29/2020 Construction Equipment Emissions Reduction Plan
01380 04/14/2023 Construction Photography & Videos
01400 08/09/2024 Quality Requirements
01500 05/09/2025 Temporary Facilities
01505 08/12/2019 Construction and Demolition Waste Management
01550 08/09/2012 Public Safety and Convenience
01555 08/09/2024 Airport Construction Security Requirements
01600 08/09/2024 Product Requirements
01631 08/09/2024 Product Substitutions
01650 08/09/2024 Facility Startup/Commissioning
01700 08/09/2024 Contract Closeout
01710 08/09/2024 Final Cleaning
01730 08/09/2024 Operation and Maintenance Data
01731 08/09/2024 Execution
01783 08/09/2024 Project Record Documents
01790 08/09/2024 Demonstration and Training
01900 03/12/2012 Prohibition of Asbestos Containing Materials
Statement of Non-Inclusion of Asbestos Containing Material (E/A Prior to
01900A 06/05/2006
design
Statement of Non-Inclusion of Asbestos Containing Material (E/A After
01900B 06/05/2006
Design
02/04/2026
Rev. 02/27/2026 Table of Contents Page 2 of 3

Bidding Requirements, Contract Forms and Conditions of the Contract
Table of Contents
City Standard Technical Specifications
City of Austin Standard Specifications, Series 00100 through 16000, adopted April 6, 1986, as
amended.
Available from: Telephone: 1-800-262-2633
Municode
Email: info@municode.com
1700 Capital Circle SW
Tallahassee, FL 32310 Web: https://library.municode.com/tx/austin
To the extent that any technical specification in this manual has subsidiary technical
specifications or references another technical specification, these specifications are also
included at the Municode resource link.
Special Provisions to City Standard Technical Specifications
Special Specifications
26 05 00 02/04/2026 Common Work Results for Electrical
26 05 05 02/04/2026 Selective Electrical Demolition
26 05 19 02/04/2026 Low-Voltage Electrical Power Conductors and Cables
26 05 26 02/04/2026 Grounding and Bonding for Electrical Systems
26 05 29 02/04/2026 Hangers and Supports for Electrical Systems
26 05 33 02/04/2026 Raceways and Boxes for Electrical Systems
26 05 43 02/04/2026 Underground Ducts and Raceways for Electrical Systems
26 05 44 02/04/2026 Sleeves and Sleeve Seals for Electrical Raceways and Cabling
26 05 53 02/04/2026 Identification for Electrical Systems
26 36 23 02/04/2026 Automatic Transfer Switches
VOL. # of # 08/2019 MBE/PWRBOE GPrRoEcuSrSe mPRenINt PTrogram Package
ELEASED UNDER THE AUTHORITY OF:
SHARON S. BICKFORD, P.E.
TEXAS REGISTRATION No: 77390
DATE: 1/14/2026
NOT INTENDED FOR BIDDING, PERMIT,
OR CONSTRUCTION PURPOSES)
02/04/2026
Encotech Engineering Consultants, Inc.
TBPE Firm No: F1141
Rev. 02/27/2026 Table of Contents Page 3 of 3

Bidding Requirements, Contract Forms and Conditions of the Contract
INVITATION FOR BIDS
Section 00020
1. OVERVIEW AND PROJECT INFORMATION
Following is a summary of information for this Project. Bidder is cautioned to refer to other sections of
the Project Manual, Drawings and Addenda (Bid Documents) for further details.
The City of Austin, hereafter called OWNER, is requesting Bids for furnishing all labor, materials,
equipment, supervision, and incidentals, and for performing all Work required for the following:
Project: Consolidated Maintenance Facility Emergency Power
Located at: 10100 Golf Course Road, Austin, TX 78719
CIP ID No.: 13189.011
Solicitation No.: CLMC1158
The Work consists of upgrades to the emergency electrical distribution system at the multi-building
facility located at 10100 Golf Course Road, Austin, TX. The project will move selected loads from
"normal" power to the emergency power distribution system that is backed up by an existing natural gas
generator. Buildings which will be modified include Headquarters, Trades, Motorpool, Warehouse, Fuel
Island and some EV chargers.
2. BID DOCUMENTS
Bid Documents are obtained through the City's Vendor Connection website, log on
https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitations.cfm. A complete
set of Bid Documents, including all sections of the Project Manual and Drawings, are included in the
attachments section of each solicitation.
All addenda and answers to Bidders' questions will also be posted in the attachments section for each
solicitation on the City's Vendor Connection website.
3. SUBMISSION OF BIDS
Bids must be submitted electronically via Austin Finance Online eResponse (see eResponse Instructions).
Disclaimer: The result of the bid opening does not become final until all bids are verified, and the bid tab
is certified. The pencil bid tab and certified bid tab will be posted in Austin Finance Online at the
following link:
https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitations.cfm
ALL BIDS AND COMPLIANCE PLANS ARE DUE PRIOR TO (Austin time) 2:00 PM ON May 6, 2026.
BIDS WILL BE OPENED AT (Austin time) 3:00 PM ON May 6, 2026.
ALL BIDS AND COMPLIANCE PLANS NOT RECEIVED PRIOR TO THE DATE AND TIME SET FORTH ABOVE
WILL NOT BE ACCEPTED FOR CONSIDERATION. The time of record is the time received in Austin Finance
Online.
Rev. Date 09/21/2023 Invitation for Bids / 00020 Page 1 of 4

Bidding Requirements, Contract Forms and Conditions of the Contract
4. VENDOR REGISTRATION AND NON-DISCRIMINATION
To create, edit, or submit an eResponse Bid, you must be logged in to your vendor account as the
primary contact. You are eligible to submit an eResponse Bid after creating a user account and
providing the business information of your organization. All CONTRACTORS must be registered to do
business with OWNER prior to the Contract Award. All Subcontractors must be registered with the
OWNER prior to execution of a contract. Prime Contractors are responsible for ensuring that their
Subcontractors are registered as vendors with the City of Austin. Registration can be done through the
OWNER's on-line Vendor Registration system. Log onto and follow directions:
https://financeonline.austintexas.gov/afo/account_services/account/login.cfm
The City of Austin, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will
affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
5. MBE/WBE PROCUREMENT PROGRAM
All City procurements are subject to the City's Minority-Owned and Women-Owned Business Enterprise
Procurement Program found at Chapter 2-9-A of the City Code, as amended. The Program provides
Minority-Owned and Women-Owned Business Enterprises (MBEs/WBEs) or Disadvantaged Business
Enterprises (DBEs) full opportunity to participate in all City contracts. Goals for MBE/WBE or DBE
participation are stated for each solicitation. Information on achieving the goals or documenting good
faith efforts to achieve the goals are contained in the MBE/WBE Procurement Program Package or DBE
Procurement Program Package attached to the solicitation. When goals are established, Bidders are
required to complete and return the MBE/WBE or DBE Compliance Plan with their Bid. If a Compliance
Plan is not submitted prior to the date and time set forth in the solicitation, the Bid will not be accepted
for consideration. (See Section 00820 for MBE/WBE requirements on "no goal" solicitations.)
6. BID GUARANTY
All Bids shall be accompanied by an acceptable Bid guaranty in an amount of not less than five percent
(5%) of the total Bid, as specified in Section 00100, Instructions to Bidders.
7. BONDS AND INSURANCE
Performance and payment bonds when required shall be executed on forms furnished by OWNER. Each
bond shall be issued in an amount of one hundred percent (100%) of the Contract Amount by a solvent
corporate surety company authorized to do business in the State of Texas, and shall meet any other
requirements established by law or by OWNER pursuant to applicable law.
Minimum insurance requirements are specified in Section 00810, Supplemental General Conditions.
8. WAGE COMPLIANCE
Rev. Date 09/21/2023 Invitation for Bids / 00020 Page 2 of 4

Bidding Requirements, Contract Forms and Conditions of the Contract
Minimum wage rates have been established and are specified in Section 00830, Wage Rates and Payroll
Reporting.
9. CONTRACT TIME
Contract Time is of the essence and all Work shall be substantially completed within three hundred sixty
five (365) Calendar Days after date specified in the Notice to Proceed, in accordance with the Bid Form,
Section 00300L.
Final completion shall be achieved within thirty (30) Calendar Days after substantial completion.
Liquidated damages are one thousand five hundred ten dollars ($1510) per Calendar Day for failure to
substantially complete the work and five hundred dollars ($500) per Calendar Day for failure to achieve
final completion within thirty (30) Calendar Days after substantial completion, in accordance with the
Bid Form, Section 00300L.
10. OWNER'S RIGHTS
OWNER reserves the right to reject any or all Bids and to waive any minor informality in any Bid or
solicitation procedure (a minor informality is one that does not affect the competitiveness of the Bid).
11. PRE-BID CONFERENCE
A mandatory Pre-Bid Conference will be held on April 08, 2026, at 10:00 AM (Austin time), 10100 Golf
Course Road, Austin, Texas.
Attendance is mandatory. Bidders must attend any mandatory Pre-Bid Conference and are
encouraged to attend any non-mandatory Pre-Bid Conference to ensure their understanding of
OWNER's bidding and contracting requirements, particularly MBE/WBE or DBE Procurement Program
requirements. If the Pre-Bid Conference is mandatory the Bidder must arrive and sign-in within
fifteen (15) minutes of the scheduled start time of the meeting, otherwise the Bidder will not be
allowed to submit a Bid for the project.
A mandatory Pre-Bid Conference will be held on April 08, 2026, at 10:00 AM (Austin time), via webinar
and teleconference for those unable to attend in person. Bidders may participate in the virtual pre-bid
conference by clicking this link: Pre-Bid Meeting CLMC1158 - CMF Consolidated Maintenance Facility
Emergency Power | Meeting-Join | Microsoft Teams or by calling (512) 831-7858 United States, Austin
(Toll), Conference ID: 523 615 060# For those calling in, please send an email to
Jermaine.Anderson@austintexas.gov with the subject line Solicitation #: CLMC1158, indicate in the
body of the email your name, the firm you are representing, your contact information and whether you
are a prime firm or subcontractor. Please send this by 5:00 pm on the day of the virtual pre-bid
meeting.
A mandatory Site-Visit will be held on April 08, 2026, following the Pre-Bid Conference at 10100 Golf
Course Rd., Austin, Texas. The Site-Visit will not have an option for virtual attendance, only in-person
attendees can view the site.
Attendance is mandatory. Bidders must attend any mandatory Site-Visit and are encouraged to attend
any non-mandatory Site-Visit. Bidder must arrive and sign-in within fifteen (15) minutes of the
Rev. Date 09/21/2023 Invitation for Bids / 00020 Page 3 of 4

Bidding Requirements, Contract Forms and Conditions of the Contract
scheduled start time of the Pre-Bid Conference Meeting, otherwise the Bidder will not be allowed to
submit a Bid for the project.
12. ANTI-LOBBYING AND PROCUREMENT
On June 14, 2018, the Austin City Council adopted Ordinance No. 20180614-056 replacing Chapter 2.7,
Article 6 of the City Code relating to Anti-Lobbying and Procurement. The policy defined in this Code
applies to Solicitations for goods and/or services requiring City Council approval under City Charter
Article VII, Section 15 (Purchase Procedures). The City requires Offerors submitting Offers on this
Solicitation to certify that the Offeror has not in any way directly or indirectly had communication
restricted in the ordinance section 2-7-104 during the No-Lobbying Period as defined in the Ordinance.
The text of the City Ordinance is posted on the Internet at:
https://assets.austintexas.gov/purchase/downloads/New_ALO_Ordinance_No_20180614-056.pdf
13. AUTHORIZED CONTACT PERSONS
The persons listed below may be contacted for information regarding the Invitation for Bid.
PROJECT MANAGER: Patrick Bissett, phone: 512-530-2488, email: Patrick.Bissett@FlyAustin.com
PROCUREMENT CONTACT: Jermaine Anderson, phone: 512-974-7096, email:
jermaine.anderson@austintexas.gov
SMALL & MINORITY BUSINESS RESOURCES DEPARTMENT CONTACT: Veronica Hawkins, phone: 512-974-
9113, email: Veronica.Hawkins@austintexas.gov
END
Rev. Date 09/21/2023 Invitation for Bids / 00020 Page 4 of 4

Bidding Requirements, Contract Forms and Conditions of the Contract
INSTRUCTIONS TO BIDDERS
Section 00100
1. PREPARATION OF BID
1.1 Bid Documents. Each Bidder must prepare its Bid on forms furnished by OWNER or
as otherwise specified or permitted. Blank spaces for each item in Bid form must be filled.
Bidder must submit a price for each item in Bid. In case of conflict between unit prices and
extensions, unit prices shall govern. The Bid must be executed in the complete and correct
legal name of individual, partnership, firm, corporation or other legal entity constituting the
Bidder.
1.2 Vendor Registration. To create, edit, or submit an eResponse Bid, you must be
logged in to your vendor account as the primary contact. You are eligible to submit an
eResponse Bid after creating a user account and providing the business information of your
organization. All CONTRACTORS must be registered to do business with OWNER prior to
Contract Award. All Subcontractors must be registered with the OWNER prior to execution
of a contract. Prime Contractors are responsible for ensuring that their Subcontractors
are registered as vendors with the City of Austin. Registration can be done through the
OWNER's on-line Vendor Registration system. Log onto
https://financeonline.austintexas.gov/afo/afo_content.cfm?s=17 and follow the directions.
1.3 Pre-Bid Conference. Unless otherwise notified, Bidders must attend the Pre-Bid
Conference to ensure their understanding of OWNER's bidding and contracting
requirements, particularly MBE/WBE Procurement Program requirements.
1.4 Sales Tax Exemption. The Owner is a tax-exempt organization as defined by Chapter
11 of the Property Tax Code of Texas. Bid prices shall not include sales tax on materials,
supplies, or equipment that are incorporated into the real property interest of the OWNER
or are otherwise completely used and consumed in the performance of the Contract. OWNER
will furnish CONTRACTOR with a Sales Tax Exemption Certificate to be issued to Suppliers in
lieu of the tax.
1.5 Minimum Wages. Workers on Project shall be paid not less than wage rates, including
fringe benefits, as published by the Department of Labor (DOL) for Building Construction and
Heavy and Highway Trades "AS APPLICABLE" and/or the minimum wage required by City of
Austin Ordinance No. 20160324-015, whichever is higher. The Total Minimum Wage required
can be met using any combination of cash and non-cash qualified fringe benefits provided the
cash component meets or exceeds the minimum wage required.
1.6 Addenda. Bidder shall be knowledgeable of all Addenda issued and shall
acknowledge all Addenda in spaces provided on Bid form. Further information regarding the
Bid documents and the Project may be obtained from the Project Manager listed at the end
of Section 00020, Invitation for Bids.
1.7 Required Items. Bids must include all specified items in this section and be
submitted in accordance with paragraph No. 7 below. Any additional requirement to the bid
submittal is specified in Section 00820. Any corrections to a Bid shall be initialed by the
person signing the Bid.
1.8 Professional Services. Bidders must secure any required professional services
that are defined as professional services under the Professional Services Procurement Act,
Chapter 2254 of the Texas Government Code (for example: registered professional land
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Bidding Requirements, Contract Forms and Conditions of the Contract
surveyors and professional engineers) using the qualifications based selection process
prescribed by that chapter. (Note: It is a violation of State Law to solicit Bids for professional
services.)
1.9 Further Information. Prospective Bidders desiring further information or
interpretation of Project Manual or Drawings must make a written request for such information
to OWNER addressed to the Authorized Contact Person listed in Section 00020 no later than
seven (7) Working Days before Bid opening. Interpretation of Project Manual or Drawings
will be made by Addendum only and obtained through the City's Vendor Connection website.
Log on to:
https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitations.cfm.
Any verbal communications will not be binding on the OWNER.
1.10 Anti-Lobbying and Procurement. Article 6, Chapter 2-7, City Code, repealed and
replaced effective on June 25, 2018, prohibits lobbying activities or representations by Offerors
during the No Lobbying Period as defined in the Ordinance.
1.10.1. FINDINGS; PURPOSE.
(A) The council finds that persons who enter a competitive process for a city
contract voluntarily agree to abide by the terms of the competitive process,
including the provisions of this article.
(B) The council finds that it is in the City's interest:
(i) to provide the most fair, equitable, and competitive process
possible for selection among potential vendors in order to acquire the
best and most competitive goods and services; and
(ii) to further compliance with State law procurement requirements.
(C) The council intends that:
(i) each response is considered on the same basis as all others; and
(ii) respondents have equal access to information regarding a
solicitation, and the same opportunity to present information regarding
the solicitation for consideration by the City.
1.10.2. APPLICABILITY.
(A) This article applies to all solicitations except:
(i) City social service funding;
(ii) City cultural arts funding;
(iii) federal, state or City block grant funding;
(iv) the sale or rental of real property;
(v) interlocal contracts or agreements; and
(vi) solicitations specifically exempted from this article by council.
(B) Absent an affirmative determination by the council, the purchasing officer
has the discretion to apply this article to any other competitive process.
(C) City Code Section 1-1-99 (Offenses; General Penalty) does not apply to
this article.
1.10.3. DEFINITIONS.
In this article:
(A) AGENT means a person authorized by a respondent to act for or in place
of the respondent in order to communicate on behalf of that respondent.
Each of the following is presumed to be an agent:
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