Abatement of Dilapidated Lakebed Structures

LAKE COUNTY WATERSHED PROTECTION DISTRICT
REQUEST FOR PROPOSALS
Abatement of Dilapidated Lakebed
Structures
COUNTY OF LAKE
RFP No. 261883
Issued: May 14, 2026
Submission Deadline:
June 5, 2026 at 4:00 P.M.
By: Katrina Ward, Water Resources Technician

Abatement of Dilapidated Lakebed Structures #01
Katrina Ward
Water Resources Technician
1. INTRODUCTION ................................................................................................................... 3
2. SCOPE OF SERVICES ............................................................................................................ 3
3. COMPENSATION ................................................................................................................. 5
4. PROPOSAL CONTENT ....................................................................................................................... 5
5. PROPOSAL SUBMITTAL ............................................................................................................. 6
6. PROPOSAL EVALUATION AND AWARD .................................................................................... 7
7. PROTEST PROCEDURES ............................................................................................................. 8
8. GENERAL TERMS AND CONDITIONS ......................................................................................... 8
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1. INTRODUCTION. The County of Lake is inviting sealed proposals from qualified contractors for
the abatement and removal of dilapidated lakebed structures along the shoreline of Clear Lake. The
project includes two sites located along Highway 20 in Clearlake Oaks.
The County, acting as the trustee of the submerged lands of Clear Lake, administers these areas in
accordance with the Lake County Code of Ordinances, Chapter 23, Shoreline Ordinance. All
structures located within public trust lands are required to be maintained in safe and proper
conditions and must support public trust purposes, including navigation, recreation, water quality,
and environmental protection.
The County has identified certain structures that are not in compliance with these requirements.
Property owners have failed to adequately maintain, repair, or remove these structures. As a result,
the County intends to abate these conditions through the removal of noncompliant structures and
restoration of the project sites.
Proposals should be submitted in accordance with the requirements of this solicitation, which are
contained herein.
2. SCOPE OF SERVICE.
Quantities of Work: The County has identified two dilapidated lakebed structures as being
potential navigation hazards and/or public safety risks. The Contractor will abate by removal those
identified structures and properly remove and dispose of materials.
Work Area: Projects areas are limited to the lands within Clear Lake from the ordinary highwater
mark (OHWM, also referred to as 7.79 feet Rumsey) and lakeward, or to areas immediately
adjacent to the OHWM.
Locations of Work: Locations of sites identified for abatement:
Site ID APN Site Address Coordinates
(Long/Lat)
V2024-09 035-093-01 12111 E STATE HWY 20, -122.68316
CLEARLAKE OAKS 39.02050
V2025-04 035-103-01 12327 E STATE HWY 20, -122.67825
CLEARLAKE OAKS 39.01939
Descriptions of Sites: Descriptions of site structures are provided below. Note that descriptions of
structures and/or parts may not be inclusive of site conditions. All dimensions provided are
estimates.
Site ID Description of Structure
V2024-09 Remnants of a 4x25 ft pier, 10x10 ft deck, and unattached pilings (8)
V2025-04 Approximately 6 unattached pilings and debris
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Maps of Sites:
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Photos of Site V2024-09:
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3. PROPOSAL CONTENT.
3.1 Proposal Compliance: In order to enable direct comparison of competing responses, you must
submit your Proposal in conformity to the requirements stated herein. Failure to adhere to all
requirements may result in your Proposal being disqualified as non-responsive.
3.2 Proposal. Please assemble your Proposal in the following order.
A. Cover Letter. A standard business letter must be included which represents your
agreement to supply the requested goods and/or services detailed in the RFP.
B. Company Profile. Provide a brief history of your company, a general description of your
services and qualifications, and an executive summary of your response. Content should be
no more than two pages.
C. Work Plan. Provide your specific proposal to address the Scope of Work outlined in
Section 2 above. At the very least, this should describe in detail how the service shall be
provided and include a description of major tasks, subtasks, and a proposed timeline for
completion.
E. Cost Proposal.
All prices submitted are non-binding at this stage of the procurement process and are
subject to negotiation.
4. PROPOSAL SUBMITTAL. Proposals submitted must meet the following criteria to be acceptable
for consideration regarding this project:
4.1 In order to be considered, responses may be submitted either on paper or electronically through
the County Purchasing Agent. Hard copy responses submitted must include one (1) original and five
(5) unbound copies of the proposal. Electronic submissions must be in either Microsoft word or PDF
format, and sent to LakeCountyPurchasingAgent@lakecountyca.gov. Proposals whether submitted
electronically or via hard copy must be received no later than Friday, June 5, 2026, by 4:00 p.m., and
addressed to:
RFP No. 261883 for Request for Proposals for Abatement of Dilapidated Lakebed Structures #01
CONFIDENTIAL
Department Name
Attn:
255 N. Forbes Street
Lakeport, CA 95453
Normal business hours are Monday through Friday 8:00 am to 5:00 pm. Staff can be reached at
(707) 263-2344.
Proposals may be mailed through the United States Postal Service or any other courier service and
they may be delivered in person to the above office. Faxed or emailed proposals will NOT be
accepted.
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4.2 In order to receive addenda and information regarding this RFP, proposer must register online
at: Bid Postings * Lake County, CA * CivicEngage (lakecountyca.gov). Proposers are
cautioned to read the scope of services and proposal contents herein and be sure to respond to all
items listed in these sections.
4.3 Proposals received incomplete or late, for any reason, shall not be accepted.
4.4 All Questions regarding this Request for Proposals may be submitted in writing at any time prior
to Thursday, May 28, 2026, 4:00 p.m. to Purchasing Agent Stephen Carter at:
LakeCountyPurchasingAgent@lakecountyca.gov. Only written questions will be accepted.
Questions will be answered by Tuesday, June 2, 2026, 4:00 p.m. and uploaded as an addendum to
the website listed in the above paragraph.
Proposers may contact only the individual identified above and are specifically directed not to
contact other County personnel for meetings, conferences, or other technical discussions related to
this RFP. No questions will be answered by other County staff.
4.5 All proposals submitted in response to this RFP will become the property of the County and will
not be returned. The County reserves the right to make use of any information or ideas contained
in the proposals. The proposal itself shall not constitute a contract, but will, if accepted, be
incorporated into the contract between the County and the selected proposer.
Please note: The successful Proposer shall be expected to fully meet all representations made in its
proposal, including demonstration of project understanding, work plan, project schedule, project
team, and cost proposal.
5. PROPOSAL EVALUATION AND AWARD. The County is using the competitive proposal process,
wherein the experience and responsiveness of each submitted proposal is evaluated as it relates
to the Scope of Services. Administrative staff will evaluate the proposals as described below.
5.1 Proposals shall be opened and checked to ensure that each complies with the requirements
of the RFP. The absence of required information may render the proposal non-responsive and
may be cause for rejection.
5.2 All proposals will be evaluated to determine whether they meet all the requirements of the
RFP.
5.3 A Consultant Selection Board maybe convened to review, discuss and rank the proposals,
using the following criteria:
A. Criteria
1. Ability to meet the requirements of the Scope of Services.
2. Candidate's specialized experience and technical competence as applicable to the services
required. Resumes must be furnished for the key team members.
3. Candidate's past record of performance, including control of costs, quality of work, completion in
a timely manner.
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4. Candidate's capacity and ability to perform the work in a timely fashion. The proposed work plan
should be included.
5. Candidate's familiarity with the types of problems applicable to the project.
5.4 Prior to final selection, a short list of qualified and responsive Consultants may be requested
to participate in an interview. The purpose of the interview will be to provide an opportunity for
each Consultant to present their qualifications and proposals in person and/or to answer any
questions that County staff may have regarding the Consultant's submittals. If interviews are to
be held, the time and place of the interview will be arranged after the short list is completed.
Typically a minimum of three (3) proposals will be selected for the Short List; however, the County
may, at its option, choose to interview more or less than three (3) qualified Consultants or select
consultants based solely on evaluating written proposals.
5.5 If an agreement cannot be reached with the top ranked Consultant(s), the County will then
contact the next highest ranked firm and attempt to negotiate a contract scope of work and fee.
This process will be continued until a contract scope of work and fee is successfully negotiated,
or until the County determines to cease negotiations with any firm.
5.6 County reserves the right to select multiple contractors.
5.7 The County of Lake is an Equal Opportunity/Affirmative Action Employer and the successful
Consultant(s) will be required to comply with the provisions of Federal Executive Order 11246
and applicable state and federal laws. Consultants should be familiar with the Employers'
Practical Guide to Reasonable Accommodations under the Americans with Disabilities Act as
published by the Job Accommodation Network, a service of the U.S. Department of Labor's Office
of Disability Employment Policy.
6. PROTEST PROCEDURE. The County of Lake will follow the Appeal Procedure in their
Consultant Selection Policy as follows:
6.1 Appeal Procedure:
Any party with a direct financial interest who is aggrieved by any alleged material irregularity in
connection with the intended RFP award, may file a protest with the Purchasing Agent or
Assistant Purchasing Agent, where such protest is based on alleged violations of Federal, State,
or local law or ordinance, or alleged material irregularity in either the County's RFP invitation or
in the proposal to which an award is intended. Generally, non-material irregularities in a RFP
response are those that substantially conform to the RFP requirements and do not affect the RFP
price, time or conditions in such a way as to affect the amount of the RFP or provide a competitive
advantage or benefit not allowed to other bidders. Material irregularities in a RFP invitation
provide a competitive advantage or benefit to one (1) bidder that is not enjoyed by other bidders.
The Purchasing Agent or Assistant Purchasing Agent may determine whether an alleged
irregularity exists and whether it is material or non-material and shall have the authority to waive
non-material irregularities. A RFP protest must:
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(a)Be written,
(b)State the specific alleged violation of law or alleged material irregularity,
(c)Request a determination of the appeal,
(d)Provide a telephone number and email address at which the appellant can be contacted,
(e)Be filed no later than seven (7) days after the date of the Notice of Intent to Award Letter
and/or formal Bid Opening (holidays excepted). Any protest filed after this time will not be
considered.
6.2 The party filing the appeal ("appellant") must concurrently transmit a copy of all appeal
documents and any attachments to all other parties with a direct financial interest which may be
adversely affected by the determination of the appeal.
6.3 Within seventy-two (72) hours of receipt of appeal, the Purchasing Agent or Assistant
Purchasing Agent shall provide written notification to the appellant of the determination. A
determination under this procedure shall be final except that the Purchasing Agent's decision
may be appealed to the County Administrative Officer in writing within forty-eight (48) hours
from the Purchasing Agent's or Assistant Purchasing Agent's notification to appellant.
7. GENERAL TERMS AND CONDITIONS. By your submission of a proposal, you agree to be bound
by the following conditions:
7.1 To the fullest extent allowed by law, RFP's will not be public record until discussion and
negotiations with Respondent have been completed, as such premature disclosure would
jeopardized the County's and the Respondents negotiating interests. If any proposal contains trade
secrets or other information that is confidential or proprietary by law, Respondent shall label all such
pages with a stamped annotation such as: "CONFIDENTIAL-PROPRIETARY TRADE SECRETS, DO NOT
DISCLOSE", and further, provide written notification to the County of its request to keep said
information confidential. A Respondent's request for confidentiality must be made in writing and
enclosed in the envelope containing the proposal. The proprietary or confidential data must be
readily separable from the proposal in order to facilitate eventual public inspection of the non-
confidential portion of the proposal.
7.2 The County reserves the right to cancel this RFP at any time, even after opening of proposals.
7.3 County is not liable for any costs incurred by Proposer in the preparation, presentation or in any
other aspect of the Proposal.
7.4 Disposition of Proposal(s) and Contract Award:
A. All proposals shall become the property of Lake County.
B. Failure to furnish all information requested in this RFP or to follow the proposal format
may disqualify a proposal.
C. County reserves the right to accept or reject all or any part of any proposal, waive
immaterial defects, informalities, irregularities, negotiate with all qualified Respondents,
and award the contract to the firm or individuals, who, in the sole judgment of the County,
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best serves the interests of the County. The County may terminate negotiations if, in its
opinion, they are unsuccessful and begin negotiations with other respondents.
D. A response to this RFP is an offer to contract with the County based upon the terms,
conditions, scope of work and/or specifications contained herein. County shall have no
contractual or other obligation to a Respondent under any successfully negotiated contract
until the contract has been approved and signed by both parties. The contents of the
proposal submitted by the successful Respondent and this RFP will become part of any
contract awarded.
E. Issuance of this RFP in no way constitutes a commitment by the County to procure or
contract for the articles of goods or services solicited.
F. Proposers may be required before the award of any contract to show, to the complete
satisfaction of the County, the necessary facilities, ability, and financial resources to provide
the services specified in a satisfactory manner.
7.5 Respondent shall indemnify and defend County and its officers, employees, and agents against
and hold them harmless from any and all claims, losses, damages, and liability for damages, including
attorney's fees and other costs of defense incurred by County, whether for damage to or loss of
property, or injury to or death of person, including properties of County and injury to or death of
County officials, employees or agents, arising out of, or connected with the use of any copyrighted
or uncopyrighted composition, secret process, patented or unpatented invention, articles or
appliances furnished or used under this Request and any subsequent Contract, unless such
damages, loss, injury or death is caused solely by the negligence of County.
7.6 Default by Respondent: In case of default by the successful Respondent, Lake County may
procure the articles or services from other sources and may deduct from any monies due, or that
may thereafter become due to the Respondent, the difference between the price named in the
Purchase Order, Contract, or Agreement with said Respondent and the County's subsequent cost to
obtains substitute articles or services. Prices paid by the County must be considered the prevailing
market price at the time such purchase is made.
7.7 Lake County reserves the rights to amend, alter, or change the rules and conditions contained in
this RFP prior to the deadline for submission and to request additional data after the deadline. If it
becomes necessary to do so, an addenda or supplements to the RFP will be issued and shall become
a part of the RFP. The County is not responsible for any other explanation or interpretation. It is the
responsibility of the Respondent to ensure that he/she has received all addendums and/or
supplements prior to submitting a proposal.
7.8 It is the County's intent that this Request for Proposal (RFP) permits competition. It shall be the
Respondent's responsibility to advise the County in writing if any language, requirement,
specification, etc., or any combination thereof, inadvertently restricts or limits the requirements
stated in this RFP to a single source. Such notification must be received by the County not later than
ten (10) days prior to the date set for acceptance of proposals.
7.9 Errors and Omissions: If prior to the date fixed for submission of proposals, a respondent
discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP or any of its
exhibits, it shall immediately notify the designated County contact of such error in writing and
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