27022-A STARR’S MILL EDUCATIONAL FACILITY BUILDING MODIFICATIONS

Agency:	Fayette County
State:	Georgia
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Aug 10, 2026
Due Date:	Aug 28, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

RFQ #27022-A STARR’S MILL EDUCATIONAL FACILITY BUILDING MODIFICATIONS

Fayette County, Georgia is seeking quotes from qualified and licensed contractors in the State of Georgia for renovations and code-compliance modifications to the existing building, commonly referred to as the “Flex” Building, located within the Starr’s Mill Park Facility at 115 Waterfall Way, Fayetteville, Georgia 30215. You are invited to submit a quote in accordance with the information contained herein.

A mandatory pre-quote conference and site visit will be held at 10:30 AM on Thursday, August 20, 2026, at 115 Waterfall Way, Fayetteville, GA 30215. The pre-quote conference will allow contractors to review the project requirements, inspect existing conditions to better understand the scope of work, and allow an opportunity to ask questions.

Quotes will be received at the County complex, 140 Stonewall Avenue West, Suite 204, Fayetteville, GA 30214, until 3:00pm on Friday, August 28, 2026. You may also submit your quote through the U. S. Postal Service, email, fax, courier service (e.g. UPS or FedEx) or in person.

Pre-Quote Conference: 10:30am on Thursday, August 20, 2026, at 115 Waterfall Way, Fayetteville, GA 30215

Questions Due: 2:00pm on Friday, August 21, 2026

Quotes Due: 3:00pm on Friday, August 28, 2026

27022-A RFQ
27022-A Tally Sheet

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GENERAL TERMS AND CONDITIONS

RFQ #27022-A STARR’S MILL EDUCATIONAL FACILITY BUILDING MODIFICATIONS

1. Definitions:

a. Responder: A company or individual who submits a quote in response to this RFQ.

b. Successful Responder: The Responder that is awarded a contract.

c. Contractor: The Successful Responder, upon execution of the contract.

d. County: Fayette County, Georgia.

2. Quote is Offer to Contract: Each quote constitutes an offer to become legally bound to a

contract with the County, incorporating the Request for Quotes and the Responder’s quote.

The binding offer includes compliance with all terms, conditions, special conditions,

specifications, and requirements stated in the Request for Quotes, except to the extent that a

Responder takes written exception to such provisions, and the County agrees to the

exceptions. All such terms, conditions, special conditions, specifications, and requirements will

form the basis of the contract. The Responder should take care to answer all questions and

provide all requested information, and to note any exceptions in the quote submission. Failure

to observe any of the instructions or conditions in this Request for Quotes may result in

rejection of the quote.

3. Binding Offer: To allow sufficient time for a contract to be awarded, each quote shall constitute

a firm offer that is binding for ninety (90) days from the received by date to the date of award.

4. References: Include with your quote a list of three (3) jobs that your company has done that

are of the same or similar nature to the work described in this Request for Quotes, on the

form provided. Include all information as requested on the form.

5. Preparation Costs: The Responder shall bear all costs associated with preparing the quote.

6. More Than One Quote: Do not submit alternate quotes or options, unless requested or

authorized by the County in the Request for Quotes. If a Responder submits more than one

quote without being requested or authorized to do so, the County may disqualify the quotes

from that Responder, at the County’s option.

7. Defects or Irregularities: The County reserves the right to waive any defect or irregularity in any

quote received. In case of a discrepancy between unit prices and extended prices, the unit

price will govern unless the facts or other considerations indicate another basis for correction of

the discrepancy.

8. Brand Name: If items in this Request for Quotes have been identified, described or referenced

by a brand name or trade name description, such identification is intended to be descriptive, but

not restrictive and is to indicate the quality and characteristics of products that may be offered.

Alternative products may be considered for award if clearly identified in the quote. Items

offered must meet required specifications and must be of a quality which will adequately serve

the use and purpose for which intended.

9. Prices Held Firm: Prices quoted shall be firm for the period of the contract, unless otherwise

specified in the quote. All prices for commodities, supplies, equipment, or other products shall

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be quoted FOB Destination, Fayette County or job site.

10. Responder Substitutions: Responders offering substitutions or deviations from specifications

stated in the Request for Quotes, shall list such substitutions or deviations on the “Exceptions

to Specifications” sheet provided, or on a separate sheet to be submitted with the quote. The

absence of such list shall indicate that the Responder has taken no exception to the

specifications. The evaluation of quotes and the determination as to equality and acceptability

of products or services offered shall be the responsibility of the County.

11. Non-Collusion: By responding to this Request for Quotes, the Responder represents that the

quote is not made in connection with any competing Responder, supplier, or service provider

submitting a separate response to this Request for Quotes, and is in all respects fair and

without collusion or fraud.

12. Ethics – Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is

recommended for award to the Board of Commissioners or the County Administrator, or

before the County renews, extends, or otherwise modifies a contract after it has been

awarded, the Contractor must disclose certain relationships with any County Commissioner or

County Official, or their spouse, mother, father, grandparent, brother, sister, son or daughter

related by blood, adoption, or marriage (including in-laws). A relationship that must be

reported exists if any of these individuals is a director, officer, partner, or employee, or has a

substantial financial interest the business, as described in Fayette County Ordinance Chapter 2,

Article IV, Division 3 (Code of Ethics).

If such relationship exists between your company and any individual mentioned above,

relevant information must be presented in the form of a written letter to the Director of

Purchasing. You must include the letter with any bid, proposal, or price quote you submit to

the Purchasing Department.

In the event that a Contractor fails to comply with this requirement, the County will take action

as appropriate to the situation, which may include actions up to and including rejection of the

bid or offer, cancellation of the contract in question, or debarment or suspension from award

of a County contract for a period of up to three years.

13. Evaluation: Award will be made to the lowest responsive, responsible Responder, taking into

consideration payment terms, vendor qualifications and experience, quality, references, any

exceptions listed, and/or other factors deemed relevant in making the award. The County may

make such investigation as it deems necessary to determine the ability of the Responder to

perform, and the Contractor shall furnish to the County all information and data for this purpose

as the County may request. The County reserves the right to reject any item, any quote, or all

quotes, and to re-solicit for pricing.

14. Payment Terms and Discounts: The County’s standard payment terms are Net 30. Any

deviation from standard payment terms must be specified in the resulting contract, and both

parties must agree on such deviation. Cash discounts offered will be a consideration in

awarding the quote, but only if they give the County at least 15 days from receipt of invoice to

pay. For taking discounts, time will be computed from the date of invoice acceptance by the

County, or the date a correct invoice is received, whichever is the later date. Payment is

deemed made, for the purpose of earning the discount, on the date of the check.

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15. Trade Secrets – Confidentiality: If any person or entity submits a bid, proposal, or quote that

contains trade secrets, an affidavit shall be included with the bid, proposal, or quote. The

affidavit shall declare the specific included information which constitutes trade secrets. Any

trade secrets must be either (1) placed in a separate envelope, clearly identified and marked as

such, or (2) at a minimum, marked in the affidavit or an attached document explaining exactly

where such information is, and otherwise marked, highlighted, or made plainly visible. See

O.C.G.A. § 50-18-72 (A)(34).

16. Trade Secrets – Internal Use: In submitting a quote, the Responder agrees that the County may

reveal any trade secret materials contained in the quote to all County staff and officials involved

in the selection process, and to any outside consultant or other third parties who may assist in

the selection process. The Responder agrees to hold harmless the County and each of its

officers, employees, and agents from all costs, damages, and expenses incurred in connection

with refusing to disclose any material which the Responder has designated as a trade secret.

17. Contract Execution & Notice to Proceed: After an award is made, and all required documents

are received by the County, and the contract is fully executed with signature of both parties,

the County will issue a written Notice to Proceed. The County shall not be liable for payment of

any work done or any costs incurred by any Responder prior to the County issuing the Notice to

Proceed.

18. Unavailability of Funds: This contract will terminate immediately and absolutely at such time

as appropriated and otherwise unobligated funds are no longer available to satisfy the

obligations of the County under the contract.

19. Insurance: The Successful Responder shall procure and maintain the following insurance,

to be in effect throughout the term of the contract, in at least the amounts and limits as

follows:

a. General Liability Insurance: $1,000,000 combined single limit per occurrence,

including bodily and personal injury, destruction of property, and contractual

liability.

b. Automobile Liability Insurance: $1,000,000 combined single limit each

occurrence, including bodily injury and property damage liability.

c. Worker’s Compensation & Employer’s Liability Insurance: Workers

Compensation as required by Georgia statute.

Before a contract is executed, the Certificates of Insurance for all required coverage shall

be submitted to the County. The certificate shall list an additional insured as follows:

Fayette County, Georgia

140 Stonewall Avenue West

Fayetteville, GA 30214

20. Building Permits: Work performed for the County requiring building permits by licensed

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Contractors will not have permit fees assessed, although any re-inspection fees for disapproved

inspections will be the responsibility of the Contractor prior to final inspections and the

Certificate of Occupancy or Certificate of Completion being issued.

21. Unauthorized Performance: The County will not compensate the Contractor for work

performed unless the work is authorized under the contract, as initially executed or as amended.

22. Assignment of Contract: Assignment of any contract resulting from this Request for Quotes will

not be authorized, except with express written authorization from the County.

23. Indemnification: The Contractor shall indemnify and save the County and all its officers, agents

and employees harmless from all suits, actions, or other claims of any character, name and

description brought for or on account of any damages, losses, or expenses to the extent caused

by or resulting from the negligence, recklessness, or intentionally wrongful conduct of the

Contractor or other persons employed or utilized by the Contractor in the performance of the

contract. The Contractor shall pay any judgment with cost which may be obtained against the

County growing out of such damages, losses, or expenses.

24. Bid Bond: You must include a bid bond with your quote, equal to five percent (5%) of the total

amount quoted. Bid bonds shall be provided by a surety which appears on the U.S. Treasury’s

list of approved bond sureties (Circular 570).

25. Performance and Payment Bonds: Prior to execution of a contract, the Successful

Responder shall submit performance and payment bonds each equal to 100 percent of

the contract value, provided by a surety which appears on the U.S. Treasury’s list of

approved bond sureties (Circular 570).

26. Severability: The invalidity of one or more of the phrases, sentences, clauses or sections

contained in the contract shall not affect the validity of the remaining portion of the contract If

any provision of the contract is held to be unenforceable, then both parties shall be relieved of

all obligations arising under such provision to the extent that the provision is unenforceable.

In such case, the contract shall be deemed amended to the extent necessary to make it

enforceable while preserving its intent.

27. Delivery Failures: If the Contractor fails to deliver contracted goods or services within the time

specified in the contract, or fails to replace rejected items in a timely manner, the County shall

have authority to make open-market purchases of comparable goods or services. The County

shall have the right to invoice the Contractor for any excess expenses incurred, or deduct such

amount from monies owed the Contractor. Such purchases shall be deducted from contracted

quantities.

28. Substitution of Contracted Items: The Contractor shall be obligated to deliver products

awarded in this contract in accordance with terms and conditions specified herein. If a

Contractor is unable to deliver the products under the contract, it shall be the Contractor’s

responsibility to obtain prior approval of the ordering agency to deliver an acceptable substitute

at the same price quoted in the Contractor’s original bid. In the event any Contractor

consistently needs to substitute or refuses to substitute products, the County reserves the right

to terminate the contract or invoke the “Delivery Failures” clause stated herein.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

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27022-A STARR’S MILL EDUCATIONAL FACILITY BUILDING MODIFICATIONS

Description

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See Also