A124 Remodel

8900 US Highway 14 Crystal Lake, IL 60012
(815) 455-3700 | www.mchenry.edu
MCHENRY COUNTY COLLEGE
REQUEST FOR PROPOSALS
A124 Remodel
McHenry County College is inviting qualified and responsible vendors to submit proposals for
construction services. Vendors are invited to submit a proposal for the Remodel of A124
Office Space, including all labor, materials, equipment and supervision necessary to complete
the project. McHenry County College is exempt from all sales tax. Proposals are due by
April 16, 2026, AT 10:00 AM.
McHenry County College reserves the right to award all items to one vendor or to multiple
vendors depending on what is considered to be in the best interest of the College.
Bids must be in accordance with the instructions contained herein. All paper submittals are to
contain a total of one (1) original and one (1) copy in a sealed opaque envelope. EMAILS OR
FAXES ARE NOT ACCEPTABLE
Vendors must submit their bid on the attached pricing sheet by U.S. Mail or dropping
off completed sealed bid in the Business Office, Room A246. After the College has
advertised for proposals, no pre-proposal vendor shall contact any College officer(s) or
employee(s) involved in the solicitation process, except for interpretation of proposal
specifications, clarification of proposal submission requirements or any information pertaining
to pre-proposal conferences. Such bidder or sub-bidder making such request shall be made in
writing at least seven (7) days prior to the date for receipt of proposals. No vendor shall visit or
contact any College officers or employees until after the proposals are awarded, except in
those instances when site inspection is a prerequisite for the submission of a proposal. Any
such visit, solicitation, or sales call by any representative of a prospective vendor in violation
of this provision may cause the disqualification of such bidder's response. The sole point of
contact is:
Sole point of contact: Maricella Garza
Coordinator of Purchasing
mgarza@mchenry.edu
Mail, Drop Off proposal to: Maricella Garza
Coordinator of Purchasing
mgarza@mchenry.edu
McHenry County College
Building A, Room 246
8900 US Highway 14
Crystal Lake, IL 60012
Mark Outside of Envelope/Electronic Subject Line: A124 Remodel RFP#04162026
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MCHENRY COUNTY COLLEGE
REQUEST FOR PROPOSAL RFP#04162026
A124 Remodel
INTRODUCTION
Introduction: McHenry County College (hereinafter "MCC") is inviting responsible Vendors
(hereinafter "Bidder" or "Contractor") to submit proposals for construction services to remodel
A124 Office Space. Space will include 3 offices, 2 collaborative spaces and a computer lab.
Work performed by contractor will include framing, drywall, wall finishing, installation of drop
ceiling grid, installation/removal of a door, and door hardware, etc. A more complete
description of the supplies and/or services sought is provided in the "Scope of Work". If you
are interested and able to meet these requirements, we would appreciate and welcome a bid.
This RFP will set forth any evaluation criteria to be used in determining product or service
acceptability. It may require the submission of bid samples, descriptive literature, technical
data, references, licenses, or other information or material.
Unsolicited bid samples or descriptive literature, however, are submitted at the vendor's risk,
may not be examined or tested, will not be deemed to vary any of the provisions of the RFP,
and may not be utilized by the vendor to contest a decision or understanding with MCC.
The bid document and all attachments are available for download from the MCC website,
www.mchenry.edu/bid. Contractors who download the bid document waive their right to have
clarifications and/or addenda sent to them. Such Contractors are responsible for checking the
website for clarifications and/or addenda. Failure to obtain clarifications and/or addenda from
the website shall not relieve such Contractor from being bound by additional terms and
conditions in the clarification and/or addenda, if any, or from considering additional
information contained therein in preparing their proposals. Note that there may be multiple
clarifications and/or addenda. Any harm to a Contractor resulting from such failure shall not
be valid grounds for protest against award(s) made under this bid. Bids will not be accepted
in electronic form.
Background: McHenry County College (MCC) is a community college offering pre-
baccalaureate programs for students planning to transfer to a four-year university,
occupational education leading directly to employment, adult education and literacy
programs, work force and workplace development services, and support services to help
students succeed. McHenry County College serves one of the fastest growing counties in
Illinois. MCC is located forty-five miles northwest of downtown Chicago, the college is
committed to providing high quality, need-based educational and training opportunities to
adult residents of Community College District 528. Nearly 250,000 residents live within the
MCC district boundaries. The campus is located at 8900 U.S. Highway 14, Crystal Lake, IL
60012. Also part of this college is the University Center, approximately nine miles northwest
of MCC in the town of Woodstock, Illinois.
Contact Information: The contact identified below is the sole point of contact regarding the
RFP from the date of issuance until selection of the successful vendor.
Maricella Garza
Coordinator of Purchasing
McHenry County College
8900 US Highway 14
Crystal Lake, IL 60012
Email: mgarza@mchenry.edu
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MCHENRY COUNTY COLLEGE
REQUEST FOR PROPOSAL RFP#04162026
A124 Remodel
GENERAL INFORMATION
Key Event Dates: The following dates are set forth for informational and planning purposes;
however, MCC reserves the right to change the dates.
MCC Issues RFP listed at
March 24, 2026
www.mchenry.edu/bid
Pre-Bid Meeting April 2, 2026
Last day for vendors questions via email
April 9, 2026
mgarza@mchenry.edu
Response to vendor questions will be listed
April 10, 2025
by addendum at www.mchenry.edu/bid
Bid End Date April 16, 2026, 10:00 AM CST
Bid Opening Date April 16, 2026, 10:00 AM CST
Building A, Room 217
Reviewed by MCC Evaluation Team by April 17-22, 2026
Recommendation to Board of Trustees April 23, 2026
Notification of Award by April 27, 2026
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MCHENRY COUNTY COLLEGE
REQUEST FOR PROPOSAL RFP#04162026
A124 Remodel
INSTRUCTION TO BIDDERS
Read the following instructions carefully before submitting any bid: Failure to follow
these instructions and the rules may result in the rejection of your bid. MCC reserves the right
to reject any and all bids, to waive minor or immaterial irregularities, informalities or
technicalities, to advertise for new bids, or to request confirmation or clarification from any
bidder regarding a bid.
Bid Format and Content: In order for MCC to evaluate bids fairly and completely, bidders
must follow the format set forth herein and must provide all of the information requested. All
items identified in the following list must be addressed as concisely as possible in order for a
bid to be considered complete. Failure to conform to the stated requirements may necessitate
rejection of the bid.
Cover Letter. The cover letter must confirm that the bidder understands all the terms and
conditions contained in this RFP and will comply with all the provisions of this RFP. Further,
should the contract be awarded to your company, you would be prepared to begin services
upon contract approval from MCC. The cover letter must include the full contact information
of the person(s) MCC shall contact regarding the bid. A bidder representative authorized to
make contractual obligations must sign the cover letter. The letter must also state whether or
not subcontractors will be used.
Experience & Operational Plan: Bidders must describe their capabilities to provide the
services requested in this RFP.
Pricing: Bidder shall submit on the bid pricing submission form, prices for each item listed.
Packaging of Response: Vendors must submit their bid on the attached Bid Specification
Sheet(s) and send by U.S. Mail or dropping off completed, sealed bid in the Business Office
at McHenry County College, Building A, Room 246; 8900 US Highway 14, Crystal Lake, IL
60012, on or before the due date of April 16, 2026 at 10:00 a.m. Please see the first page of
this RFP for specific details. McHenry County College assumes no responsibility for lost mail.
Please allow ample time for mailing bids.
Late Bids: Regardless of cause, late bids will not be accepted and will automatically be
disqualified from further consideration. It shall be the bidder's sole risk to ensure delivery at
the designated office by the designated time. Late bids will not be opened and may be
returned to the bidder at the expense of the bidder or destroyed if requested.
Bidder's Signature: The bid submission form must be signed in ink by an individual
authorized to legally bind the business submitting the bid. The bidder's signature on a bid in
response to this RFP guarantees that the offer has been established without collusion and
without effort to preclude MCC from obtaining the best possible supply or service.
Bid Opening: MCC will open all bids that are submitted in a proper and timely manner and
will record the names and other information specified by law and rule. All bids become the
property of MCC and will not be returned except in the case of a late submission.
Responders' Costs: The cost of developing a bid for this RFP belongs solely to the bidder
and may not be charged to MCC.
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MCHENRY COUNTY COLLEGE
REQUEST FOR PROPOSAL RFP#04162026
A124 Remodel
GENERAL TERMS AND CONDITIONS
Applicability: These general terms and conditions will be observed in preparing the proposal
to be submitted.
Purchase: Following the notice of award, the purchase will be implemented through
purchase orders or appropriate contract documents executed by the Coordinator of
Purchasing.
Right to Cancel: MCC may cancel contracts resulting from this RFP at any time for a breach
of any contractual obligation by providing the contractor with thirty-calendar day's written
notice of such cancellation. Should MCC exercise its right to cancel, such cancellation shall
become effective on the date as specified in the notice to cancel.
Proprietary Information: Bidder should be aware that the contents of all submitted bids are
subject to public review and will be subject to the Illinois Freedom of Information Act. All
information submitted with your bid will be considered public information unless bidder
identifies all proprietary information in the proposal by clearly marking on the top of each
page so considered, "Proprietary Information." The Illinois Attorney General shall make a final
determination of what constitutes proprietary information or trade secrets. While MCC will
endeavor to maintain all submitted information deemed proprietary within MCC, MCC will not
be liable for the release of such information.
Negotiation: MCC reserves the right to negotiate all elements, which comprise the bidder's
proposal to ensure the best possible consideration, be afforded to all concerned. MCC further
reserves the right to waive any and all minor irregularities in the proposal, waive any defect,
and/or reject any and all proposals, and to seek new proposals when such an action would
be deemed in the best interest of MCC.
Retention of Documentation: All bid materials and supporting documentation that is
submitted in response to this proposal becomes the permanent property of MCC.
Insurance Requirements: If fabrication, construction, installation, service or other work is
specified to be conducted on MCC's premises, supplier shall maintain in force during the
period of such work the following coverage's: (a) worker's compensation, as required by the
laws of the State of Illinois; (b) commercial general liability for bodily injury and/or property
damage in an amount of not less than $1,000,000 single limit, per occurrence; (c) automobile
liability for bodily injury and/or property damage in an amount of not less than $1,000,000
single limit, per occurrence. The successful bidder shall provide a certificate of insurance,
naming McHenry County College as additional insured.
Performance and Payment Bond: For every project greater than Fifty Thousand Dollars
($50,000), Contractor shall procure a performance and payment bond for the full amount of
the contract price. Prior to commencement of any work on the Project, the Contractor shall
submit insurance and bonds. Any provisions contained within the bonds creating a condition
precedent for Owner, or abrogating Owner's rights or remedies otherwise available in
contract or law, are void.
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MCHENRY COUNTY COLLEGE
REQUEST FOR PROPOSAL RFP#04162026
A124 Remodel
Terms of Payment: MCC operates under terms of payment for work completed and product
delivered within Net 30 days from date of invoice. All payments of invoices need to be
approved on a monthly basis. In no case will MCC agree to late fees prior to 60 days before
payment is received, this is based on State Statutes for State funded entities.
Smoke and Tobacco Free Campus: To promote a safe, clean and healthy learning
environment, and in compliance with the Illinois Smoke-Free Campus Act (110 ILCS 64/1),
McHenry County College prohibits the use of tobacco products inside College facilities,
College vehicles and on all College property. This includes the burning of any type of cigar,
cigarette, pipe, electronic cigarette or any other smoking equipment. The use of
smokeless/chewing tobacco is also prohibited. Refusal to comply with this policy will be met
with increasingly severe penalties.
Indemnification: The Contractor shall protect, indemnify and hold MCC harmless against
any liability claims and costs for injury to or death of any person or persons and for loss or
damage to any property occurring in connection with or in any incident to or arising out of
occupancy, use, service, operations or performance of work in connection with the contract,
resulting in whole or in part from the negligent acts or omissions of the Contractor.
Substitutes to Specifications: Consideration will be given to alternatives if they are a
standard manufactured item as evidenced by literature and specifications enclosed with this
bid document. A demonstration may be requested. Submit complete specifications for any
substitute offered.
Compliance with Law: Contractor will comply with all valid federal, state and local laws and
all ordinances and regulations applicable to the manufacture, sale delivery and labeling of the
goods ordered and in the performance of any work pursuant hereto. Contractor also certifies
that the merchandise supplied meets both Illinois Life Safety Code and OSHA regulations.
Disclosure: Contractors shall note any and all relationships that might be a conflict of
interest and include such information with the bid.
Terms of Payment: MCC operates under terms of payment for work completed and product
delivered within Net 30 days from date of invoice. All payments of invoices need to be
approved on a monthly basis. In no case will MCC agree to late fees prior to 60 days before
payment is received, this is based on State Statutes for State funded entities.
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MCHENRY COUNTY COLLEGE
REQUEST FOR PROPOSAL RFP#04162026
A124 Remodel
OSHA: The Occupational Safety & Health Administration (OSHA) Hazardous Communication
Standard (29 CFR 1910.1200) states that contractors/suppliers must be informed of the
hazardous chemicals their employees may be exposed to while performing their work and
any appropriate protective measures. In order to comply with this requirement, McHenry
County College has developed a list of all the hazardous chemicals known to be present in
our facility. A Material Safety Data Sheet (MSDS/SDS) is also on file for each of these
chemicals and/or hazardous substances. This information is available to you and to your
employees upon request. In order to protect the safety and health of our own employees as
well as the employees of contractors/suppliers, contractor/suppliers must maintain and
provide, upon request, an MSDS/SDS on any hazardous chemical(s) or material(s) which
they bring to the facility. Failure to maintain an MSDS/SDS and provide this information in a
timely manner will result in the removal of the contractor/supplier from the premises. Each
employer is also responsible for notifying any subcontractor they employ regarding the
requirements of OSHA's Hazard Communication Standard and other provisions described in
this letter.
Business Enterprise for Minorities, Females and Persons with Disabilities Act: The
College recognizes the importance of increasing the participation of businesses owned by
minorities, females and persons with disabilities in public contracts. It is the policy of the
College to promote the economic development of disadvantaged business enterprises by
setting aspirational goals to award contracts to businesses owned by minorities, females, and
persons with disabilities for certain services, to the extent provided by the Business
Enterprise for Minorities, Females and Persons with Disabilities Act ("Act"), 30 ILCS 575/0.01
et seq. and the Business Enterprise Council for Minorities, Females, and Persons with
Disabilities ("Council") which serves to implement, monitor and enforce the goals of the Act.
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MCHENRY COUNTY COLLEGE
REQUEST FOR PROPOSAL RFP#04162026
A124 Remodel
BID SUBMISSION
Examination of Solicitation Documents and Explanation to Bidders: Bidders are
responsible for examining the solicitation documents and any addenda issued to become
informed as to all conditions that might in any way affect the cost or performance of any work.
Failure to do so will be at the sole risk of the bidder. Should the bidder find discrepancies in
or omissions from the solicitation documents or should their intent or meaning appear unclear
or ambiguous, or should any other question arise relative to the solicitation documents, the
bidder shall promptly notify the Coordinator of Purchasing via email. The bidder making such
request will be solely responsible for its timely receipt by the Coordinator of Purchasing.
Replies to such notices may be made in the form of an addendum to the solicitation.
Submission: The submission of a response shall be prima facie evidence that the vendor
has full knowledge of the scope and nature of the project requirements. Only electronic bids
will be accepted.
Interpretation or Representations: MCC assumes no responsibility for any interpretation or
representations made by any of its officers or agents unless interpretations or representations
are incorporated into a formal written addendum to the solicitation.
RFP Questions and Clarifications: Questions and requests for clarification are only
accepted via e-mail. Official answers to questions will be provided via addendum.
Addendum: The only method by which any requirement of this solicitation may be modified
is by written addendum. MCC is not responsible if a vendor does not receive the proposal
revision in time to include the information with the proposal submission. Any addendum will
be posted to MCC's website at www.mchenry.edu/bid. The addendum shall be acknowledged
by signature and included in your bid submission.
Bid Preparation Costs: The costs for developing and delivering responses to this RFP are
entirely the responsibility of the bidder. The College is not liable for any expense incurred by
the bidder in the preparation and presentation of their bid or any other costs incurred by the
bidder prior to execution of a Purchase Order or Contract.
Cancellation of RFP: If the Coordinator of Purchasing determines that it is in MCC's best
interest, he/she reserves the right to do any of the following
* Cancel this RFP
* Modify this RFP in writing as needed
* Reject any or all proposals received in bid to this RFP
Accuracy/ Withdrawal of Proposals Prior to Bid Opening: Bids may be withdrawn in
writing any time prior to the opening hour. However, no proposal may be withdrawn for a
period of sixty (60) days subsequent to the opening of the Bid without the prior written
approval of the Coordinator of Purchasing of McHenry County College.
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MCHENRY COUNTY COLLEGE
REQUEST FOR PROPOSAL RFP#04162026
A124 Remodel
Taxes: MCC is exempt from all federal excise, state and local taxes unless otherwise stated
in this document. In the event taxes are imposed on the services purchased, MCC will not be
responsible for payment of the taxes. The vendor shall absorb the taxes entirely. Upon
request, MCC's Tax Exemption Certificate will be furnished.
Evaluation: In evaluating the bids submitted, MCC will apply the "Best Value" standard in
selecting the vendor to be awarded a contract for this project. Purchase price is not the only
criteria that will be used in the evaluation process. Any award resulting from this bid will be
made to that vendor whose offer conforms to the bid and it is determined to be the most
advantageous, or "best value" to MCC, in the sole judgment of MCC. The selection process
will include, but not be limited to, the following considerations:
* The quality and range of products and services the firm proposes to provide
* The ability to provide product and service in an expedient and efficient manner
* The firm's overall experience, reputation, expertise, stability, and financial
responsibility
* The experience and qualifications of the staff that will be assigned to service MCC's
account
* The provider's ability to assist MCC in meeting the overall goals of bid
* The bidder's past relationship with MCC, if any
* Any other relevant factor that a business entity would consider in selecting a vendor
Award of Contract: MCC reserves the right to reject any or all prices or bids submitted,
waive irregularities, and to accept that bid which is considered to be in the best interest of the
College. Any such decision shall be considered final and not subject to recourse. Unless we
are advised to the contrary, it is understood that the bid has been submitted in strict
accordance with specifications. Any exceptions and explanations regarding the items listed
should be delivered with the bid. Submit complete specifications for any substitute offered.
The successful bidder will be notified within three business days by e-mail or telephone, of
their award of contract following the Board of Trustees meeting. The vendor may not assign,
sell, or otherwise transfer its interest in the contract award or any part thereof without written
permission from MCC. This bid will be awarded in its entirety to one vendor. We reserve the
right to make moderate quantity alterations to conform to budget limitations.
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MCHENRY COUNTY COLLEGE
REQUEST FOR PROPOSAL RFP#04162026
A124 Remodel
BID SUBMISSION FORM
Bid Submitted By and Authorized Signature: The individual's signature below constitutes
that the person is an officer of the company who is authorized to contractually obligate the
company listed below. They further constitute that they have read and agree to all instructions
and specifications listed in this bid document unless otherwise marked and listed in the
"exception to bid" section.
Bid Submitted By:
Signature:
Title:
The Owner/Sole Proprietor Member of the Partnership
Officer of the Corporation Member of the Joint Venture
Company Address:
City, State, Zip:
Email Address:
Phone:
Contact Person:
Contact Email:
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