A26-0730 - OEM SRP & MAS for Harley Davidson Motorcycles

INVITATION TO BID - OEM SRP & MAS
SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST
BATON ROUGE PARISH until 11:00 am CST, April 7, 2026
TITLE: A26-0730 - Original Equipment RETURN BID TO:
Manufacturer Standard Replacement Parts PURCHASING DIVISION
& Manufacturer Authorized Service for
Physical Address:
Harley Davidson Motorcycles
222 St. Louis Street
8th Floor Room 826
FILE NO: 26-000730 Baton Rouge, LA 70802
**NOTE: U.S. Postal Regular & Expedited Mail do not deliver
AD DATES: 03/19/26 & 03/26/26
to our physical address; delays may occur due to City
Parish Mailroom processing
SHIP TO ADDRESS: Contact Regarding Inquiries:
City Parish Garage (Central Garage) Purchasing Analyst : Dexter Stewart
333 Chippewa Street Telephone Number: 225-389-3259 x 3272
Baton Rouge, LA 70802 Email: dsstewart@brla.gov
VENDOR NAME MAILING ADDRESS
REMIT TO ADDRESS CITY, STATE, ZIP
TELEPHONE NO. E-MAIL
FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE
AUTHORIZED SIGNATURE (Required) PRINTED NAME
TO BE COMPLETED BY VENDOR: CONTRACTORS LICENSE IF APPLICABLE
1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.
2. _________% discount for payment made within 30 days. Discount for payment made in less
than 30 days, or less than 1%, or applicable to an indefinite quantity contract will be
accepted but not an award consideration.
Bidders should acknowledge all addenda and the date received.
The Bidder acknowledges receipt of the following issued ADDENDA
No. Date: No. Date: No. Date: No. Date:
No. Date: No. Date: No. Date: No. Date:
F.O.B.: DESTINATION - PAYMENT TERMS: NET 30
ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID
The signature on this document certifies that proposer has carefully examined the instructions to bidders,
terms and specifications applicable to, and made a part of this solicitation. By submission of this document,
proposer further certifies that the prices shown are in full compliance with the conditions, terms and
specifications of this solicitation. Bid must be signed in the designated space above and by person authorized
to sign for bidder.
No alterations, changes or additions are allowed on this solicitation, and no additional information,
clarifications or other documents are to be included unless specifically required by the specification. Any
errors in extensions of prices will be resolved in favor of unit prices submitted.
If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational license
and/or permit issued by the City-Parish shall be supplied by the successful vendor, if applicable.
Revised 10-02-25 1

INSTRUCTIONS TO BIDDERS/TERMS & CONDITIONS FOR OEM SRP & MAS
Bidders are urged to promptly review the requirements of these specification, terms and conditions
and submit questions for resolution as early as possible during the bid period. Questions or concerns
must be submitted in writing to the purchasing division during the bid period. Otherwise, this will
be construed as acceptance by the bidders that the intent of the specifications, terms and conditions
are clear and that competitive bids may be obtained as specified herein. Protests with regard
to the specification, terms and conditions documents will not be considered after bids are opened.
This proposal is to establish firm prices for materials supplies and services for the contract period to be
determined. Delivery shall be made or services provided as needed throughout the contract period, or
as required by the specification. Quantities, if shown, are estimated only. Smaller or larger quantities may
be purchased based upon the needs of the City-Parish. There is no guaranteed minimum quantity.
1. Read the entire bid, including all terms and conditions and specifications.
2. Bids are mailed only as a courtesy. The City - Parish does not assume responsibility for failure of bidders to receive
bids. Bidders should rely only on advertisements in the local newspaper, and should personally pick up bids and
specifications. Full information may be obtained, or any questions answered, by contacting the Purchasing Division,
222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or by calling (225) 389-3259. The City will
not accept fax proposals or proposals sent via e-mail.
3. The bid number, bidder's name, address and bid opening date should be clearly printed or typed on the outside of
the bid envelope. Only one bid will be accepted from each bidder for the same job. Alternates will not be accepted
unless specifically requested in the proposal. Submission of more than one bid or alternates not requested may be
grounds for rejection of all bids by the bidder.
4. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the Purchasing
Division on or before the specified bid opening date and time. Late bids will not be considered under any
circumstances. NO FAXED OR EMAIL BIDS WILL BE ACCEPTED.
5. Failure to deliver within the time specified in the bid will constitute a default and may cause
cancellation of the contract. Where the city has determined the contractor to be in default, the city
reserves right to purchase any or all products or services covered by the contract on the open market
and to charge the contractor with cost in excess of the contract price. Until such assessed charges
have been paid, no subsequent bid from the defaulting contractor will be considered.
6. The contract shall be firm through a one year period. Upon agreement of both the contractor and the
City - Parish, the contract may be extended a second or a third year or other shortened specified
time periods. Extension of the contract into the second or third time periods shall be made by letter
on or before the expiration of the contract. Extension is only possible if all prices and conditions remain
the same.
7. Proposals are mailed only as a courtesy. The City - Parish does not assume responsibility for failure of
bidders to receive proposals. Bidders should rely only on advertisements in the local newspaper.. Full
information may be obtained, or any questions answered, by contacting the Purchasing Division,
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222 Saint Louis Street, 8 Floor, Room 826, Baton Rouge, LA 70802 or by calling (225) 389-3259.
8. Only one bid will be accepted from each bidder for the same job. Alternates will not be accepted unless
specifically requested in the proposal. Submission of more than one bid or alternates not requested may
be grounds for rejection of all bids by the bidder.
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9. Except for bids submitted through the www.centralauctionhouse.com on-line bidding site, bids shall be accepted
only on proposal forms furnished by the City of Baton Rouge and Parish of East Baton Rouge Purchasing Division.
Official Bid Documents are available at Central Bidding (http://www.centralauctionhouse.com ). Electronic Bids may
be submitted at Central Bidding (www.centralbidding.com). For questions related to the electronic bidding process,
please call Central Bidding at 225-810-4814. Bids shall be accepted only on proposal forms furnished by the City
of Baton Rouge and Parish of East Baton Rouge Purchasing Division. The City - Parish will only accept bids from
those bidders in whose names the proposal forms and/or specifications were issued. Altered or incomplete bids,
(including non-acknowledgement of issued addenda or the use of substitute forms or documents, will subject the
bid to rejection on non-responsiveness grounds.
10. All proposals must be typed or written in ink. Any erasures, strikeover and/or changes to prices should be
initialed by the bidder. Failure to initial may be cause for rejection of the bid as non-responsive.
11. All proposals must be manually signed by a properly authorized party. Failure to do so shall cause the
bid to be rejected as non-responsive.
12. Where one or more vendor's exact products or typical workmanship is designated as the level of
quality desired or equivalent, the Purchasing Division reserves the right to determine the acceptability
of any equivalent offered.
11. If bidding other than specified, sufficient information should be enclosed with the bid in order to
determine quality, suitability, and compliance with the specifications. Failure to comply with this request
may eliminate your bid from consideration. If requested, literature and/or specifications must be
submitted within five (5) days.
12. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as required by
the specifications or on the bid form. Representative samples shall be submitted upon request, if appropriate.
Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations,
descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and compliance with
the specifications in the solicitation.
13. Written addenda issued prior to bid opening which modifies the proposal shall become a part of the
proposal for bid, and shall be incorporated within the purchase order and/or contract. Only a written
interpretation or correction by Addendum shall be binding. Bidders shall not rely upon any interpretation
or correction given by any other method.
14. For printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish
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Government and must be returned to the Purchasing Division, 222 Saint Louis Street, 8 Floor, Room
826, Baton Rouge, LA 70802, upon completion of the order.
15. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in
Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must
meet all requirements of Louisiana State Laws. Bidders should submit product label, material safety
data sheet and EPA registry number with bid or within five (5) days of request from purchasing office. This
information will be required on any subsequent deliveries if there is a change in chemical content or
a different product is being supplied. Failure to submit this data may be cause for the bid to be rejected
or the contract canceled.
16. Delivery of items must be made on time to City - Parish final destinations within East Baton Rouge Parish.
All freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH requires all products to
be new (current) and all work must be performed according to standard practices for the project. Unless
otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship
and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or
acceptance of the project. Any deviations or alterations from the specifications must be indicated and/or
supporting documentation supplied with bid submission. .. Late deliveries or unsatisfactory performance
may be cause to cancel the Purchase Order or contract.
17. The City - Parish reserves the right to award items separately, grouped or on an all-or-none basis and to
reject any or all bids and waive any informalities.
18. Quantities, if shown, are estimated only. Smaller or larger quantities may be purchased based upon the needs of
the City-Parish. There is no guaranteed minimum quantity.
19. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are
Revised 10-02-25 3

exempt from state and local taxes.
20. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or
purchase orders to persons who are employed by any agency of the City - Parish Government, or
any business of which he or his spouse has more than a twenty-five percent (25%) interest. The
Code also prescribes other restrictions against conflict of interest and establishes guidelines to
assure that appropriate ethical standards are followed. If any question exists regarding potential
violation of the Code of Ethics, bidders should contact the Purchasing Division prior to submission of
the bid. Any violation of the Code of Ethics shall be grounds for disqualification of bid or cancellation
of contract.
21. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed
according to standard practices for the project. Unless otherwise specified, no aftermarket parts will be
accepted. Unless otherwise specified, all workmanship and materials must have at least one (1) year
guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or
alterations from the specifications must be indicated and/or supporting documentation supplied with bid
submission
22. The City - Parish reserves the right to terminate this contract prior to the end of the contract period on
twenty-four (24) hours written notice for unsatisfactory performance. Termination under this paragraph
shall not relieve either party of any obligation or liability that may have occurred prior to the effective date
of termination.
23. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products
produced, manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana.
Do you claim this preference if allowed?
YES NO . If this preference is claimed, attach substantiating information to the proposal to show
the basis for the claim.
24. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish
to periodically inspect and audit all data and records of the Contractor relating to his performance
under this contract.
25. In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010,
any public entity is authorized to reject the lowest bid from, or not award the contract to, a business
in which any individual with an ownership interest of five percent or more has been convicted of, or
has entered a plea of guilty or Nolo Contendere to any state felony crime or equivalent federal
felony crime committed in the solicitation or execution of a contract or bid awarded under the laws
governing public contracts under the provisions of Chapter 10 of this Title, professional, personal,
consulting, and social services procurement under the provisions of Chapter 16 of Title 39 of the
Louisiana Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of
Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.
26. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability
companies must be in good standing with the Louisiana Secretary of State at the time of execution of
the contract.
27. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase
of the goods and/or services specified herein. Submittal of any contrary terms and conditions may
cause your bid to be rejected. By signing and submitting a bid, vendor agrees that contrary terms
and conditions which may be included in their bid are nullified; and agrees that this contract shall be
construed in accordance with this solicitation and governed by the laws of the State of Louisiana as
required by Louisiana Law.
Revised 10-02-25 4

28. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder
certifies that their company, any subcontractors, or principals are not suspended or debarred by the general
services administration (GSA) in "Audit Requirements In subpart F of the Office of Management and Budget's
uniform administrative requirements, cost principles, and audit requirements for federal awards" (Formerly OMB
circular a-133).
a. A list of parties who have been suspended or debarred can be viewed via the internet at
http://www.sam.gov.
b. A contract award must not be made to parties listed on the government wide exclusions in the System for
Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions contains
the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549.
29. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids
containing "Payment in Advance" or "C.O.D. requirements may be rejected. Payment is to be made
within 30 days after receipt of properly executed invoice or delivery, whichever is later.
30. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract
award will be given at the bid opening or during the evaluation process. Bid tabulations may be
accessed at: https://city.brla.gov/dept/purchase/bidresults.asp
31. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim
or action, or take other appropriate measure, to indemnify, and hold harmless, the city, its agents and
employees from and against all claims and actions for bodily injury, death or property damages
caused by fault of the contractor, its officers, its agents, or its employees. Contractor is obligated
to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its employees,
however the contractor shall have no obligation as set forth with respect to any claim or action from
bodily injury, death or property damages arising out of the fault of the City, its officers, its agents, or
its employees.
32. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere
to the mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal
Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973,
as amended, the Vietnam Era Veteran's Readjustment Assistance Act of 1974, Title IX of the
Education Amendments of 1972, the Age Act of 1975, and agrees to abide by the requirements of
the Americans with Disabilities Act of 1990.
33. Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances
and regulations which affect their employees or prospective employees.
34. The City of Baton Rouge, Parish of East Baton Rouge launched a new Enterprise Resource Planning
(ERP) system, Vendor Self Service (VSS) via Munis. VSS replaced the legacy vendor database and
will be used by all departments and agencies citywide.
Revised 10-02-25 5

Vendor Self-Service (VSS) enables vendors to register and maintain information about their
organization for the purpose of doing business with City-Parish and receive notifications of
business opportunities. The City-Parish procurement activities are subject to the State of Louisiana
Public Bid Law, local city-parish ordinances as well as applicable federal statutes as directed by grant
providers. Vendors must be registered to receive bid notifications.
New vendors or existing vendors who need to create a VSS account can do so clicking the
Registration link at http://brla.gov/vss.
Vendors are encouraged to review the step by step
https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF before
beginning the registration process which may be assessed at
https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDFide.
Additional information regarding how to do business with EBR City-Parish is available at:
https://www.brla.gov/DocumentCenter/View/678.
We also post our scheduled bid openings, as well as unofficial bid tabulations after the bids
have opened at http://city.brla.gov/dept/purchase/bids.asp.
Note: Commodity codes are required for setting up your profile. These numbers tell us what
commodities and services that you can provide. When agencies request products or services, our
buyers pull directly from these numbers to send out solicitations, bids, and quotes. The first 3
numbers are the class numbers; the subclasses are two digit numbers that better describe the
commodity or service. For questions regarding commodity codes, please contact purchasing at (225)
389-3259 Ext 0.
Important! - A W-9 Form is required in order to do business with City-Parish. Part of the online
enrollment process requires you to upload a completed W-9 form. Please have the completed form in
an electronic format so that you can submit it as part of the registration process. The W-9 form can be
downloaded from the IRS website. We have created step by step directions on how to properly complete
the W-9 Form.
Revised 10-02-25 6

FEDERAL CLAUSES, IF APPLICABLE
I. Remedies for Breach
Bidder acknowledges that contracts in excess of the simplified purchase threshold ($150,000.00) shall contain
provisions allowing for administrative, contractual, or legal remedies for contractor breaches of the contract terms,
and shall provide for such remedial actions as appropriate.
II. Termination and Settlement
Bidder acknowledges that contracts in excess of $10,000.00 shall contain termination provisions including the
manner in which termination shall be effected and the basis for settlement. In addition, such provisions
shall describe conditions for termination due to fault and for termination due to circumstances outside of the
contractors' control.
III. Access to Records
Bidder acknowledges that all contracts (except those for less than the small purchase threshold) shall include
provisions authorizing the recipient, US Funding Agency, the Comptroller General, or any of their duly authorized
representatives access to all books, documents, papers, and records of the contractor which are directly pertinent to
a specific program for the purpose of making audits, examinations, excerpts, and transcriptions.
IV. Equal Employment Opportunity
Bidder acknowledges that all contracts shall contain provisions requiring compliance with E.O. 11246, "Equal
Employment Opportunity," as amended by E.O. 11375, "Amending Executive Order 11236 Relating to Equal
Employment Opportunity," and as supplemented by regulations at 41 CFR part 60, "Office of Federal Contract
Compliance Programs, Equal Employment Opportunity, Dept. of Labor.
V. Copeland "Anti-Kickback" Act
Bidder acknowledges that all construction/repair contracts and sub-grants in excess of $2,000 shall include
provisions requiring compliance with the Copeland "Anti-kickback" Act (18 U.S.C. 3141-3148), which provides
that each contractor or sub-recipient shall be prohibited from inducing any person employed in the construction,
completion, or repair of public work, to give up any part of the entitled.
VI. Davis-Bacon Act
Bidder acknowledges that all construction contracts in excess of $2,000 shall include a provision for compliance
with the Davis-Bacon Act, which requires contractors to pay laborers and mechanics wages at a rate not less
than the minimum wages specified in a wage determination made by the Secretary of Labor. Additionally,
contractors shall be required to pay wages not less than once a week.
VII. Contract Work Hours and Safety Standards Act
Bidder acknowledges that all construction contracts in excess of $2,000, and all other contracts involving
the employment of mechanics or laborers in excess of $2,500 shall include provisions for compliance with sections
102 and 107 of the Contract Work Hours and Safety Standards Act, which requires each contractor to compute the
wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the
standard work week is permissible provided that the worker is compensated at a rate of not less than one and
one-half times the basic rate of pay for all hours worked in excess of 40 hours. Section 107 is applicable to
construction work and provides that no laborer or mechanic shall be required to work in surroundings or under
working conditions that are unsanitary, hazardous, or dangerous.
VIII. Rights to Inventions Made Under a Contract or Agreement
Bidder acknowledges that contracts for the performance of experimental, developmental, or research work
shall include provisions providing for the rights of the Federal Government and the recipient in any resulting
invention in accordance with 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and the
Small Business Firms under Governments Grants, Contracts, and Cooperative Agreements"
IX. Clean Air Act
Bidder acknowledges that the Clean Air Act (CAA) is the comprehensive federal law regulating air emissions from
stationary and mobile sources. Among other things, this law authorizes EPA to establish National Ambient Air
Quality Standards (NAAQS) to protect public health and public welfare and to regulate emissions of hazardous air
pollutants
Revised 10-02-25 7

X. Clean Water Act.
The contractor hereby agrees to adhere to the provisions which require compliance with all applicable
Standards, orders, or requirements issued under section 508 of the clean water act which prohibits the use
under non-exempt Federal contracts, grants or loans of facilities included on the EPA list of violating facilities
XI. Energy policy and conservation act
The contractor hereby recognizes the mandatory standards and policies relating to energy Efficiency which is
contained in the state energy conservation plan issued in compliance with the energy policy and Conservation
act (P.L. 94-163).
Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and
regulations which affect their employees or prospective employees.
Revised 10-02-25 8

MBE/SBE/WBE Initiative
Participation by Certified Small Entrepreneurships/DBE Initiative
This procurement has been designated as suitable for certified small entrepreneurships
(MBE/SBE/WBE) participation.
The City of Baton Rouge, Parish of East Baton Rouge strongly encourages the participation of
Small and Minority and Women-owned business in all contracts or procurements let by the City of
Baton Rouge Consolidated Government for goods and services and labor and material. To that
end, all Service Providers and suppliers are encouraged to utilize federal, state or locally certified
Small, Minority and Women-owned businesses in the purchase or sub-contracting of materials,
supplies, services and labor and material in which disadvantaged businesses are available.
Proposers that are not eligible for certification are encouraged to use Small, Minority and Women-
owned businesses where sub-contracting opportunities exist. To be responsive to this request for
proposal, the proposer should be a Small, Minority or Women-owned businesses or have put forth
a good faith effort to use certified Small, Minority or Women-owned businesses as subcontractors.
By submitting and signing a proposal, the proposer certifies that they are in compliance with this
requirement. The proposer shall submit with the proposal a plan and selection process outlining
good-faith efforts to utilize Small, Minority or Women-owned businesses as subcontractors.
Written notification is the preferred method to inform Small, Minority and Women-owned businesses
of potential subcontracting opportunities. A current list of certified Small, Minority and Women-owned
businesses may be obtained from the Louisiana Economic Development Certification System at
https://smallbiz.louisianaeconomicdevelopment.com/certifiedbusiness/default.aspx. Additionally, a
current list of Small, Minority and Women-owned businesses, which have been certified by the
Louisiana Department of Economic Development and have opted to enroll in the State of Louisiana
Procurement and Contract (LaPAC) Network, may be accessed from
http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/Vendor/srchven2.cfm. You may then determine the
search criteria (i.e. alphabetized list of all certified vendors, by commodities, etc.), and select
"SmallE". Additional assistance may also be obtained from the Small Business Administration and
the Minority Business Development Agency of the Department of Commerce to solicit and use these
firms at http://www.mbda.gov/contact.
Copies of notification to certified Small, Minority and Women-owned businesses will satisfy the
notification requirements. Notification must be provided to the certified entrepreneurships by the
proposer in writing no less than five working days prior to the date of proposal deadline.
Notification must include the scope of work, location to review plans and specifications (if
applicable), information about required qualifications and specifications, any bonding and
insurance information and/or requirements (if applicable), and the name of a person to contact.
In the event questions arise after an award is made relative to the proposer's good faith efforts, the
proposer will be required to provide supporting documentation to demonstrate its good faith
subcontracting plan was actually followed. If it is at any time determined that the Service Provider
did not in fact perform its good faith subcontracting plan, the contract award or the existing contract
may be terminated.
Revised 10-02-25 9

ADDITIONAL REQUIREMENTS FOR THIS BID
The City-Parish, its officers, employees and agents, shall not be responsible for the negligent acts and
omissions of the Contractor or the Contractor's officers, employees, agents or subcontractors, nor shall
the Contractor or the Contractor's officers, employees or agents be responsible for the negligent acts or
omissions of the City - Parish, its officers, employees and agents. Accordingly, Contractor shall indemnify
and save City - Parish, its officers, employees and agents, harmless from any and all claims, suits and
actions of any character, name or description brought for or on account of any injury or damage to any
person or property arising out of the work performed by the Contractor and resulting from the negligence,
commission or omission of any act by the Contractor, or Contractor's officers, employees, agents or
subcontractors.
If work is to be performed on site, contractor shall furnish proof of insurance as required in the
specifications.
Payment terms for services will be Net 30 days based on the monthly invoice. Agencies will be invoiced
monthly in arrears by the contractor. Advanced payments shall not be made.
The City-Parish reserves the right to cancel this contract with thirty (30) days written notice.
Termination for Cause: The City-Parish may terminate this Contract for default by giving the contractor
written notice thereof, specifying with particularity each such default. After the first such notice of default,
Contractor shall have ten (10) days after receipt of notice to cure or take reasonable steps to cure the
default. If the contractor fails to cure or take reasonable steps to cure the default within such ten-day
period, the City-Parish may declare this Contract, as appropriate, terminated. In the event of a second
notice of default, whether for the same or a different infraction of contractual obligations, the contractor
will be given five (5) days to cure the default. If a third notice of default should become necessary, the
contract may be terminated upon notification of said default.
Termination for Convenience: The City-Parish may terminate this Agreement at any time by giving
thirty (30) days written notice.
Termination for Non-Appropriation Clause: Should the Invitation to Bid result in a multi-year contract,
a non-appropriation clause shall be made a part of the contract terms as required by state statutes,
allowing the City-Parish to terminate the contract for lack of appropriated funds on the date of the
beginning of the first fiscal year for which funds are not appropriated.
SDSs SHOULD BE SUBMITTED WITH BID OR WITHIN FIVE (5) DAYS OF REQUEST FROM
PURHASING OFFICE- FAILURE TO PROVIDE WILL DEEM YOUR BID AS NON-RESPONSIVE:
All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in
Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must meet
all requirements of Louisiana State Laws. Additionally, Contractor must submit product labels, safety data
sheets (SDS) (formerly material safety data sheets) and EPA registry number to the agency prior to work
commencing. This information will be required on any subsequent deliveries if there is a change in
chemical content or a different product is being supplied. Failure to submit this data may be cause to the
contract being canceled.
Revised 10-02-25 10