A26-0730 - OEM SRP & MAS for Harley Davidson Motorcycles

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	441228 - Motorcycle, ATV, and All Other Motor Vehicle Dealers
Posted Date:	Mar 12, 2026
Due Date:	Apr 7, 2026
Solicitation No:	20008-A26-0730
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION TO BID – OEM SRP & MAS

SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST

BATON ROUGE PARISH until 11:00 am CST, April 7, 2026

TITLE:

A26-0730 - Original Equipment

Manufacturer Standard Replacement Parts

& Manufacturer Authorized Service for

Harley Davidson Motorcycles

FILE NO: 26-000730

RETURN BID TO:

PURCHASING DIVISION

Physical Address:

222 St. Louis Street

8th Floor Room 826

Baton Rouge, LA 70802

AD DATES: 03/19/26 & 03/26/26

SHIP TO ADDRESS:

City Parish Garage (Central Garage)

333 Chippewa Street

Baton Rouge, LA 70802

VENDOR NAME

**NOTE: U.S. Postal Regular & Expedited Mail do not deliver

to our physical address; delays may occur due to City

Parish Mailroom processing

Contact Regarding Inquiries:

Purchasing Analyst : Dexter Stewart

Telephone Number: 225-389-3259 x 3272

Email:

dsstewart@brla.gov

MAILING ADDRESS

REMIT TO ADDRESS

CITY, STATE, ZIP

TELEPHONE NO.

E-MAIL

FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE

AUTHORIZED SIGNATURE (Required)

PRINTED NAME

TO BE COMPLETED BY VENDOR:

CONTRACTORS LICENSE IF APPLICABLE

1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.

2. _________% discount for payment made within 30 days. Discount for payment made in less

than 30 days, or less than 1%, or applicable to an indefinite quantity contract will be

accepted but not an award consideration.

Bidders should acknowledge all addenda and the date received.

The Bidder acknowledges receipt of the following issued ADDENDA

No. Date:

F.O.B.: DESTINATION - PAYMENT TERMS: NET 30

ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID

The signature on this document certifies that proposer has carefully examined the instructions to bidders,

terms and specifications applicable to, and made a part of this solicitation. By submission of this document,

proposer further certifies that the prices shown are in full compliance with the conditions, terms and

specifications of this solicitation. Bid must be signed in the designated space above and by person authorized

to sign for bidder.

No alterations, changes or additions are allowed on this solicitation, and no additional information,

clarifications or other documents are to be included unless specifically required by the specification. Any

errors in extensions of prices will be resolved in favor of unit prices submitted.

If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational license

and/or permit issued by the City-Parish shall be supplied by the successful vendor, if applicable.

Revised 10-02-25

INSTRUCTIONS TO BIDDERS/TERMS & CONDITIONS FOR OEM SRP & MAS

Bidders are urged to promptly review the requirements of these specification, terms and conditions

and submit questions for resolution as early as possible during the bid period. Questions or concerns

must be submitted in writing to the purchasing division during the bid period. Otherwise, this will

be construed as acceptance by the bidders that the intent of the specifications, terms and conditions

are clear and that competitive bids may be obtained as specified herein. Protests with regard

to the specification, terms and conditions documents will not be considered after bids are opened.

This proposal is to establish firm prices for materials supplies and services for the contract period to be

determined. Delivery shall be made or services provided as needed throughout the contract period, or

as required by the specification. Quantities, if shown, are estimated only. Smaller or larger quantities may

be purchased based upon the needs of the City-Parish. There is no guaranteed minimum quantity.

1. Read the entire bid, including all terms and conditions and specifications.

2. Bids are mailed only as a courtesy. The City - Parish does not assume responsibility for failure of bidders to receive

bids. Bidders should rely only on advertisements in the local newspaper, and should personally pick up bids and

specifications. Full information may be obtained, or any questions answered, by contacting the Purchasing Division,

222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or by calling (225) 389-3259. The City will

not accept fax proposals or proposals sent via e-mail.

3. The bid number, bidder's name, address and bid opening date should be clearly printed or typed on the outside of

the bid envelope. Only one bid will be accepted from each bidder for the same job. Alternates will not be accepted

unless specifically requested in the proposal. Submission of more than one bid or alternates not requested may be

grounds for rejection of all bids by the bidder.

4. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the Purchasing

Division on or before the specified bid opening date and time. Late bids will not be considered under any

circumstances. NO FAXED OR EMAIL BIDS WILL BE ACCEPTED.

5. Failure to deliver within the time specified in the bid will constitute a default and may cause

cancellation of the contract. Where the city has determined the contractor to be in default, the city

reserves right to purchase any or all products or services covered by the contract on the open market

and to charge the contractor with cost in excess of the contract price. Until such assessed charges

have been paid, no subsequent bid from the defaulting contractor will be considered.

6. The contract shall be firm through a one year period. Upon agreement of both the contractor and the

City - Parish, the contract may be extended a second or a third year or other shortened specified

time periods. Extension of the contract into the second or third time periods shall be made by letter

on or before the expiration of the contract. Extension is only possible if all prices and conditions remain

the same.

7. Proposals are mailed only as a courtesy. The City - Parish does not assume responsibility for failure of

bidders to receive proposals. Bidders should rely only on advertisements in the local newspaper.. Full

information may be obtained, or any questions answered, by contacting the Purchasing Division,

222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or by calling (225) 389-3259.

8. Only one bid will be accepted from each bidder for the same job. Alternates will not be accepted unless

specifically requested in the proposal. Submission of more than one bid or alternates not requested may

be grounds for rejection of all bids by the bidder.

Revised 10-02-25

9. Except for bids submitted through the www.centralauctionhouse.com on-line bidding site, bids shall be accepted

only on proposal forms furnished by the City of Baton Rouge and Parish of East Baton Rouge Purchasing Division.

Official Bid Documents are available at Central Bidding (http://www.centralauctionhouse.com ). Electronic Bids may

be submitted at Central Bidding (www.centralbidding.com). For questions related to the electronic bidding process,

please call Central Bidding at 225-810-4814. Bids shall be accepted only on proposal forms furnished by the City

of Baton Rouge and Parish of East Baton Rouge Purchasing Division. The City - Parish will only accept bids from

those bidders in whose names the proposal forms and/or specifications were issued. Altered or incomplete bids,

(including non-acknowledgement of issued addenda or the use of substitute forms or documents, will subject the

bid to rejection on non-responsiveness grounds.

10. All proposals must be typed or written in ink. Any erasures, strikeover and/or changes to prices should be

initialed by the bidder. Failure to initial may be cause for rejection of the bid as non-responsive.

11. All proposals must be manually signed by a properly authorized party. Failure to do so shall cause the

bid to be rejected as non-responsive.

12. Where one or more vendor's exact products or typical workmanship is designated as the level of

quality desired or equivalent, the Purchasing Division reserves the right to determine the acceptability

of any equivalent offered.

11. If bidding other than specified, sufficient information should be enclosed with the bid in order to

determine quality, suitability, and compliance with the specifications. Failure to comply with this request

may eliminate your bid from consideration. If requested, literature and/or specifications must be

submitted within five (5) days.

12. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as required by

the specifications or on the bid form. Representative samples shall be submitted upon request, if appropriate.

Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations,

descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and compliance with

the specifications in the solicitation.

13. Written addenda issued prior to bid opening which modifies the proposal shall become a part of the

proposal for bid, and shall be incorporated within the purchase order and/or contract. Only a written

interpretation or correction by Addendum shall be binding. Bidders shall not rely upon any interpretation

or correction given by any other method.

14. For printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish

Government and must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room

826, Baton Rouge, LA 70802, upon completion of the order.

15. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in

Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must

meet all requirements of Louisiana State Laws. Bidders should submit product label, material safety

data sheet and EPA registry number with bid or within five (5) days of request from purchasing office. This

information will be required on any subsequent deliveries if there is a change in chemical content or

a different product is being supplied. Failure to submit this data may be cause for the bid to be rejected

or the contract canceled.

16. Delivery of items must be made on time to City - Parish final destinations within East Baton Rouge Parish.

All freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH requires all products to

be new (current) and all work must be performed according to standard practices for the project. Unless

otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship

and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or

acceptance of the project. Any deviations or alterations from the specifications must be indicated and/or

supporting documentation supplied with bid submission. .. Late deliveries or unsatisfactory performance

may be cause to cancel the Purchase Order or contract.

17. The City - Parish reserves the right to award items separately, grouped or on an all-or-none basis and to

reject any or all bids and waive any informalities.

18. Quantities, if shown, are estimated only. Smaller or larger quantities may be purchased based upon the needs of

the City-Parish. There is no guaranteed minimum quantity.

19. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are

Revised 10-02-25

exempt from state and local taxes.

20. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or

purchase orders to persons who are employed by any agency of the City - Parish Government, or

any business of which he or his spouse has more than a twenty-five percent (25%) interest. The

Code also prescribes other restrictions against conflict of interest and establishes guidelines to

assure that appropriate ethical standards are followed. If any question exists regarding potential

violation of the Code of Ethics, bidders should contact the Purchasing Division prior to submission of

the bid. Any violation of the Code of Ethics shall be grounds for disqualification of bid or cancellation

of contract.

21. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed

according to standard practices for the project. Unless otherwise specified, no aftermarket parts will be

accepted. Unless otherwise specified, all workmanship and materials must have at least one (1) year

guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or

alterations from the specifications must be indicated and/or supporting documentation supplied with bid

submission

22. The City - Parish reserves the right to terminate this contract prior to the end of the contract period on

twenty-four (24) hours written notice for unsatisfactory performance. Termination under this paragraph

shall not relieve either party of any obligation or liability that may have occurred prior to the effective date

of termination.

23. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products

produced, manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana.

Do you claim this preference if allowed?

YES NO . If this preference is claimed, attach substantiating information to the proposal to show

the basis for the claim.

24. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish

to periodically inspect and audit all data and records of the Contractor relating to his performance

under this contract.

25. In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010,

any public entity is authorized to reject the lowest bid from, or not award the contract to, a business

in which any individual with an ownership interest of five percent or more has been convicted of, or

has entered a plea of guilty or Nolo Contendere to any state felony crime or equivalent federal

felony crime committed in the solicitation or execution of a contract or bid awarded under the laws

governing public contracts under the provisions of Chapter 10 of this Title, professional, personal,

consulting, and social services procurement under the provisions of Chapter 16 of Title 39 of the

Louisiana Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of

Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.

26. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability

companies must be in good standing with the Louisiana Secretary of State at the time of execution of

the contract.

27. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase

of the goods and/or services specified herein. Submittal of any contrary terms and conditions may

cause your bid to be rejected. By signing and submitting a bid, vendor agrees that contrary terms

and conditions which may be included in their bid are nullified; and agrees that this contract shall be

construed in accordance with this solicitation and governed by the laws of the State of Louisiana as

required by Louisiana Law.

Revised 10-02-25

28. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder

certifies that their company, any subcontractors, or principals are not suspended or debarred by the general

services administration (GSA) in “Audit Requirements In subpart F of the Office of Management and Budget’s

uniform administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB

circular a-133).

a. A list of parties who have been suspended or debarred can be viewed via the internet at

http://www.sam.gov.

b. A contract award must not be made to parties listed on the government wide exclusions in the System for

Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions contains

the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared

ineligible under statutory or regulatory authority other than Executive Order 12549.

29. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids

containing “Payment in Advance” or “C.O.D. requirements may be rejected. Payment is to be made

within 30 days after receipt of properly executed invoice or delivery, whichever is later.

30. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract

award will be given at the bid opening or during the evaluation process. Bid tabulations may be

accessed at: https://city.brla.gov/dept/purchase/bidresults.asp

31. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim

or action, or take other appropriate measure, to indemnify, and hold harmless, the city, its agents and

employees from and against all claims and actions for bodily injury, death or property damages

caused by fault of the contractor, its officers, its agents, or its employees. Contractor is obligated

to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its employees,

however the contractor shall have no obligation as set forth with respect to any claim or action from

bodily injury, death or property damages arising out of the fault of the City, its officers, its agents, or

its employees.

32. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere

to the mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal

Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973,

as amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the

Education Amendments of 1972, the Age Act of 1975, and agrees to abide by the requirements of

the Americans with Disabilities Act of 1990.

33. Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances

and regulations which affect their employees or prospective employees.

34. The City of Baton Rouge, Parish of East Baton Rouge launched a new Enterprise Resource Planning

(ERP) system, Vendor Self Service (VSS) via Munis. VSS replaced the legacy vendor database and

will be used by all departments and agencies citywide.

Revised 10-02-25

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number	Description	Date Issued	Bid Open Date/Time
20008-A26-0730	A26-0730 - OEM SRP & MAS for Harley Davidson Motorcycles Original: 20008-A26-0730	03/12/2026	04/07/2026 11:00:00 AM CT

Department	Non State - East Baton Rouge City Parish Purchasing
Section	Purchasing
Dept Code	20008
Contact	Paul Narcisse
Address	222 St Louis St 8th Floor; Room 826 Baton Rouge, LA 70802
Phone	225-389-3259, Ext. 3265
Fax	225-389-4841
Email	pgore@brla.gov

A26-0730 - OEM SRP & MAS for Harley Davidson Motorcycles

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