27A-110 Liquid Aluminum Sulfate

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID# 27A-110
LIQUID ALUMINUM SULFATE
New Castle County Sealed Bid and Proposal Solicitation
Introduction:
New Castle County is seeking competitive sealed bids and priced proposals for Liquid Aluminum
Sulfate interested parties are asked to submit their bids and proposals to the New Castle County
Purchasing Division.
Important Dates:
First Advertisement May 20th, 2026
Second Advertisement May 27th , 2026
Pre-Solicitation Conference N/A
Deadline for Vendor Questions 9:00am, May 29th, 2026
Proposal/Bid Submission Deadline 2:00pm, June 17th, 2026
Target Award [or beginning of term] Date of Award
Bid Specifications:
Vendors are responsible for retrieving bid specifications and addenda (if applicable) from
https://www.newcastlede.gov/Bids.aspx.
All questions regarding this solicitation must be submitted in writing. No verbal responses or
unofficial communications that modify the terms and specifications of this solicitation will be
considered binding. Any changes to the solicitation will only be made through an official, written
addendum issued by New Castle County and posted on the website (link provided above). New
Castle County reserves the right to answer verbal questions that do not modify any part of this
solicitation.
Contact Information:
Questions should be submitted in writing and directed to Susan Smith Procurement Agent, at
susan.smith@newcastlede.gov by the date and time noted in the table above.
5/7/26 Bid# 27A-110 Page 1 of 24

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID# 27A-110
LIQUID ALUMINUM SULFATE
Table of Contents -
Section 1: General Information ...................................................................................................... 4
1. Submission Deadline: .......................................................................................................... 4
2. Submission Address: ........................................................................................................... 4
3. Delivery Method: ................................................................................................................ 4
4. Bid Submission Instructions and Content Requirements: .................................................. 4
5. State of Delaware Business License .................................................................................... 6
6. Bid Opening: ........................................................................................................................ 6
7. Award Criteria ..................................................................................................................... 6
8. Contract Terms: .................................................................................................................. 7
9. Diversity and Inclusion: ..................................................................................................... 10
10. Subcontracting: ................................................................................................................ 11
11. Federal Funding Requirements Specific to Grant Awards .................................................. 11
Section 2: Bid Specific Requirements ........................................................................................... 12
1. Scope of Work | Specifications ......................................................................................... 12
2. No Substitutions ................................................................................................................ 12
3. Right to Inspect ................................................................................................................. 12
4. Indemnification ................................................................................................................. 12
5. New Castle County Commitment to Supplier Diversity .................................................... 12
6. Contract Accessibility ........................................................................................................ 13
7. Confidentiality ................................................................................................................... 13
8. Material Safety Data Sheets (MSDS)................................................................................. 13
9. Required Insurance ........................................................................................................... 13
10. Delaware Labor ................................................................................................................ 15
11. Cooperative Contingency ................................................................................................. 15
12. Additions .......................................................................................................................... 15
Section 3: Non-Collusion Statement ............................................................................................. 17
Section 4: Authorized Representative Procurement Affidavit ..................................................... 18
5/7/26 Bid# 27A-110 Page 2 of 24

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID# 27A-110
LIQUID ALUMINUM SULFATE
Section 5: Respondent Checklist ................................................................................................... 20
Section 6: Green Initiative Expectations ....................................................................................... 21
Attachment A - Scope of Work/Specifications ............................................................................. 23
Attachment B - Pricing Information ............................................................................................. 24
NOTE - All Exhibits will be listed within the scope of work
PLEASE NOTE: If you are not currently a registered vendor, please register to become a vendor
in our Vendor Self Service portal. You will need to complete and upload your W9, provide your
banking information, and select the commodities that align with your business. The link is as
follows: https://newcastlecountyde.munisselfservice.com/vss
5/7/26 Bid# 27A-110 Page 3 of 24

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID# 27A-110
LIQUID ALUMINUM SULFATE
SECTION 1: GENERAL INFORMATION
1. Submission Deadline:
Proposals must be received before the Submission Deadline noted in the table on Page 1.
Submissions must include one (1) printed original and (1) hard copy.
2. Submission Address:
New Castle County Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
3. Delivery Method:
3.1 Mail to the address above. Use a carrier that guarantees delivery and provides
tracking. Vendor is fully responsible for delivery to the correct location by the due
date and time of the bid opening.
3.2 Deliver in person to the Government Center between 8 a.m. and 3:30 p.m. EST on
business days. Contact a member of the Administrative Services at 302-395-5965
upon arrival or ask the Receptionist to contact the Purchasing Division.
3.3 Facsimile (fax) transmissions are unacceptable and will be rejected.
4. Bid Submission Instructions and Content Requirements:
4.1 Clearly display BID# 27A-110 LIQUID ALUMINUM SULFATE in the lower
left quadrant on the front of the sealed envelope.
4.2 Include completed Non-Collusion Statement/Signature Page and Authorized
Representative Procurement Affidavit signed and dated by the Authorized
Representative.
4.2.1 Failure to sign and return these documents could result in a bid
submission being rejected.
4.3 The Signature Page must include the company name, address, tax ID, and
contact information.
4.4 All bidders must provide copies of all necessary licenses required to perform the
work specified in this solicitation. Licenses must be issued by the appropriate
licensing authority prior to the execution of a contract or issuance of a purchase
order.
4.4.1 It is the responsibility of each bidder to ensure that their licenses are
current and valid throughout the bidding process and the duration of the
contract. Expired or suspended licenses may result in disqualification from
the bidding process or termination of the contract if discovered post-
5/7/26 Bid# 27A-110 Page 4 of 24

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID# 27A-110
LIQUID ALUMINUM SULFATE
award.
4.4.2 Bidders must hold all licenses that are relevant to the scope of work or
specifications outlined in the solicitation. This includes, but is not limited
to, professional licenses, business licenses, contractor licenses, specialized
licenses, and any specific permits required by local, state, or federal law.
4.4.3 Each bidder is responsible for understanding and identifying the specific
licenses and/or permits required to comply with section 4.4.2 of this
solicitation.
4.4.4 Copies of all required licenses must be submitted along with the bid
documents. Failure to include all necessary license documentation may
result in the bid being considered non-responsive.
4.4.5 Bidders are required to notify New Castle County immediately of any
changes to the status of licenses during the bidding process or contract
period. This includes renewals, suspensions, or revocations.
4.4.6 Compliance with all licensing requirements is mandatory. Bidders found to
be non-compliant may face penalties including, but not limited to,
disqualification from current and future solicitations, and legal actions
where applicable.
4.4.7 New Castle County reserves the right to verify the validity of any licenses
submitted as part of the bid documents at any time. Bidders may be
required to provide additional information or documentation to support
the validity of their licenses.
4.5 Bidders are asked to provide a brief statement on the Non-Collusion Statement of
how they heard about this solicitation opportunity.
4.6 By submitting a proposal, each bidder represents that has reviewed and will
comply with the New Castle County Code of Ethics, New Castle County Code
2.03.101-110 (the "Ethics Code"), throughout the solicitation process and during
the full term of any resulting contract, including any extensions or renewals.
4.6.1 Bidders shall refrain from offering, giving, soliciting, or accepting anything
of value to or from County officials or employees that would violate the
Ethics Code, and shall avoid any actions creating an appearance that
County decisions are influenced by factors other than the merits.
4.6.2 Bidders shall not seek, obtain, disclose, or use confidential information for
private gain or to obtain an unfair competitive advantage in the
procurement process or during contract performance.
4.6.3 Bidders shall disclose with their proposal the identity of any County
officials or employees, or spouse, child, parent, step-parent or sibling of
the whole or half-blood of any County official or employee, who are
5/7/26 Bid# 27A-110 Page 5 of 24

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID# 27A-110
LIQUID ALUMINUM SULFATE
associated with the bidder or who hold a legal or equitable ownership of
more than five (5) percent in the bidder (more than one (1) percent in the
case of a corporation whose stock is regularly traded on an established
securities market). Bidders shall include a description of the association or
ownership of any person identified. If such association or ownership
becomes known after submission the bidder shall provide written notice
to the New Castle County Purchasing Division within three (3) business
days of discovery.
4.6.4 By submitting a proposal and signing the Procurement Affidavit, the bidder
certifies ongoing compliance with the provisions in Section 4.6.
4.6.5 Without limiting any other rights or remedies, the County may deem a
proposal nonresponsive or reject a proposal if the bidder fails to comply
with the provisions in Section 4.6. or may require that a bidder provide a
favorable opinion of the Ethics Commission before awarding a bidder a
contract if a bidder discloses any person with an association or ownership
of the bidder.
5. State of Delaware Business License
Within seven (7) days from receiving a notice of intent to award, the successful vendor
must either furnish the County with proof of a Delaware Business Licensure or initiate the
process of application where required. https://onestop.delaware.gov/
6. Bid Opening:
Bids must be submitted no later than the date and time specified in the date table on
Page 1. Attendees are welcome at the bid opening meeting scheduled at that time.
7. Award Criteria
7.1 Award, if any, will be made in conjunction with the Delaware Code, Subchapter 2,
Chapter 69, Title 29, and the New Castle County Code 2.05.303, and 2.05.502.
7.2 This contract will be awarded to the responsible and responsive bidder(s) offering
the best value and meeting the bid's requirements. Award decisions will be based
on price and product evaluation.
7.3 New Castle County reserves the right to reject any or all bids and/or to make
awards in the manner most advantageous to the County, including multiple,
partial, or itemized awards in conjunction with the Delaware Code, Subchapter 2,
Chapter 69, Title 29 and the New Castle County Code 2.05.303, and 2.05.502.
7.4 Receipt of a contract award does not guarantee any specific volume of orders for
5/7/26 Bid# 27A-110 Page 6 of 24

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID# 27A-110
LIQUID ALUMINUM SULFATE
services or products under the resulting contract.
8. Contract Terms:
8.1. The contract period will be from date of award to June 30, 2027 with the option
to extend annually for a period of up to three (3) years, one year at a time, by
mutual agreement.
8.2. Pricing must be firm for the length of the contract, including extensions as
applicable.
8.3. Payment Terms:
8.3.1. The purchase order/contract number must appear on all correspondence,
invoices, shipping papers and packages.
8.3.2. Modifications to any purchase order or contract are strictly prohibited
without prior written approval from the authorized representative of New
Castle County. Consequently, invoices submitted for any changes that have
not been previously authorized will not be eligible for payment.
8.3.3. Invoices are to sent to accountspayable@newcastlede.gov.
8.4. Delivery Terms:
8.4.1. Any delivery associated with this purchase order or contract must be F.O.B.
(Free On Board) destination, unless specified otherwise in the contract.
This means that the vendor is responsible for all freight and transportation
costs and risks until the goods are delivered to the specified destination.
Any exceptions to this term must be clearly noted and agreed upon in the
contract.
8.4.2. Rejection of Non-Conforming Deliveries: New Castle County reserves the
right to reject and return, at the vendor's expense, any materials that
exceed the ordered quantity or are found to be defective.
8.4.3. Order Cancellation: The County may reject and/or cancel this order, or any
part of it, including installment deliveries, if there is a failure to ship the
order or any installment within the specified time frame, or if the
shipments do not meet the ordered quantities or quality standards.
8.4.4. Suspension or Cancellation Due to Unforeseen Events: Deliveries may be
suspended or canceled during occurrences such as strikes, labor
disturbances, secondary boycotts, fires, floods, or other circumstances
beyond practical control of New Castle County.
8.4.5. Guarantee of Quality: All goods and articles provided under this order are
guaranteed to be free from defects in material and workmanship and must
conform to the specifications stated or referenced in this agreement.
8.4.6. Compliance with Laws: In fulfilling this order, the vendor must comply with
5/7/26 Bid# 27A-110 Page 7 of 24

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID# 27A-110
LIQUID ALUMINUM SULFATE
all applicable federal and state laws and regulations, including the Fair
Labor Standards Act. Any legal provisions required by these laws and
regulations are considered to be incorporated by reference into this
contract.
8.4.7. Acceptance of Terms: By accepting this purchase order/contract and
delivering to New Castle County, the vendor agrees to all terms and
conditions outlined herein without modification. Any additional terms or
conditions provided by the vendor during shipment or delivery are
deemed null and void and are not enforceable.
8.5. Contract Termination:
8.5.1. Termination for Convenience: This contract may be terminated by New
Castle County if funding appropriated by the New Castle County Council
becomes unavailable or is reduced. Additionally, the County may
terminate this contract at its discretion if the goods or services provided
are no longer needed, or if there is a shift in the County's priorities. In any
case of termination for convenience, the County will provide written notice
to the other party.
8.5.2. Termination for Cause: New Castle County reserves the right to terminate
this contract immediately if the other party fails to meet any of its
contractual obligations. This includes, but is not limited to, failure to
deliver goods or services as specified within the agreed timelines, non-
compliance with performance standards, or breach of any terms and
conditions stipulated in the contract. Upon determination that a breach
has occurred, New Castle County will provide written notice of termination
to the defaulting party. The County expects strict adherence to all contract
provisions and will enforce this clause rigorously in the event of non-
compliance.
8.6. New Castle County Code of Ethics; Conflict of Interest and Contracting
Restrictions:
8.6.1. The New Castle County Code of Ethics, New Castle County Code
2.03.101-110 et seq. (the "Ethics Code"), establishes minimum standards
for ethical conduct, financial disclosure, conflicts of interest, and related
prohibitions, and is administered by an independent Ethics Commission.
The Ethics Code includes, among other things: prohibitions relating to
conflicts of interest and the appearance of impropriety; restrictions on
representing private interests before the County; post-employment
restrictions; and rules governing confidential information, gifts,
solicitation, and code of conduct.
5/7/26 Bid# 27A-110 Page 8 of 24

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID# 27A-110
LIQUID ALUMINUM SULFATE
8.6.2. No County official or County employee, or his or her spouse, child, parent,
step-parent or sibling or any business with which the County official or
County employee or his or her spouse, child, parent, step-parent or sibling
is associated or who has a legal or equitable ownership of more than five
(5) percent (more than one (1) percent in the case of a corporation whose
stock is regularly traded on an established securities market) shall enter
into any contract with the County except for employment contracts, unless
the agreement is awarded following a process of public notice and
competitive bidding and there are no circumstances that create an
appearance of impropriety.
8.6.3. Exemptions to this requirement are allowed for contracts not exceeding
five hundred dollars ($500.00) annually, provided the terms are negotiated
at arm's length and there are no circumstances that create an appearance
of impropriety. This exemption also applies if the subcontractor is the sole
provider of the service or product, or there are exigent circumstances, and
there are no circumstances that create an appearance of impropriety. A
rebuttable presumption of a knowing and willful violation of this section
arises if a contract or subcontract is awarded directly to a County official
or employee or a spouse or child of a County official or employee. This
presumption can be contested with appropriate evidence demonstrating
compliance with ethical and procedural standards.
8.6.4. The vendor shall ensure that any County official or employee who is
associated with the Business or who has a legal or equitable ownership of
more than five (5) percent (more than one (1) percent in the case of a
corporation whose stock is regularly traded on an established securities
market) timely files a statement with the Office of Human Resources
pursuant to New Castle County Code 2.03.104.C. and, if applicable, a
statement of financial disclosure with the Ethics Commission pursuant to
New Castle County Code 2.03.106-107.
8.6.5. The vendor shall provide written notice to the Procurement Division and
the Ethics Commission within three (3) business days of any suspected or
actual violation of the Ethics Code by its owners, officers, employees,
agents, subcontractors, and representatives, or by any County official or
employee (or spouse, child, parent, step-parent or sibling of the County
official or employee) who either is associated with the vendor or has a legal
or equitable ownership of more than five (5) percent of the vendor (or
more than one (1) percent in the case of a corporation whose stock is
5/7/26 Bid# 27A-110 Page 9 of 24

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
BID# 27A-110
LIQUID ALUMINUM SULFATE
regularly traded on an established securities market).
8.6.6. The vendor shall cooperate fully with any Ethics Commission inquiry or
County investigation, including providing documents and access to
personnel reasonably necessary to assess compliance.
8.6.7. Upon award and upon County request, the vendor shall execute and
deliver a Conflicts of Interest/Ethics Code Compliance Certification in a
form acceptable to the County and shall furnish periodic written
attestations of continued compliance on contract anniversary basis.
8.6.8. Without limiting any other rights or remedies, the County may require
removal of personnel, impose contractual remedies, or terminate for
cause if the vendor fails to comply with the provisions in Section 8.6.
8.7. License Requirements:
8.7.1. License Provision and Verification: The vendor must pay for and provide
valid proof of all licenses required to perform the work specified under this
contract prior to commencement. This includes but is not limited to
professional licenses, business licenses, contractor licenses, specialized
licenses, and any specific permits required by local, state, or federal law.
8.7.2. Maintenance of Licenses: The vendor is responsible for ensuring that all
required licenses remain valid and active throughout the term of the
contract. Failure to maintain valid licenses may result in termination of the
contract.
8.7.3. Notification of License Changes: The vendor must immediately notify New
Castle County of any changes to the status of their licenses, including
renewals, suspensions, or revocations.
8.7.4. Compliance and Verification: The vendor must comply with all licensing
requirements. New Castle County reserves the right to verify the validity
of the licenses at any point during the contract period and may request
additional documentation to verify compliance.
8.7.5. License Awareness: The vendor is responsible for understanding and
complying with the licensing requirements as specified in the contract
documents.
9. Diversity and Inclusion:
9.1 Minority and Women-owned Business Enterprises (MWBE) will be afforded full
opportunity to submit proposals and will not be subject to discrimination based
on race, color, national origin, sex, religion, age, disability, or sexual orientation in
the consideration of this award.
9.2 New Castle County is committed to and encourages supplier diversity, including
participation from Minority- and Women-owned Business Enterprises. Proposals
5/7/26 Bid# 27A-110 Page 10 of 24