A La Carte Offerings
| Agency: | Montgomery County Public Schools |
|---|---|
| State: | Maryland |
| Type of Government: | State & Local |
| Posted Date: | Apr 22, 2026 |
| Due Date: | May 13, 2026 |
| Solicitation No: | 9102.12 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Open Solicitation
| Bid/RFP Number: 9102.12 | |
| Solicitation Title |
A La Carte Offerings |
| Due Date & Time |
05/13/2026 02:00 PM
|
| Contract Type |
Bid |
| Buyer E-mail | |
| Description |
The goal of this IFB is to expand the offerings of snack and beverage items available to students,and similar items available for adult feeding programs, such as catering and cafeterias. Snacksand beverages available for sale to students must meet the USDA Smart Snacks in Schoolsstandards and Maryland Nutrition Standards for all Foods Sold in School.
|
| eMaryland Marketplace link | |
Attachment Preview
THE BOARD OF EDUCATION OF MONTGOMERY COUNTY
MONTGOMERY COUNTY PUBLIC SCHOOLS
Department of Procurement
45 West Gude Drive Room 3100
Rockville, Maryland 20850-1747
April 22, 2026
Invitation for Bid No. 9102.12 - A La Carte Offerings
Bid Opening Time: 2:00 P. M. Bid
Opening Date:
May 13, 2026
NOTE: In the event of emergency closing of Board of Education offices, this bid will open at the same time on the
next regular working day.
COMPANY NAME: _________________________________________________________________________
BIDS RECEIVED AFTER THE BID OPENING TIME AND DATE WILL NOT BE ACCEPTED.
1. Term of Contract:
July 17, 2026 – July16, 2027
2. Terms of Delivery:
As Specified
3. Delivery Destination: As specified
4. Bid Security Required: No
Bid Security must be made payable to Montgomery County Board of Education
5. Performance Bond Required: No
6a. Samples Required:
Yes
No
6b. Sample Delivery Requirements:
Deliver to Procurement Office
Deliver to the Distribution Center
Deliver to the Division of Maintenance
Other – Department of Food and Nutrition Services Warehouse
6c. Sample Delivery Time:
Prior to bid opening
At time of bid opening
Subsequent to bid opening
NOTICE TO BIDDERS
The appropriate items below must be completed as part of the bid. Failure to comply may disqualify your bid.
Type or print legibly in ink.
I. BIDDER INFORMATION: As appropriate, check and/or complete one of the items below.
1. Legal name (as shown on your income tax return)
2. Business Name (if different from above)
3. Tax Identification Number
A copy of your W-9 must be submitted with this bid response.
II. BIDDER’S CONTACT INFORMATION: This will be filed as your permanent contact information.
1. Company Name
2. Address
3. Bid Representative’s Name
4. Phone Number(s)/Extension(s)
5. Fax Number
6. Email Address
7. Website
III. PURCHASE ORDER ADDRESS: Please complete if different from Bidder’s Contact Information.
1. Purchase Order Address
2. Representative’s Name
3. Phone Number (s)/Extension(s)
4. Fax Number
6. Email Address
IV. PROMPT PAYMENT DISCOUNT: MCPS may consider prompt payment discounts as part of the award process;
however, the Board reserves the right to make awards according to the best interests of MCPS.
Prompt payment discounts of less than twenty (20) days will not be considered.
V. PURCHASING CARD AND SUA PAYMENT PROGRAM: MCPS is currently utilizing a purchasing card and Single
Use Accounts (SUA) payment program through JP Morgan MasterCard. Please check the appropriate box below.
Yes, we accept MasterCard
No, we do not accept MasterCard
Note: To avoid payment delays after this change, all bidders that accept MasterCard are strongly encouraged to sign up to
receive SUA payments upon being notified of an award. For bidders that do not accept MasterCard, the ACH payment
method is also available. Please e-mail SUA@mcpsmd.org to register for SUA, or e-mail accountspayable@mcpsmd.org
to request ACH registration forms.
VI. PURCHASE ORDER PREFERENCE: Montgomery County Public Schools (MCPS) is in the process of issuing orders
via Facsimile or US Mail. MCPS prefers facsimile. Please check your preference below.
Facsimile US Mail Email EDI
VII. SLMBE (SMALL, LOCAL AND MINORITY BUSINESS ENTERPRISE): Check the appropriate box
below.
African American
Asian American
Female
Disabled
Hispanic
None
Native American
VIII. NON-DEBARMENT ACKNOWLEDGEMENT
_____ I acknowledge that my firm has NO pending litigation and/or debarment from doing business with the State of
Maryland or any of its subordinate government units and/or federal government within the past five (5) years.
_____ I acknowledge that my firm has pending litigation or has been debarred from doing business with the State of
Maryland or any of its subordinate government units and/or federal government, within the past five (5) years.
(Attachment)
As the duly authorized representative of the applicant, I hereby certify that the above information is correct and that I will
advise Montgomery County Public Schools should there be a change in status.
By (Signature)
Name and Title
Witness Name and Title
IX. ANTI-LOBBYING
The Contractor will comply with the Byrd Anti-Lobbing Amendment (31 U.S.C 1352) and certifies to the tier above that
it will not and not used Federal appropriated funds to pay a person or organization for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee
of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by U.S.C
1352. If applicable, contractor will complete the disclosure of lobbying with non-Federal funds using Lobbying Activities
Form (Form SF-LLL) and submit to {insert name of contracting entity} annually.
X. BIDDER'S CERTIFICATION: Upon notification of award, this document in its entirety is the awarded vendors
contract with MCPS. By signing below, the undersigned acknowledges that s/he is entering into a contract with MCPS.
A. The undersigned proposes to furnish and deliver supplies, equipment, or services, in accordance with specifications
and stipulations contained herein, and at the prices quoted. This certifies that this bid is made without any previous
understanding, agreement or connection with any person, firm, or corporation making a bid for the same supplies,
materials, or equipment, and is in all respects fair and without collusion or fraud.
B. I hereby certify that I am authorized to sign for the bidder. (Bidders are cautioned to read the material under Section
XXVII, signature to Bids, and to comply with its stipulations.) I/We certify that none of this company's officers,
directors, partners, or its employees have been convicted of bribery, attempted bribery, or conspiracy to bribe under
the laws of any state or federal government; and that no member of the Board of Education of the Montgomery County
Public Schools, Administrative or Supervisory Personnel, or other employees of the Board of Education has any
interest in the bidding company except as follows:
By (Signature)
Name and Title
Witness Name and Title
Department of Procurement
45 West Gude Drive, Suite 3100
Rockville, MD 20850-9999
General Stipulations and Instructions To Bidders
VI. Employer Information Report EEO-1
I. Invitation For Bid
The Board of Education of Montgomery County Maryland, herein
after referred to as The Board of Education, will receive sealed
proposals until the date and time indicated on the cover of the Invitation
For Bid. Bids must be delivered to the Department of Procurement at
the above address where it will be opened and publicly read at the stated
time. Bids must be delivered in sealed opaque envelopes. Envelopes
shall be clearly marked on the outside lower left corner with the bid
number and bid opening date and time.
II. Intent
These specifications are intended to cover the furnishing and delivery
of said materials, supplies, or services as hereinafter shown to any or to
each of the various public schools, offices, or to any designated
warehouse or warehouses in Montgomery County, Maryland,
whichever is specified, in quantities to be determined subsequent to the
bid opening.
III. Right To Cancel Or Reject Bids
The Board of Education requires that each successful bidder be liable
for compliance with the provisions of Title VII of the Civil
Rights Act of 1964. In order to fully comply with Title VII, a
company must file Employer Information Report EEO-1 with
the Joint Report Committee, 1800 G Street, NW, Washington,
D.C. 20036. Only companies that fall within the following
categories are required to file the Employer Information Report
EEO-1:
The entire company has at least 100 employees on the payroll.
The company is affiliated through centralized ownership and/or
centralized management, and the group legally constitutes a
single enterprise employing a total of 100 or more employees.
If your company has already filed an EEO-1 by virtue of
supplying materials or services under Federal Government
Contracts, it is necessary to submit only a copy of your most
recent EEO-1 report to the Department of Procurement. If you
are filing a report for the first time, send a copy of EEO-1 to the
Department of Procurement. Please note that purchase orders
will not be issued to companies that fall into the above
categories until proof of EEO-1 reporting has been received.
A. The Board of Education reserves the right to cancel any contract
if, in its opinion, there is a failure at any time to perform
adequately the stipulations of this Invitation For Bid, or if the
general conditions and specifications which are attached and
made part of this bid are not fulfilled, or if in any case there is any
attempt to willfully impose upon the Board of Education
materials or products or workmanship which are in the opinion of
the Board of Education of an unacceptable quality. Any action
taken in pursuance of this latter stipulation shall not affect or
impair any rights or claims of the Board of Education to damages
for the breach of any covenants of the contract by the contractor.
The Board of Education also reserves the right to reject the bid of
any bidder who has previously failed to perform adequately after
having once been awarded a prior bid for furnishing materials or
services similar in nature to those mentioned in this bid.
B. The Board of Education reserves the right to reject any or all bids
in whole or in part; to make partial awards; to waive any
irregularity in any quotation; to increase or decrease quantities if
quantities are listed in the bid; to reject any bid that shows any
omissions, alterations of form, and additions, conditions, or
alternate proposals not called for; and to make any such award as
is deemed to be in the best interests of the Board of
Education.
C. All items furnished must be completely new and free from
defects. No others will be accepted under the terms and intent of
this bid.
IV. Right To Purchase In The Open Market
Should the contractor fail to comply with the conditions of this
contract or fail to complete the required work within the time stipulated
in the contract, The Board of Education reserves the right to purchase
in the open market, or to complete the required work, at the expense of
the contractor or by recourse to provisions of the faithful performance
bond if such bond is required under the conditions of the bid.
V. Failure To Furnish Item(s)
Should the contractor fail to furnish any item or items, or to complete
the required work included in this contract, The Board of Education
reserves the right to withdraw such items or required work from the
operation of this contract without incurring further liabilities on the part
of the Board of Education.
VII. Preparation Of Bid
Bids must be submitted on the copy provided. Bidders may wish
to reproduce and retain one copy for its files. Bids must be
signed by an authorized representative of the company
submitting a bid. It is the intent of this solicitation that should a
given bid be accepted, it will automatically become the contract.
Notification of the bid award will be made by letter. Bidders
shall submit its bids and specifications on the appropriate
specification sheets that show the schedule of items to be
purchased. Bidders may attach a letter of explanation to its bid
if it so desire.
Prices quoted shall not exceed the prices established under any
governmental price control regulations. Bidders will be required
if requested by The Board of Education, to furnish satisfactory
evidence that they are qualified as manufacturers or dealers in
the items listed and have a regularly established place of
business. An inspection of any bidder’s place of business may
be made to determine the bidder’s ability to perform.
VIII. Discounts
The Board of Education reserves the right to consider discounts
in computing the bid.
A. Trade Discounts
All prices offered must be the lowest net price after trade
discounts have been considered. Bids offering a
percentage off list prices will not be accepted unless: (1)
specifically requested in that manner; (2) two copies of
the referenced price list accompany the bid.
B. Payment Discounts
Prompt payment discounts are solicited and will be
treated as follows:
(1) Unless specifically stated otherwise, discounts
offered which allow a minimum of twenty (20) days to
qualify will be deducted from prices offered in the bid
for the purpose of determining the lowest price offered.
(2) Discounts offering less than twenty (20) calendar
days will not be deducted from price offered for the
purpose of determining the lowest price, but will be taken
if payment is made within the discount period.
IX. “Or Equal” Interpretation
Unless the specifications and/or conditions state a
specific brand and substitutions will not be
considered, the Board of Education will consider other
brands or the product of other manufacturers as long as
the product meets the same specifications, standards,
and quality of the material being solicited through the
bid. On all such bids the bidder shall indicate clearly
the product on which it is bidding and shall supply
sufficient data on its own letterhead to enable an
intelligent comparison to be made with the particular
brand or manufacturer specified.
Whenever the specifications indicate a product of a
particular manufacturer, model, or brand and in the
absence of any written statement to the contrary by the
bidder, the bid will be interpreted as being for the exact
brand, model, or manufacturer specified,
together with all accessories enumerated in the
specifications.
X. Consideration of Prior Service
Awards on this bid will be made after consideration has been given to
any previous performance for The Board of Education as to quality of
service and/or merchandise and with regard to the bidder’s ability to
perform should it be awarded the bid.
XI. Delivery
The bidder agrees to furnish and deliver during the period of the
contract the items and articles which may be awarded to the bidder in
such amounts and quantities within the terms of the contract. All
Deliveries Must Be Prepaid FOB Destination, And In No Case Will
Shipments Collect Or Sidewalk Deliveries Be Accepted. Bidders
shall uncrate, completely assemble, and set in designated place all
equipment and furniture. All delivery cost shall be included in the bid
unit price.
XII. Packing Slips And Delivery Tickets
All materials delivered on this contract shall be packed in a substantial
manner in accordance with accepted trade practices. No charges may
be made over and above the bid price for packaging or for deposits on
containers. All deliveries shall be accompanied by delivery tickets or
packing slips. Tickets shall contain the following information for each
item delivered: the quantity, bid number, and the name of the
contractor.
XIII. Invoices
Payment depends on receipt of a proper invoice and satisfactory
contract performance. All invoices are to be transmitted to
the Department of Controller at: Department of Controller
45 West Gude Drive, Suite 3200 Rockville,
MD 20850-9999
Every invoice must include the following information:
A.
Name and address of the contractor
B. Taxpayer Identification number
C. The purchase order number
D. An invoice number
E. Bid number if applicable
F. The ship to address
G. Line item description, quantity, unit of
measure, unit price, and extended price as
stated on the purchase
order
H. Shipping and payment terms if not a bid
item
When a discount for payment is authorized and taken;
it will be made to the contractor as close as possible to,
but not later than, the end of the discount period. Prices
quoted shall not include federal excise or state sales and
use taxes. Exemption certificates will be furnished upon
request. Contractor inquiries concerning payment may be
made to accountspayable@mcpsmd.org.
XIV. Bid Security
If bid security is required, it must be payable to: “Montgomery County
Board of Education.”
Such bid security will be returned to all except the successful
bidder(s) within five business days after awards have been made.
The bid security of the successful bidder(s) will be returned upon
receipt of the performance bond if such bond is required under the
terms of the award. If no award is made within 60 days after the
date of the opening of the bids, bid security will be returned to any
bidder upon demand of the bidder at any time after the 60-day
period so long as it have not been notified of the acceptance of its
bid.
Written notification of the acceptance of any bid will be made
to the successful bidder(s).
XV. Performance Bonds
If required, the successful bidder or bidders on this bid must
furnish a performance bond in the amount indicated in the bid
document, made out to Montgomery County Board of
Education and prepared on an approved performance bond
form as security for the faithful performance of its contract. The
performance bond shall be submitted within ten business days
of the notification that the bid has been awarded. The surety
thereon must be such surety company or companies as are
acceptable to The Board of Education and as are authorized to
transact business in the State of Maryland. Attorneys in fact
who sign bid bonds must file with each bond a certified copy
of its power of attorney to sign said bonds. Should the bidder
fail or refuse to furnish the required performance bond within
ten business days after notification the bidder shall pay to The
Board of Education as liquidated damages for such failure or
refusal an amount in cash equal to the security deposited with
its bid.
XVI. Provision For Municipal Offices
Each bidder agrees when submitting its bid that it will make
available to every office and department of the Montgomery
County Government the bid prices submitted on this bid should
any such department or office wish to take advantage of the bid
prices submitted to The Board of Education.
XVII. Product Testing During Time of Contract
Material delivered on any contract resulting from this Invitation
For Bid may be tested for compliance with the specification
stipulated herein. Any shipment failing to fully meet or comply
with the specification requirements will be promptly rejected.
The cost of testing a representative sample of an order or
shipment for acceptance shall be borne by the Board of
Education except if the order or shipment is rejected for failure
to meet the requirements of the specification. In case of failure
to meet the requirements of the specification the cost of testing
will be charged to the contractor.
XVIII. Safety Standards
All work performed and all items supplied shall be in
compliance with applicable federal and state safety standards.
(OSHA-MOSHA). Material Safety Data Sheets shall be
included in all shipments.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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