25-007-05A Elevator Maintenance and Repair Services for Various Shelby County Buildings

Agency:	Shelby County
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238290 - Other Building Equipment Contractors 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Oct 29, 2024
Due Date:	Nov 14, 2024
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:

Category:

Support Services

Status:

Open

Publish Date:

Tuesday, October 29, 2024 - 9:30am

Close Date:

11/14/2024 - 4:00pm

Contact Person:

Robbie Peterson

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Shelby County

Tennessee

Lee Harris, Mayor

Request for Proposal

Shelby County Government

Purchasing Department

160 N. Main Street, 5th Floor

Memphis, TN 38103

Issued: October 29, 2024

Due: November 14, 2024 no later than 4:00 P.M. (Central Standard Time)

RFP #25-007-05A

Elevator Maintenance & Repair Services for

Various Shelby County Buildings

(Support Services)

Shelby County Government is soliciting written proposals, on a competitive basis, from interested and

qualified companies to provide Elevator Maintenance and Repair Services for Various Shelby

County Buildings. Information regarding this formal bid is located on the County’s website at

www.shelbycountytn.gov. At the top of the home page, click on the dropdown box under “Business”,

and click on “Purchasing” and “Bids” to locate the name of the above-described formal bid. Link:

https://bids.shelbycountytn.gov/

IMPORTANT NOTES:

MANDATORY INFORMATION and FORMS – To properly respond and prepare your

proposal response, please make sure you pay close attention to all mandatory

information/forms requested, including signing and attaching all forms as required. This bid

clearly documents and outlines the format and what information is required at the time of

proposal submission.

COMPLETED EXCEL FILE – Vendor to answer directly in the scorecard (Excel file) all

information requested (minimum requirements and department-specific requirements). The

Excel file has two (2) yellow tabs/sheets named “MIN REQs” and “DEPT REQs”. Vendor to

enter their information only where yellow cells, are on those two (2) yellow tabs. Vendor to

submit with your proposal (both Printed and Digital formats). The Excel files must be submitted

on two (2) separate USB devices.

There are no M/WBE goals applied to this project.

Sincerely,

Original Signature on File

Robbie Peterson, Buyer

Shelby County Government

Purchasing Department

TABLE OF CONTENTS

I. INTRODUCTION

II. MINIMUM PROPOSER REQUIREMENTS

III. CORRESPONDENCE & QUESTIONS

IV. PROPOSAL SUBMISSION DEADLINE

V. PROPOSAL TIMELINE

VI. PROPOSAL CONDITIONS

VII. GENERAL REQUIREMENTS AND INFORMATION

VIII. AWARD OF CONTRACT

IX. PURPOSE / SCOPE OF WORK

X. CONTRACT REQUIREMENTS

XI. PROPOSAL SUBMISSION

XII. PROPOSAL EVALUATION AND SELECTION

I. INTRODUCTION

Shelby County Government, (the “County”), is soliciting proposals from interested and

qualified Vendors to provide Elevator Maintenance and Repair Services for Various

Shelby County Buildings (the “Goods and/or Services”). This Request for Proposal (“RFP”)

is being released to invite interested and qualified Vendors to prepare and submit proposals in

accordance with instructions provided where the successful proposer(s) will be selected and

invited to enter into a contractual relationship with Shelby County for the Goods and/or

Services outlined in this RFP, and per proposal(s) received.

In this RFP, the terms Proposer, Vendor, Bidder, Consultant, Contractor, and Provider are

used interchangeably unless the context indicates otherwise.

All specifications are part of this bid and general terms and conditions (as outlined in the

Terms of this bid). They shall become a part of and be included in any contract/purchase

order/systems contract resulting from any award.

These specifications are not intentionally written to favor any one manufacturer or service

provider and are only for the purpose of indicating generally the type of work required of said

bid. Any responsible Bidder who considers these specifications to be of a non-competitive

nature should immediately contact the Administrator of Purchasing.

II. MINIMUM PROPOSER REQUIREMENTS

In order to be considered as “responsive”, all Proposers must answer and provide

justifications for ALL below minimal requirements.

The information requested below is to be answered directly in the scorecard

Excel file by all Vendors and submitted as part of your proposal (both Printed

and Digital formats).

1. Provide all appropriate Licenses and Certifications required in the State of Tennessee

to provide the goods and/or perform the Services required. Provide a copy of your

current Shelby County Business License (if the business is located in Shelby County,

TN).

2. Must provide active Equal Opportunity Compliance (EOC) number(s) and Vendor

number, or your applications are “in” the EOC system and the Purchasing system for

processing (refer to details outlined below) – please list all your Shelby County EOC

active numbers.

3. Adherence to all provisions of Title VI requirements – please attest, and provide

proof/documentation if necessary.

4. Independent Vendors (sole proprietors) must adhere to State of Tennessee Public

Chapter No. 436, known as the “Tennessee Lawful Employment Act” (the effective

date of 01/01/12) – please provide proof and documentation of employment eligibility

(driver’s license…); Otherwise, mention you are NOT an Independent Vendors (sole

proprietors).

5. FORM - Drug-Free Workplace Affidavit must be completed, signed, and notarized

with your bid/proposal – even if less than 5 employees.

6. Must attest to a minimum of five (5) years of experience providing the goods and/or

performing the services described in this bid.

7. All proposals must be accompanied by a Bank Certified Check or Bank Draft,

Letter of Credit issued by any national bank, or approved Bid Bond for not less

than five percent (5%) of the amount of the project. All proposal guarantees shall

be made out to the County of Shelby.

Shelby County EOC and Vendor numbers

As a part of doing business with Shelby County Government (SCG), each individual, company,

or organization is required to have active EOC and Vendor numbers before starting to provide

goods/services to SCG.

• To obtain an SCG Equal Opportunity Compliance (EOC) number (as well as an

M/WBE number, if applicable) and the SCG Vendor number, please submit an

online application, as described below. The EOC and Vendor applications are

combined.

Online Application Process

Go to: https://apps.shelbycountytn.gov/EOCPublic/

• Complete and submit the application online only.

Note: Prior to accessing the application, please read the application instructions

in its entirety to make sure that you completely understand all of the information

that will be required on the application.

Upon receiving the EOC number, the application will be forwarded to the Purchasing

Department for processing. You will receive your Vendor number via email.

Applicants who have an unexpired EOC number and only need a Vendor number will be

directed accordingly once they access the link.

Should any further assistance be needed, contact the EOC office directly. EOC office hours are

from 8:00 a.m. to 4:30 p.m. Monday through Friday.

Shelby County Government

160 N. Main

2nd Floor – Equal Opportunity Compliance (EOC)

Memphis, TN 38103

Reception: 901-222-1100

Fax: 901-222-1101

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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