Youth Tennis Programs 12/21/2018

Agency: Village of Pinecrest
State: Florida
Type of Government: State & Local
Caegory:
  • G - Social Services
  • V - Transportation, Travel and Relocation Services
Posted Date: Nov 29, 2018
Due Date: Dec 21, 2018
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Youth Tennis Programs 12/21/2018

Attachment Preview

YOUTH TENNIS PROGRAMS
PROJECT NO. 2018-021
The Village of Pinecrest, herein referred to as the “Village”, is soliciting proposals from
qualified firms/organizations to manage the Youth Tennis Programs at Coral Pine Park, in
complete and strict accordance with specifications in the Request for Proposals.
Complete proposals must be submitted to the Village of Pinecrest at 12645 Pinecrest
Parkway, Pinecrest, FL 33156, no later than 10:30 a.m. on Friday, December 21, 2018 in
a sealed envelope clearly marked “Youth Tennis Programs”. Any proposals received after the
time specified will not be accepted.
The Village of Pinecrest reserves the right to accept any proposal deemed to be in the best
interest of the Village or to waive any informality in any proposal. The Village may reject any
or all proposals and re-advertise.
Release Date: November 27, 2018
Due Date: December 21, 2018, 10:30 a.m.
Contact: procurement@pinecrest-fl.gov
Request For Proposal
Youth Tennis Programs
Project No. 2018-021
SECTION 1 - INTRODUCTION
1.1 BACKGROUND
The Village of Pinecrest is a suburban area in Miami-Dade County, Florida. Incorporated in
1996, Pinecrest has a population of 18,223 (2010 Census), and has a total area of 7.6
square miles. This once largely undeveloped agricultural land is in close proximity to Falls
Shopping Center, Dadeland Shopping Center, and Metro-rail Station. The Village also has
other designated points within its boundary limits that includes, but are not limited to eight
public and private schools, six municipal parks, a community center and commercial area,
primarily along US1, adjacent to the western limits of the Village. The Village is bounded by
US1 (South Dixie Highway/Pinecrest Parkway) to the west, S.W. 136th Street to the south,
Old Cutler Road to the east and just south of the C-2 canal to the north. The Village delivers
a majority of its public community services by utilizing firms employing sound business
practices with an emphasis on excellence and effective customer service principles.
1.2 INFORMATION AND CLARIFICATION
The Village of Pinecrest is requesting proposals from qualified firms/organizations to manage the
Youth Tennis Programs for children up to age 17 at Coral Pine Park, beginning with Summer
Camp (2019) and including Winter Camp (2019-2020) and Spring Camp (2020) and afterschool
programming (for the 2019-2020 school year) in complete and strict accordance with specifications
in the Request for Proposals.
All requests for information or clarification should be addressed to Pr oc ur e men t@ p i n ecr e s t -
f l. g ov no less than five (5) business days before the proposal due date.
1.3 ELIGIBILITY
To be eligible to respond to this RFP, the firm should have performed similar work and have
relevant experience.
1.4 CONE OF SILENCE
You are hereby advised that this Request for Proposal is subject to the “Cone of Silence,” in
accordance with Section 2-11.1(t)(a) of the Code of Miami-Dade County. From the time of
advertising until the Village Manager issues her recommendation, there is a prohibition on
communication with the Village’s professional staff. The Cone of Silence does not apply to
oral communications at pre-bid conferences, oral presentations before evaluation committees,
contract discussions during any duly noticed public meeting, public presentations made to the
Village Council during any duly noticed public meeting, contract negotiations with the staff
following the award of an RFP, RFQ, RFLI or bid by the Village Council, or communications in
1
Request For Proposal
Youth Tennis Programs
Project No. 2018-021
writing at any time with any Village employee, official or member of the Village Council unless
specifically prohibited. A copy of all written communications must be filed with the Village
Manager. Violation of these provisions by any particular bidder or proposer shall render any
RFP award, RFQ award, RFLI award, or bid award to said bidder or proposer void, and said
bidder or proposer shall not be considered for any RFP, RFQ, RFLI or bid for a contract for the
provision of goods or services for a period of one year.
All questions regarding this RFP must be submitted in writing no less than five (5) business days
before the proposal due date. All questions and comments should be directed
procurement@pinecrest-fl.gov. Answers to all submitted questions will be posted on the
Village’s web site, www.pinecrest-fl.gov/bids.
1.5 PUBLIC RECORDS
Florida law provides that municipal records shall at all times be open for inspection by
any person under §119, F.S., as amended from time to time; The Public Records law.
Information and materials received by the Village in connection with responses shall be
deemed to be public records subject to public inspection.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUTES, OR TO THE CONTRACTOR’S DUTY
TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS AT: GUIDO H. INGUANZO, JR.,
CMC, VILLAGE CLERK, OFFICE OF THE VILLAGE CLERK, 12645 PINECREST
PARKWAY, PINECREST, FLORIDA 33156, 305.234.2121.
1.6 MAILING INSTRUCTIONS AND SUBMITTAL DEADLINE
Sealed proposals must be received no later than 10:30 a.m. local time on December 21,
2018 at 12645 Pinecrest Parkway. Each sealed proposal should be clearly marked and
identified as follows:
Village of Pinecrest
12645 Pinecrest Parkway
Pinecrest, Florida 33156
"Youth Tennis Programs"
2
Request For Proposal
Youth Tennis Programs
Project No. 2018-021
Each proposer shall submit one (1) original, three (3) copies and one (1) digital (CD or USB
Flash Drive in pdf format) proposal.
The responsibility for submitting a response and its receipt on or before the stated time and
date will be solely and strictly the responsibility of the proposer. The Village is in no
way responsible for delays caused by any delivery system or caused by any other occurrence.
Proposals received after the exact time and date stipulated above shall be considered
non-responsive.
1.7 VILLAGE OPTIONS
The Village reserves and holds at its sole discretion the right and option to award a
Contract(s) for the provision of the youth tennis program. The Village Manager will report to
the Mayor and Village Council whether or not a contract award(s) is/are recommended.
The Village also reserves and holds at its sole discretion the following rights and options:
To issue addenda/clarification to this RFP.
To reject or accept any and all submittals.
To issue subsequent RFP.
To enter into contract negotiations.
To wave technicalities.
1.8 AWARD OF CONTRACT
The Village intends to select and make a recommendation for award of a contract to the
Village Council. The Village shall be the sole judge of the submittals that is/are in its best
interest, and its decision is final. The term of the contract shall be in accordance with the
time requirements as set forth in this RFP Section 2.5 TERM.
1.9 WRITTEN NOTICE TO PROPOSERS
All proposers will be e-mailed, at the time of tentative successful proposal selection, a
notification of said selection.
1.10 NON-ASSIGNMENT
The selected firm shall not assign, transfer, convey, or otherwise hypothecate any interest,
rights, duties, or obligations it will have under the contract to be awarded, without the
prior written consent of the Village. The Village may, at its option, terminate the Agreement
immediately upon notice of such action by the contractor.
1.11 INDEMNIFICATION AND HOLD HARMLESS
3
Request For Proposal
Youth Tennis Programs
Project No. 2018-021
The selected firm shall indemnify and hold harmless the Village, its agents and employees
from and against all claims, damages, losses, and expenses arising out of or resulting from
the proposer's performance of the contract. The selected firm shall also indemnify and hold
harmless the Village, its agents and employees from and against all claims, damages, losses
and expenses arising from action of selected firm’s employees on Village property or in the
course of carrying out any business related to the contract.
1.12 DEFAULT
Failure of the proposer to comply with any covenant of the contract to be awarded shall
constitute a default, and the Village may at its option terminate the contract thirty days
after receipt by the proposer of written notice, unless said default is cured within such period.
SECTION 2 PROJECT DESCRIPTION
2.1 SCOPE OF SERVICES
This project consists of providing all material, labor, supervision and equipment in performing
all operations necessary in connection with Youth Tennis Programs in complete and strict
accordance with specifications in the Request for Proposals. The programs will take place
primarily at Coral Pine Park; a 9-acre park located at 6955 Southwest 104 Street, Pinecrest,
Florida. The park includes a recreation center, tennis registration/concession building, six
lighted tennis courts, a natural area, an all-purpose field and a tot lot.
This RFP is only for youth programs.
The awardee will be responsible for development of youth programs, to include after-school
classes, spring camp, summer camp and special events. The Programs may take place daily,
based upon court availability and the spring and summer camp programs may take place from
Monday to Friday in accordance with Miami-Dade County Public School schedules. The
number of summer camp weeks proposed may be between 4 and 10 weeks and actual weeks
of summer camp program will be determined by Village personnel based upon available
space.
The purpose of this RFP is to establish the most effective and efficient methods of providing a
comprehensive youth tennis program. The frequency, nature, scope, and definition of the
services desired by the Village may change from time to time, at the Village’s sole discretion.
The Village utilizes an automated registration system through which registrants may register for
programs in person or via the city’s website.
4

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Bid Number Bid Title Bid Type Bid Issue Date Bid Close Date/Time 2019-037

City of Boca Raton

Bid Due: 4/16/2019

Bid Number Bid Title Bid Type Bid Issue Date Bid Close Date/Time 2019-037

City of Boca Raton

Bid Due: 4/16/2019

Opportunity History Original Synopsis Jan 29, 2019 12:16 pm Solicitation Number : 15BRRC19R00000173

Department of Justice

Advertisement Detail Department of Transportation Informational Notice RFP-DOT-11-12-5003-TVM-AD7 CENTRAL FLORIDA FARE COLLECTION SYSTEM

State Government of Florida

Bid Due: 11/12/2050