80624Y0124-Coc Environmental Review II - VIP consolidated

Agency:	City of New York
State:	New York
Type of Government:	State & Local
NAICS Category:	541620 - Environmental Consulting Services
Posted Date:	Sep 5, 2024
Due Date:	Sep 6, 2024
Solicitation No:	80624Y0124
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Summary

EPIN 80624Y0124	Release Date 8/22/2024 12:00:00 AM (Your Local Time)

Estimated Number of Contracts 1.00
Estimated Procurement Value 27,675.00
Agency DEPARTMENT OF HOUSING PRESERVATION AND DEVELOPMENT
Agency Contact First Name David
Agency Contact Last Name Stovall
Agency Contact Email stovalld@hpd.nyc.gov
Concept Report
RFx Title 80624Y0124-Coc Environmental Review II - VIP consolidated
RFx Status Released

Description

HPD is seeking a contractor to conduct a Phase II workplan and Assessment prepared pursuant to ASTM E1903-19 standards for one HPD CoC HPD-funded supportive housing project, located in the Bronx. The Project address will be made available upon award. Phase II seeks to adequately identify/characterize the sub-slab soil vapor, indoor air, and outdoor air of the subject property, and to inform and disclose the measures necessary to avoid impacts from hazardous materials. HPD will submit the Phase II Work Plan and Health and Safety Plan (HASP) prepared under this RFP for DEP review and approval prior to the start of any recommended fieldwork.

The contractor must provide a detailed status report following the completion of field activities and assessment compilation. The report will be submitted to HPD’s point person for the awarded contract.

Key Dates

Anticipated Contract Start Date (M/d/yyyy)

11/1/2024

Anticipated Contract End Date (M/d/yyyy)

10/31/2025

Release Date (M/d/yyyy)

8/22/2024

Due Date (M/d/yyyy)

9/6/2024

Bid Opening Date (M/d/yyyy)

12:00:00 AM

Questions Due Date (M/d/yyyy) Agency Users may not respond to your question if it is submitted after this date.

8/30/2024

Documents


Stovall David	Phase II Environmental Site Assessment RFI 8.20.2024.pdf	RFx Document	Phase II Environmental Site Assessment
Stovall David	RFI_Instructions_to_Vendors__4___2_.pdf	RFx Document	RFI Instructions to Vendors

2 Result(s)

Pre-response/Pre-bid conferences

0 Result(s)

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INSTRUCTIONS FOR RESPONDING TO RFX

This quick guide will walk you through how to view and respond to an RFx. An RFx is a request for

anything. In PASSPort, an RFx will be synonymous with the solicitation that will go out to vendors. An

RFx can be a Request for Proposals, Invitation for Bids, Request for Information, Request for Quotes,

etc.

If you have questions about the details of the RFx, please contact the designated Agency Contact

located within the View RFx tab. Vendor resources can be found at this link under the Finding and

Responding to RFx heading. If you have questions about functionality of PASSPort, please contact our

Service Desk at help@mocs.nyc.gov.

Please identify which profile you have been assigned using the table below. This will help guide your

navigation through the RFx.

VENDOR USER PROFILES

PASSPort enables vendors to have multiple profiles in which to complete the relevant tasks for their

workstream. The user profiles that can create and submit responses to an RFx are detailed in the table

below. Importantly, users from the vendor organization can be added to specific responses to contribute

any helpful information.

Profile

Vendor Admin

Vendor Procurement L1

Vendor Procurement L2

Description/Authorizations

• Can manage contacts in the Vendor Profile

• Receive direct invite to participate in RFx

• Can add users to the vendor team

• Can create a response

• Receive direct invite to participate in RFx

• Can add users to the vendor team

• Can create a response

Vendor Financials L1

Vendor Financials L2

Contributor

Vendor Contract Signatory

• Can create/edit responses when added to the team in the

Setup Team Tab

• Can create/edit responses when added to the team (Can

sign the authored contract agreement at the Contract stage)

If you have any questions about vendor user profiles, please contact our Service Desk at

help@mocs.nyc.gov.

SUBMITTING RESPONSES

1. You will receive a notification from PASSPort inviting you to respond to an opportunity created by

an agency (RFx).

2. Click on the link in the notification to login into PASSPort and access the RFx. Alternatively, click

on this link to access PASSPort.

View My RFx and Responses

3. Once logged in, click on the RFx menu option on the blue header bar at the top of the screen.

4. Select either Browse All RFx (includes all RFx visible on the Public Portal) or Browse Your RFx

and Responses (includes the RFx to which you have been invited or have started a draft

response).

5. You can locate your opportunities by filtering RFx status, keywords, agency, etc.

6. To open an opportunity or response, click on the pencil icon in the row.

View RFx & Acknowledgement

7. Review the details of the RFx in the View RFx tab. If you have questions about the RFx, contact

the designated Agency Contact found on this page.

8. Communicate with the agency if you plan on responding to the opportunity by completing the

Acknowledgement tab. If no acknowledgement is required, move on to step 9.

Manage Responses

9. Navigate to the Manage Responses tab.

10. Click on the pencil icon to open the Response window.

Manage Responses // Your Proposal Info

This tab is designed to function as the header for your response and will include fields to input a response

name and description and select a competition pool. If you are submitting to multiple Competition Pools,

you must complete individual responses for each Competition Pool.

11. In the Your Proposal Info tab, complete the Response Label, Description and Competition Pool

fields. You can rename the Response Label. If you choose not to, it will default to “Proposal #1”

12. Click the Save button.

Manage Responses // Questionnaire

The questions within this tab were designed in-system by the Agency to best reflect the information

required for you to submit as part of your response. When completing the Questionnaire, please note the

different ways you are expected to answer (date, multiple choice, text, etc.) and be sure that the answers

are completed to the best of your ability before submitting. Questions denoted with the red bar in the

response field are mandatory. Note, you will not be able to submit your responses if you do not answer

all the required questions.

13. Click on the Questionnaire tab.

14. Complete all necessary questions within this tab. Questions may be organized into a series of

subtabs and subsections.

15. Click the Save button.

Alternatively, you can download the Questionnaire into an Excel file and complete it outside

of PASSPort, but it must be reuploaded with the appropriate answers and format for the Questionnaire to

be marked as responsive. Should you wish to draft your responses in Excel, click either the “Download

in Excel 2007-2010 format (xlsx)” or “Download in Excel 97-2003 format (xlsx)”. To reupload the

completed Excel file, click on “Upload (in Excel Format)”.

Please note that editing the structure of the excel sheet might prevent successful reupload, so please be

careful when submitting with this method. You should only edit the fields designated for vendor response.

Manage Responses // Subcontractors and Joint Ventures

If the solicitation allows subcontracting or if you will be submitting as part of a joint venture, you will

identify subcontractors and join ventures in this tab. If the RFx does not require subcontracting, the tab

will display the following language, “Subcontracting is not allowed for this RFx”. If there are no

subcontractors or joint ventures, move on to Step 20.

16. Click on the Subcontractors and Joint Ventures tab.

17. In the Subcontractor Information tile, complete all the necessary fields (if applicable).

18. In the Joint Ventures tile, click on the Add Joint Ventures button, and complete the necessary

fields (if applicable).

19. Click the Save button.

Manage Responses // Item Tab

The Item tab functions as the price component for solicitation. When filling out the Item Tab, be careful

to answer each line item according to the information it asks, such as annual salaries, price per a

designated quantity, or dates. Note, rows and columns will be designated as either “optional” or

“required.” You will not be able to submit your proposal if you do not input data into all the required fields.

Also, please be aware of the total proposal amount, located above the response fields. This total amount

is automatically calculated based on the information you provide in the response fields.

20. Click on the Item tab.

21. Complete all necessary fields in the Item tab.

22. Click Save button.

Alternatively, you can download the Item Tab into an Excel file and complete it outside of PASSPort, but

it must be reuploaded with the appropriate answers and format for the configured Items Tab to be marked

as responsive. Should you wish to draft your responses in excel, click either the “Download in Excel 2007-

2010 format (xlsx)” or “Download in Excel 97-2003 format (xlsx)”. To reupload the completed Excel file,

click on “Upload (in Excel Format)”.

Please note that editing the structure of the excel sheet might prevent successful reupload, so please be

careful when submitting with this method. You should only edit the fields designated for vendor response.

Submit your Response

23. Click on the Check Progress button to review your progress. PASSPort will alert you to what

needs to be completed. Please note that this will review progress of completion for the RFx, not

the content within the RFx itself.

24. Once all sections are complete, a new green button will appear called the Validate and Submit

button. Click on this button to submit your response.

25. In the pop-up, review the terms and conditions, select the checkbox, and click on the green

Submit my proposal button. Your response will be submitted.

26. Click on the Close button. The Manage Response tab will update with a summary of your

response. The Agency will be notified of your proposal submission.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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