Worker's Comp and Injury On Duty Claim Administration Services 19GEN054G

Agency: Town of Needham
State: Massachusetts
Type of Government: State & Local
Caegory:
  • Q - Medical Services
Posted Date: Aug 9, 2018
Due Date: Sep 7, 2018
Solicitation No: 19GEN054G
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 19GEN054G
Bid Title: Worker's Comp and Injury On Duty Claim Administration Services 19GEN054G
Category: Bids for Commodities, Equipment & Services
Status: Open

Description:
Town of Needham
Request for Proposals (RFP)
Claims Administration Services
19GEN054G

The Town of Needham is accepting sealed proposals from qualified vendors to provide worker¡¯s compensation and public safety injury on duty claims administration & related services up to a three year period. Copies of the Request for Proposals (RFP) package will be available beginning Thursday, August 9, 2018 online at the Town¡¯s web site www.needhamma.gov/bids.aspx or by calling the Town Manager¡¯s Office 781-455-7500 between the hours of 8:30 a.m. ? 5:00 p.m. Monday - Friday, and will be available until submission deadline. Please refer to the RFP for additional information. Sealed proposals must submitted no later than 11:00 a.m. Thursday, September 6, 2018 to Kate Fitzpatrick, Town Manager, Town of Needham, Town Hall, 1471 Highland Avenue, Needham, Massachusetts 02492. LATE BIDS WILL NOT BE CONSIDERED. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

Kate Fitzpatrick
Town Manager
August 9, 2018

Publication Date/Time:
8/9/2018 7:00 AM
Publication Information:
Needham Times 8/9/2018; Goods and Services 8/6/2018; Commbuys 8/9/2018
Closing Date/Time:
9/7/2018 11:00 AM
Contact Person:
Tatiana Swanson
Finance and Procurement Coordinator
781-455-7500 x 280
pcentral@needhamma.gov
Download Available:
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Town Manager
Needham Town Hall
1471 Highland Avenue
Needham, Massachusetts 02492
Telephone 781-455-7500
Acknowledgement of Receipt
Release Date
Thursday, August 9, 2018
Bid Title
Claims Administration Services
Bid Number
19GEN054G
Number of Documents The Bid Package consists of one (1) PDF document.
Pre-Bid Conference
None
Questions Due
12:00 p.m. Tuesday, August 28, 2018
Proposals Due
11:00 a.m. Thursday, September 6, 2018 Kate Fitzpatrick, Town
Manager, Town Hall, 1471 Highland Avenue, Needham, MA 02492
Please provide the requested information below as acknowledgment that you have received our
bid package noted above. It is recommended that interested bidders complete this
acknowledgment and return via Fax to the Town of Needham, Office of the Town Manager at
(781) 449-4569 or by mail. Only by doing this, will the Town be able to provide notification of
addenda* or answered questions relating to this Bid. Only those companies or individuals
shown on the Distribution Register will be sent addenda to this Bid. By completing
and returning this acknowledgement will ensure you are recorded on the Distribution
Register. Proposals from companies or individuals not acknowledging the addenda may
be rejected as not responsive.
Name of Company or
Individual (Print)
Name / Title of Contact
(Print)
Address (line 1)
(Print)
Address (line 2)
(Print)
City, State, Zip
Telephone Number
Fax Number
E-mail Address (Print)
Signature
Date
* Addenda will be posted to the Town’s website. Please check the website for addenda
before submitting your bid to the Town. Bidders who access the bid package from the Town’s
website are responsible for checking the website periodically for any addenda that may be
issued by the Town.
-1-|Page
Claims Administration Services
RFP 19GEN054G
Released: Thursday, August 9, 2018
Deadline for Questions – 12:00 p.m. Tuesday, August 28, 2018
Proposals Due
11:00 a.m. Thursday, September 6, 2018
Kate Fitzpatrick, Town Manager
Town Hall
1471 Highland Avenue
Needham, Massachusetts 02492
-2-|Page
(Advertised in the Needham Times issue of Thursday, August 9, 2018)
(Advertised in Commbuys, August 9, 2018)
(Advertised in Goods and Services Monday, August 6, 2018)
Town of Needham
Request for Proposals (RFP)
Claims Administration Services
19GEN054G
The Town of Needham is accepting sealed proposals from qualified vendors to provide
worker’s compensation and public safety injury on duty claims administration & related
services up to a three year period. Copies of the Request for Proposals (RFP) package will
be available beginning Thursday, August 9, 2018 online at the Town’s web
site www.needhamma.gov/bids.aspx or by calling the Town Manager’s Office 781-455-7500
between the hours of 8:30 a.m. – 5:00 p.m. Monday - Friday, and will be available until
submission deadline. Please refer to the RFP for additional information. Sealed proposals
must submitted no later than 11:00 a.m. Thursday, September 6, 2018 to Kate
Fitzpatrick, Town Manager, Town of Needham, Town Hall, 1471 Highland Avenue, Needham,
Massachusetts 02492. LATE BIDS WILL NOT BE CONSIDERED. The Town reserves the right
to reject any and all bids as determined to be in the best interests of the Town and to waive
minor informalities.
Kate Fitzpatrick
Town Manager
August 9, 2018
3|Page
Part 1
1.01
1.02
1.03
1.04
1.05
1.06
1.07
1.08
1.09
1.10
1.11
1.12
1.13
1.14
1.15
1.16
1.17
1.18
1.19
1.20
Part 2
2.01
2.02
2.03
Part 3
Part 4
Part 5
Claims Administration Services
19GEN054G
INDEX
Description
Legal Notice
Index
Procurement In Brief
Request for Proposal and General Requirements
About Needham
Decision to Use Competitive Sealed Proposals
Quantities
General Contract Terms, Insurance and Indemnification
Questions regarding the Request for Proposal (RFP)
Information about Changes to the RFP (Addenda)
Bid Deposits and Bonds
Reserved
Payment and Discount Terms, Adjustments for
Incomplete or Unacceptable Work
Bid Modifications or Withdrawals
Premature Opening of a Bid
Unexpected Closure or Delays
Late Submissions
Rejection of Proposals
Taxes
Public Records
Conflict of Interest
Other Notices
Pre-Bid Conference
Contract Award
Scope of Services
Overview
Additional Information
Quality Requirements
Selection Process
Submission Requirements
Checklist and Required Forms for Submission
Checklist - Submission
Bidder Information Response
Certificate of Good Faith
Certificate of Compliance with Massachusetts Tax Laws
Professional References
Bid Price Proposal (3 pages)
Certificate of Authority
Non-Submittal Response Form
Specimen Agreement
Page
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After page 35
4|Page
Primary Procurement
Contact
Contract Manager
Event
Request for Proposal Title
Town of Needham
Procurement in Brief
Tatiana Swanson, Finance and Procurement Coordinator
Telephone: (781) 455-7500 X 280
Rachel Glisper, Director of Human Resources
Telephone: (781) 455-7500 x 276
Date
Details
Claims Administration Services
Contract Number
Request for Proposal
(RFP) Available
Time and place for
pre-bid meeting
Thursday, August 9,
2018
None
19GEN054G
Information and details of bidding
requirements may be obtained at Office of
the Town Manager, Needham Town Hall,
Highland Avenue, Needham, Massachusetts
02492, or on-line at the Town’s web site
http://www.needhamma.gov/bids.aspx
By Mail:
Office of the Town Manager, Needham Town
Hall, 1471 Highland Avenue, Needham, MA
02492
Deadline for Written
Questions*
When and Where
Proposals are Due*
Proposal
Presentation
Addenda
12:00 p.m. Tuesday,
August 28, 2018
By Fax:
Fax 781-449-4569
11:00 a.m. Thursday,
September 6, 2018
LATE SUBMISSIONS
WILL NOT BE
CONSIDERED
Monday, September 17
& Tuesday, September
18, 2018
By Email:
pcentral@needhamma.gov
Questions are to be clearly labeled as:
Claims Administration Services
19GEN054G – Questions
Kate Fitzpatrick, Town Manager
Needham Town Hall
1471 Highland Avenue, Needham,
Massachusetts 02492
The bid is to be clearly marked on the
outside of the package: Claims
Administration Services 19GEN054G
Evaluation Committee members will
independently review the technical
proposals.
The Town reserves the right to request
presentations from Bidders deemed qualified
based on the evaluation of the written
technical proposals.
Addenda will be posted on the Town’s
website. If any changes are made to this
bid, an addendum will be issued. Addenda
will be emailed or faxed to all bidders on
record as having received the bid package.
5|Page

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