Woody Biomass Transportation Services; Forestry Operations

Agency: Boulder County
State: Colorado
Type of Government: State & Local
NAICS Category:
  • 115310 - Support Activities for Forestry
Posted Date: Oct 6, 2019
Due Date: Nov 14, 2019
Solicitation No: SOQ #7072-19
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Woody Biomass Transportation Services; Forestry Operations
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Details
Due Date: 11/14/2019 2:00 pm
Bidding Number: SOQ #7072-19
Bidding Categories: Parks and Open Space
Pre-bid Date and Time: 10/15/2019 9:30 am
Pre-bid Location:

PRE-PROPOSAL MEETING:

A Mandatory Pre-proposal meeting is scheduled, starting promptly at 9:30 a.m. on October 15, 2019. Interested Parties are asked to meet at 291 Ridge Road, Nederland, CO 80466. Bids from firms not represented at the mandatory, pre-proposal meeting, and site visit will not be accepted.

Other Comments:

BACKGROUND:

Boulder County Parks and Open Space Department (BCPOS), Resource Management/Forestry Division, is seeking proposals for woody biomass transportation services.

In 2008, the Meeker Park /Allenspark Sort Yard was opened to the public in an effort to help battle against the bark beetle epidemic. The establishment of a second sort yard, Nederland Area Sort Yard, was established in 2010, has ensured that county funds are used more effectively to address bark beetles and fire mitigation, in which dedicated resources are shared between the two sites.

The Community Forestry Sort Yards (CFSY) offer landowners a place, free-of-charge, to dispose of beetle-killed trees, which reduces the spread of beetle infestation and slows the tree mortality rate. In addition, landowners can dispose of wood that was cut to improve defensible space around their homes or to carry out forest health projects. Sort yards not only offer a place to dispose of wood that is often not accepted through traditional sawmill operations, but they contribute to local wood markets for sustainable products such as polls, rails, posts, logs, firewood, mulch, and even biomass energy.

Currently, there are two operational sort yards for the public to utilize:

291 Ridge Road, Nederland, CO 80466

8200 Highway 7, Meeker Park, CO 80517

The two operational biomass heating facilities are located at:

5201 Saint Vrain Road, Longmont, CO 80503

3200 Airport Road, Boulder CO 80301

Proposers are advised that future processing/ origination sites and destination sites may be designated by BCPOS. The selected contractor(s) should be available on “as needed” basis throughout the year.

CONTRACT LANGUAGE:

The County is seeking qualified contractors to retain for future projects of the discipline as described above. The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning. The County retains the right to select more than one contractor. The selected contractor(s) will be required to enter into a Continuing Services Contract, for the current year with an option to renew, in writing, for four (4) additional years. The Contractor acknowledges that a Contract does not constitute a guarantee that Contractor will receive any Projects or Work of any kind under this Contract, if selected, and in such event, Contractor would not receive any payment from County. Projects will be awarded, on a Project-by-Project basis. Each Project will include a separate Scope of Work and bids/proposals will be solicited from the approved contractor list compiled from this solicitation. Proposers should list the Boulder County and Colorado professional and/or contractor licenses held by the company and the key personnel who will be assigned to County awarded projects. Proposers are to provide the license number and explain if held by an individual or the company. All workers shall be certified by the County and/or the State of Colorado for these types of projects, if required. Proof of certification must be submitted for each worker in the submittal package.The evaluation of the qualifications shall be based on the requirements described in this SOQ. All properly submitted qualifications will be reviewed, evaluated, and selected by the Evaluation Committee. Qualification submittal information must include information regarding company fees, in detail and including personnel hourly rates, equipment, meetings, reports, administrative costs, mileage, travel, and/or other cost information relevant to do business with the County. Boulder County reserves the right to reject submittals that do not include evidence of prior experience and current capabilities, including manpower and equipment, necessary to provide the required services and to successfully complete this type of work.All proposers are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this SOQ. Additionally, the Contractor is aware all insurance requirements, as stated, are required to be active for the duration of the contract, or as otherwise stated, whether Projects or Work are awarded from the County.

The following documents are part of this SOQ:

ATTACHMENTS:

  1. Attachment A: Sample Contract
  2. Attachment B: Project Site Map
  3. Attachment C: 2018 Semi Truck Load Chart PRE-PROPOSAL MEETING:

A Mandatory Pre-proposal meeting is scheduled, starting promptly at 9:30 a.m. on October 15, 2019. Interested Parties are asked to meet at 291 Ridge Road, Nederland, CO 80466. Bids from firms not represented at the mandatory, pre-proposal meeting, and site visit will not be accepted.

WRITTEN INQUIRIES:

All inquiries regarding this SOQ will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. October 22, 2019. A response from the county to all inquiries will be posted and sent via email no later than October 29, 2019.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

SUBMITTAL INSTRUCTIONS:

SOQs are due at the Administrative Services Information Desk or email box (preferred) listed below, for time and date recording on or before 2:00 p.m. Mountain Time on November 14, 2019.

SOQ #7072-19

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SOQ Number:
SOQ Title:
Mandatory Pre-Proposal Meeting:
SOQ Questions Due:
SUBMITTAL DUE DATE:
Email Address:
Documents included in this package:
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
SOLICITATION OF QUALIFICATIONS
COVER PAGE
7072-19
Woody Biomass Transportation Services;
Forestry Operations
October 15, 2019
291 Ridge Road, Nederland, CO, 80466
9:30 A.M.
October 22, 2019
NOVEMBER 14, 2019
2:00 P.M.
purchasing@bouldercounty.org
Proposal Instructions
Terms and Conditions
Specifications
Insurance and W-9 Requirements
Submittal Section I
Submittal Section II
Evaluation Criteria
Signature Page
Attachment A: Sample Contract
Attachment B: Site Location Map
Attachment C: 2018 Semi-Truck Load Chart
1
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
PROPOSAL INSTRUCTIONS
BACKGROUND:
Boulder County Parks and Open Space Department (BCPOS), Resource Management/Forestry
Division, is seeking proposals for woody biomass transportation services.
In 2008, the Meeker Park /Allenspark Sort Yard was opened to the public in an effort to help
battle against the bark beetle epidemic. The establishment of a second sort yard, Nederland
Area Sort Yard, was established in 2010, has ensured that county funds are used more
effectively to address bark beetles and fire mitigation, in which dedicated resources are shared
between the two sites.
The Community Forestry Sort Yards (CFSY) offer landowners a place, free-of-charge, to dispose
of beetle-killed trees, which reduces the spread of beetle infestation and slows the tree
mortality rate. In addition, landowners can dispose of wood that was cut to improve defensible
space around their homes or to carry out forest health projects. Sort yards not only offer a
place to dispose of wood that is often not accepted through traditional sawmill operations, but
they contribute to local wood markets for sustainable products such as polls, rails, posts, logs,
firewood, mulch, and even biomass energy.
Currently, there are two operational sort yards for the public to utilize:
a. 291 Ridge Road, Nederland, CO 80466
b. 8200 Highway 7, Meeker Park, CO 80517
The two operational biomass heating facilities are located at:
a. 5201 Saint Vrain Road, Longmont, CO 80503
b. 3200 Airport Road, Boulder CO 80301
Proposers are advised that future processing/ origination sites and destination sites may be
designated by BCPOS. The selected contractor(s) should be available on “as needed” basis
throughout the year.
2
CONTRACT LANGUAGE:
The County is seeking qualified contractors to retain for future projects of the discipline as
described above.
The successful proposer will be required to enter into a Contract for Services and meet all
insurance requirements as required prior to any work beginning. The County retains the right to
select more than one contractor. The selected contractor(s) will be required to enter into a
Continuing Services Contract, for the current year with an option to renew, in writing, for four
(4) additional years. The Contractor acknowledges that a Contract does not constitute a
guarantee that Contractor will receive any Projects or Work of any kind under this Contract, if
selected, and in such event, Contractor would not receive any payment from County. Projects
will be awarded, on a Project-by-Project basis. Each Project will include a separate Scope of
Work and bids/proposals will be solicited from the approved contractor list compiled from this
solicitation.
Proposers should list the Boulder County and Colorado professional and/or contractor licenses
held by the company and the key personnel who will be assigned to County awarded projects.
Proposers are to provide the license number and explain if held by an individual or the
company. All workers shall be certified by the County and/or the State of Colorado for these
types of projects, if required. Proof of certification must be submitted for each worker in the
submittal package.
The evaluation of the qualifications shall be based on the requirements described in this SOQ.
All properly submitted qualifications will be reviewed, evaluated, and selected by the
Evaluation Committee.
Qualification submittal information must include information regarding company fees, in detail
and including personnel hourly rates, equipment, meetings, reports, administrative costs,
mileage, travel, and/or other cost information relevant to do business with the County.
Boulder County reserves the right to reject submittals that do not include evidence of prior
experience and current capabilities, including manpower and equipment, necessary to provide
the required services and to successfully complete this type of work.
All proposers are instructed to thoroughly review all the stated insurance requirements for this
Project, the insurance requirements stated are the minimum and standard for Boulder County
Government, for this Project. All hired contractors are required to meet the insurance
requirements, as stated, for contracted services as part of the Boulder County contracting
process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance
requirements and coverage limits. Please refer to the Insurance Requirements in this SOQ.
3
Additionally, the Contractor is aware all insurance requirements, as stated, are required to be
active for the duration of the contract, or as otherwise stated, whether Projects or Work are
awarded from the County.
PRE-PROPOSAL MEETING:
A Mandatory Pre-proposal meeting is scheduled, starting promptly at 9:30 a.m. on October
15, 2019. Interested Parties are asked to meet at 291 Ridge Road, Nederland, CO 80466. Bids
from firms not represented at the mandatory, pre-proposal meeting, and site visit will not be
accepted.
ATTACHMENTS:
The following documents are part of this SOQ:
1. Attachment A:
2. Attachment B:
3. Attachment C:
Sample Contract
Project Site Map
2018 Semi-Truck Load Chart
4
WRITTEN INQUIRIES:
All inquiries regarding this SOQ will be submitted via email to the Boulder County Purchasing
Office at purchasing@bouldercounty.org on or before 2:00 p.m. October 22, 2019. A response
from the county to all inquiries will be posted and sent via email no later than October 29,
2019.
Please do not contact any other county department or personnel with questions or for
information regarding this solicitation.
SUBMITTAL INSTRUCTIONS:
SOQs are due at the Administrative Services Information Desk or email box (preferred) listed
below, for time and date recording on or before 2:00 p.m. Mountain Time on November 14,
2019.
Your response can be submitted in the following ways. Please note that email responses to
this solicitation are preferred but are limited to a maximum of 25MB capacity. NO ZIP FILES
ALLOWED. Electronic submittals must be received in the email box listed below. Submittals
sent to any other box will NOT be forwarded or accepted. This email box is only accessed on
the due date of your questions or proposals. Please use the Delivery Receipt option to verify
receipt of your email. It is the sole responsibility of the proposer to ensure their documents
are received before the deadline specified above. Boulder County does not accept
responsibility under any circumstance for delayed or failed email or mailed submittals.
Email
purchasing@bouldercounty.org; identified as SOQ # 7072-19 in the subject line.
-OR-
US Mail
One (1) unbound copy of your submittal, printed double-sided, 11 point, on at
least 50% post-consumer, recycled paper must be submitted in a sealed
envelope, clearly marked as SOQ # 7072-19, to the Administrative Services
Information Desk located at 1325 Pearl Street, Boulder, CO 80302.
All SOQs must be received, and time and date recorded by authorized county staff by the above
due date and time. Sole responsibility rests with the proposer to see that their SOQ response is
received on time at the stated location(s). Any responses received after due date and time will
be returned to the proposer.
The Board of County Commissioners reserves the right to reject any and all responses, to waive
any informalities or irregularities therein, and to accept the proposal that, in the opinion of the
Board, is in the best interest of the Board and of the County of Boulder, State of Colorado.
Americans with Disabilities Act (ADA): If you need special services provided for under the
Americans with Disabilities Act, contact the ADA Coordinator or the Human Resources office at
(303) 441-3525 at least 48 hours before the scheduled event.
5

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