WJ011501: HOC Chillers Replacement

Agency:	Milwaukee County
State:	Wisconsin
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Sep 7, 2023
Due Date:	Oct 4, 2023
Solicitation No:	WJ011501:
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

RFP: WJ011501 House of Corrections Chillers Replacement

Milwaukee County Department of Administrative Services is requesting proposals for professional consulting design services for the House of Corrections 2 Chiller Replacement HVAC System.

Pre-Proposal Meeting: September 20, 2023, 10:00 A.M. at 8885 South 68th Street, Franklin, WI 53132 (see attachment 1 for project location map). The meeting will be inside House of Correction entrance. Attendance at the pre-proposal meeting is mandatory.

Please return six (6) copies of your proposal no later than 2:00 p.m. on Wednesday, October 4, 2023 to:

Kevin Lenius

633 W Wisconsin Ave, Suite 1000, Milwaukee, WI 53203

Office (414) 278-4857

kevin.lenius@milwaukeecountywi.gov

Please direct any questions regarding this RFP to Kevin Lenius at the above address or email address.

Request for Proposal

Attachment Preview

DEPARTMENT OF ADMINISTRATIVE SERVICES

Milwaukee County

Date: September 6, 2023,

To: All Interested Consultants,

Project: HOC Chillers Replacement

Project No.: WJ011501

Subject: REQUEST FOR PROPOSAL, (R.F.P.)

Milwaukee County Department of Administrative Services is requesting proposals for professional consulting

design services for the HOC 2 Chiller Replacement HVAC System, which is located at 8885 South

68th Street, Franklin, WI 53132 (see attachment 1 for project location map).

BACKGROUND

The HOC HVAC system has control issues and has exceeded its useful life by professional industry

standards. The facility is a correctional facility used to house inmates.

The current chillers have control issues and are subject to costly repairs.

MILWAUKEE COUNTY-CITY CAMPUS• 2711 WEST WELLS STREET• MILWAUKEE, WI 53208

PHONE NUMBER: • Architecture & Engineering 278-4861 FAX NUMBER: - Architecture & Engineering 223-1366

Project No.: W J 0 1 1 5 0 1

Project Name: H o u s e o f C o r r e c t i o n C h i l l e r s R e p l a c e m e n t

General Project Description

An appropriation had been accounted for in the 2022 budget to begin planning and design for replacement of 2

chillers at the HOC in Franklin. Work would include but is not limited to 2 new chillers with new pumps,

starters, and a new control system. The construction was scheduled for 2023. The current approved funding is

for planning and design of the 2 Chiller Replacements and the cost of bidding the HVAC work. Funding for the

actual construction is subject to future budget approval.

The consultant scope of work will be segmented into the following phases:

• Phase I - Schematic design, design development and contract document preparations and preparations of

Construction Estimate.

• Phase II –Bidding services and construction oversight.

The consultant shall structure their proposal based on the schedule outlined in this request for proposal. Fees

and hourly rates indicated in the proposal shall be expressed in current year 2023 rates. It is recognized that the

actual scope and timing may vary from the currently proposed schedule. The scopes and fees for the design

development and contract document preparation phase will be reviewed and re-negotiated, if necessary, at the

time consideration is given to adding that phase of work to the consultant's contract.

Scope of Consultant Services

The successful consultant shall provide all services as specified per the standard terms and conditions of the

Milwaukee County Department of Administrative Services Consultant Agreement for Professional Services

(Type A), (see Attachment 5).

The selected consultant shall have overall coordination and scheduling responsibilities for all aspects of the

project development and will provide complete and comprehensive engineering/ HVAC design services, which

will include verifying existing site conditions, code review for plan compliance with local, state and federal

rules and regulation, adherence to sustainable design practices and identifying necessary and /or incidental

issues that will mitigate problems and /or risks throughout the course of the project. Milwaukee County expects

to participate in all Focus on Energy incentive programs that may apply to designs resulting from this project.

The selected consultant will be expected to investigate and advise Milwaukee County of any programs that

presently apply and support the County in exploring and qualifying for these programs.

Project No.: W J 0 1 1 5 0 1

Project Name: H o u s e o f C o r r e c t i o n C h i l l e r s R e p l a c e m e n t

o Deliverables

Sustainability Accomplishments Reporting

The Consultant shall provide t wo written r eports of project features included in the design or in

the construction process that, improve energy-efficiency, reduce waste, or reduce negative impacts

on the surrounding environment.

One report shall be provided during the project at the completion of the design phase. This report

shall be a narrative format. Items to be addressed shall include (but not limited to):

- Description of equipment, systems, or materials to be used that will reduce energy consumption

- Plans for recycling construction waste.

The second report shall be provided before the project is considered substantially complete. This

report shall provide more quantitative information, including but not limited to the following:

- Estimated energy savings (on an annual basis, in units of energy) resulting from the use of

energy efficient equipment or systems selected for this project, as compared to pre-construction

conditions.

GENERAL REQUIREMENTS

• Programming Phase

• Schematic Design

• Review of Design Options

• Construction Documents

• Bidding Phase

• Construction Phase

1. Schedule, attend and facilitate a project design kickoff meeting. The consultant shall be prepared to

attend biweekly meetings to review the project status with the Construction/ Design/ Owner and other

invitees as necessary to address planning and design issues and the consultant will prepare and

distribute meeting minutes.

2. Submit six (6) sets of: various reports, project manuals and construction plans for review and comments

at each level of project development.

Basic Services Phase I - Programming, Schematic Design & Review of Design Options

1. Complete schematic design plans per Articles 3.1 and 3.2 of the consultant agreement.

2. Review and verify the existing drawings with existing site conditions. Revise or update the programing

as necessary to meet the owner's current needs f or HVAC design and expectations for the new

upgraded HVAC system.

3. Include three (3) meetings in this phase.

a. Initial information gathering.

b. Presentation of alternatives developed.

c. Final program and schematic design.

Project No.: W J 0 1 1 5 0 1

Project Name: H o u s e o f C o r r e c t i o n C h i l l e r s R e p l a c e m e n t

4. Coordinate with HOC Facilities Management Department to review existing conditions and gather

information on possible alternate design options.

5. Evaluate appropriate project development schedule/phasing and the associated cost requirement for

construction for each design option.

6. Coordinate with HOC Facilities Management Department for HVAC controls, chiller design, phasing of

chillers and chilled water pumps installation.

Basic Services Phase I - Design Development & Construction Documents

1. The design development and construction (contract) documents level of project development shall be

per Article 3.3 and 3.4 of the consultant agreement.

2. The consultant shall structure the construction contract to provide the best bidding value to Milwaukee

County, and by extension the House of Correction.

3. Prepare drawings and specification describing, in technical detail, the construction contract work

to be done and the materials, equipment and workmanship required for the upgraded HVAC system.

Basic Services Phase II - Bidding & Construction Oversight

1. The bidding and construction oversight level of project development shall be per Article 3.5 and 3.6 of

the consultant agreement.

The consultant will assist in preparing information for bidders, such as Addendums and Conditions of

the Contract covering responsibilities during construction. The Consultant will advise the Owner of

any adjustments to previous Statements of Probable Construction Cost, as well.

2. Attend bi-weekly on-site construction meetings a s r e q u e s t e d to review the project status.

3. The County will perform the daily on-site construction contract administration.

Bidding Phase:

1. Advise the Owner about the qualifications of prospective contractors and assist, as may be required, in

obtaining bids.

Construction Phase:

1) Prepare supplementary drawings ( C o n s t r u c t i o n B u l l e t i n s ) when required to clarify the design or

changes to the design.

2) Review:

• Contractor's Schedule of Values.

• Fabricators and suppliers shop drawings, and submittals.

• Material samples and equipment,

• Test and Balance Report.

• Change order requests.

3) Make periodic visits to the Project Site to review the progress and quality of work to determine if the

work is proceeding in accordance with the Contract Documents and provide Field Reports.

4) Track all “Request for Information” and provide a written response.

Project No.: W J 0 1 1 5 0 1

Project Name: H o u s e o f C o r r e c t i o n C h i l l e r s R e p l a c e m e n t

5) Provide oversite of Manufacturers start up and review start up reports.

6) Establish substantial completion and create punch list.

7) Verify punch list completion and review Closeout documents

8) Provide electronic and hard copy of all record drawings created from contractor's field marked up

drawings. (As Builts).

9) Sign final pay request.

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

WJ011501: HOC Chillers Replacement

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also