WIOA Youth CCMEP Services- Request for Proposals.pdf

Agency:	Trumbull County
State:	Ohio
Type of Government:	State & Local
Posted Date:	Jul 8, 2024
Due Date:	Aug 6, 2024
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR PROPOSAL

WIOA- Youth

COMPREHENSIVE CASE MANAGEMENT AND EMPLOYMENT PROGRAM

2024

Issued by:

Workforce Development Board of Trumbull County (WDB)

Trumbull County Department of Job and Family Services (TCDJFS)(Fiscal Agent)

106 High Street N.W., 4th Floor

Warren, Ohio 44481

Notice of Request for Proposals (RFP)

Due Date:

Submittal Location/Contact:

Bidding Process:

Services:

Contract Type:

Contract Term:

August 6, 2024 (3pm)

Dimitri Liogas, Executive Assistant

Workforce Development Board of Trumbull County

106 High Street N.W., 4th Floor

Warren, Ohio 44481

Competitive

Youth Services

Cost Reimbursement

Initial contract period (9-1-2024 to 9-30-2025),

with (2)two- One year renewal options.

RFP Contact:

RFP Issued:

Dimitri Liogas

celiogas@co.trumbull.oh.us

July 9, 2024

RFP Schedule- Key Dates

July 9, 2024

RFP is posted and open

July 16, 2024

RFP Bidder/ Proposer Conference

2pm at: OMJ Center

280 N Park Ave. Warren, Ohio 44481

July 26, 2024

Last day to submit RFP questions

July 29, 2024

RFP questions and answers posted on Commissioners Website

August 6, 2024

3pm Closes RFP submissions

August 7 – Aug 23 RFP evaluation and selection period

September 1, 2024 RFP Award(s) given prior to 9/1/2024

September 1, 2024 Contracting process begins- Initial contract period (9-1-2024 to 9-30-2025)

(Dates may be modified or extended at the discretion of the RFP issuer)

TABLE OF CONTENTS

ITEM

Introduction

Background

Program

Program Elements

Eligible Bidders/Subcontractors

Background/General Information

RFP Purpose

Youth Eligibility

Proposal Information

Provider Qualifications

Contractor Responsibilities

Terms and Conditions

Performance

Evaluation of Proposals

Proposal Submission

Proposal Content/Format

Proposal Signature Sheet

Provider Contact Information

Organization Description

Program Description

Personnel

Subcontractors

Budget

Tax Affidavit

Non- Collusion Affidavit

I. Introduction

The Workforce Development Board for Area 18 (Trumbull County), in conjunction with the Trumbull County

Board of Commissioners and the Trumbull County OhioMeansJobs Center, a division of the Trumbull County

Department of Job & Family Services, is soliciting proposals from entities interested in serving youth of the

State of Ohio’s Comprehensive Case Management Program (CCMEP). CCMEP is funded by the Workforce

Innovation and Opportunity Act (WIOA), the United States Department of Labor, Temporary Assistance for

Needy Families (TANF), and the United States Department of Health and Human Services.

Entities are being solicited to work with disadvantaged youth, ages fourteen (14 to twenty-four (24), in

overcoming life’s barriers, advocating, and mentoring young people to prepare them for future employment.

The program contains fourteen elements; proposers can bid on one, multiple, or all elements.

The Workforce Development Board is accepting proposals from educational institutions, agencies,

organizations, and service providers who can provide comprehensive case management (30 day contact, at

minimum), to eligible youth and develop individual opportunity plans that can assist the youth in advancing

their career pathways, acquire skills sought by local employers, and assist the program in meeting performance.

Proposers can be public, private, not-for-profit, or for-profit entities.

II. Background

CCMEP is designed to deliver coordinated, holistic services to stabilize individuals and families to address the

plethora of factors that may contribute to poverty and unemployment, inclusive of health, housing, education,

transportation, and childcare.

III. Program

The CCMEP is a unified program of two funding sources: TANF and WIOA, and when suitable can be co-

enrolled.

The TANF Program includes those Ohio Works First (OWF) program participants between the ages of fourteen

(14) and twenty-four (24) or a registered youth with a barrier to employment.

The TANF voluntary participants are OWF recipients not deemed work-required or a recipient of Prevention,

Retention and Contingency (PRC) funds who volunteer within thirty (30) days of benefits being received.

CCMEP participants must be engaged in CCMEP activities for a minimum of twenty (20) hours per week. Time

spent in program activities, case management, homework, travel, etc. are credited as time spent.

IV. Program Elements

Note: Proposers can submit for single, multiple or all elements.

WIOA/CCMEP requires fourteen (14) program elements to be accessible to enrolled youth. The elements

accessed by youth will be documented in the Individual Opportunity Plan (IOP), which is jointly developed by

the young person and the local case manager working with them. These elements are to improve the

educational achievement, entry and success in employment, and support the development of youth.

1.Tutoring, study skills training, instruction, and evidence-based

dropout prevention and recovery strategies.

These strategies must lead to completion of the requirements for a

secondary school diploma or its recognized equivalent (including a

recognized certificate or attendance or similar document for individuals

with disabilities) or for a recognized postsecondary credential.

2.Alternative secondary school services or dropout recovery services.

3.Paid and unpaid work experience.

Work experience helps youth understand proper workplace behavior and

what is necessary in order to attain and retain employment. They are

designed to enable youth to gain exposure to the working world and its

requirements. Work experience can serve as a stepping stone to

unsubsidized employment and is an important step in the process of

developing a career pathway for youth. This is particularly important for

youth with disabilities.

A work experience may take place in the private for-profit sector, the

non-profit sector, or the public sector. Labor standards apply in any work

experience where an employer/employee relationship, as defined by the

Fair Labor Standards Act or applicable State law, exists. Work experiences

provide the youth participant with opportunities for career exploration

and skill development.

Work experience must include academic and occupational education. The

types of work experiences include the following categories:

• Summer employment opportunities and other employment

opportunities available throughout the year;

• Pre-apprenticeship programs;

• Internships and job shadowing; and

• On-the-job training (OJT) opportunities.

Not less than 20% of the youth program funds shall be used to provide

in-school and out-of-school youth with work experience activities. WIOA

youth programs must track program funds spent on paid and unpaid

work experiences, including wages and staff costs for the development

and management of work experiences, and report such expenditures as

part of the local WIOA youth financial reporting. The percentage of funds

spent on work experience is calculated based on the total local area

youth funds expended for work experience rather than calculated

separately for in-school and out-of-school. Local administrative costs are

not subject to the 20% minimum work experience expenditure

requirement.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

WIOA Youth CCMEP Services- Request for Proposals.pdf

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