Wildfire Partners Zone 3 Forestry Contractors

Agency: Boulder County
State: Colorado
Type of Government: State & Local
NAICS Category:
  • 115310 - Support Activities for Forestry
Posted Date: Nov 4, 2019
Due Date: Dec 4, 2019
Solicitation No: 7075-19
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Wildfire Partners Zone 3 Forestry Contractors
Details
Due Date: 12/04/2019 10:00 am
Bidding Number: 7075-19
Bidding Categories: Land Use
Pre-bid Date and Time: 11/13/2019 8:00 am
Pre-bid Location:

The pre-proposal meeting on November 13, 2019 will include a visit of three project sites. To attend the pre-proposal meeting, rsvp at info@wildfirepartners.org by November 11, 2019. Contractors will receive detailed instructions of where and when to meet when they rsvp. Many of the projects are located behind locked gates. The timing and location of the site visits may change with limited notice. All interested parties will be visiting projects sites together as one group so an rsvp by November 11 is essential.

Other Comments:

7075-19 RFP

All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. November 20, 2019. A response from the county to all inquiries will be posted and sent via email no later than November 25, 2019.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

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RFP Number:
RFP Title:
Pre-Proposal Meeting:
RFP Questions Due:
Submittal Due Date:
Email Address:
Documents included in this package:
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
REQUEST FOR PROPOSAL
COVER PAGE
7075-19
Wildfire Partners Zone 3 Forestry
Contractor
November 13, 2019
November 20, 2019
December 4, 2019
purchasing@bouldercounty.org
Proposal Instructions
Terms and Conditions
Specifications
Insurance and W-9 Requirements
Submittal Checklist
Evaluation Criteria
Signature Page
Sample Contract
FEMA Addendum
FEMA Record of Environmental
Consideration (REC)
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
PROPOSAL INSTRUCTIONS
1. Purpose/Background
Zone 3 Fuels Reduction Pilot Project
This RFP is for a new, pilot project within Wildfire Partners—Zone 3 Hazardous Fuels Reduction.
The forestry work for this pilot will take place in Zone 3 (100 plus feet from homes) on
properties that have already completed defensible space through Wildfire Partners in Zone 1A
(0-5 feet), Zone 1 (5-30 feet) and Zone 2 (30-100 or more feet from homes). Zone 3 Hazardous
Fuels Reduction project will build upon past defensible space work to further reduce wildfire
risk. The work will take place on 15 separate, private parcels throughout western Boulder
County. These 15 projects cover a total of 142 acres.
Boulder County is seeking one contractor (or one partnership) and will make one award to
complete all 15 projects. All proposals must include all 15 projects. Boulder County will not
consider proposals for completing a smaller sub-set of these 15 projects.
Wildfire Partners
Launched in 2014, Wildfire Partners is a nationally recognized, collaborative program to reduce
wildfire risk. Homeowners, with the assistance from Wildfire Partners, work to better protect
their homes by actively creating and maintaining defensible space and reducing the ignition
potential of their structures. The program has been funded by participating homeowners,
Boulder County, a $1.5 million grant from the Colorado State Forest Service, and $1.1 million
and $1.2 million grants from FEMA.
Over 2,00 homeowners are currently in the program. Wildfire Partners offers motivated
homeowners many benefits:
A comprehensive, on-site, wildfire home assessment with a Wildfire Mitigation Specialist
A Wildfire Partners Assessment Report that identifies the weak links in a home’s defenses
and specific mitigation measures to be undertaken.
Wildfire Partners Financial Awards to subsidize the cost of hiring a Wildfire Partners
Forestry Contractor
Free access to Wildfire Partners Phone Advisors
Follow up visits and inspections with a Wildfire Mitigation Specialist
For homeowners who pass their inspections, a Wildfire Partners Certificate, yard sign and
letter stating that they have performed mitigation
To learn more about Wildfire Partners, visit www.WildfirePartners.org.
Specifications and a sample contract with a FEMA specific addendum and the FEMA Record of
Environmental Consideration (REC) are attached. The successful proposer shall execute the
attached addendum and REC as part of any contract with the county and comply with all
FEMA requirements set forth in the addendum and REC.
2. Written Inquiries
All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing
Office at purchasing@bouldercounty.org on or before 2:00 p.m. November 20, 2019. A
response from the county to all inquiries will be posted and sent via email no later than
November 25, 2019.
Please do not contact any other county department or personnel with questions or for
information regarding this solicitation.
3. Submittal Instructions
Submittals are due at the Administrative Services Information Desk or email box (preferred)
listed below, for time and date recording on or before 10:00 a.m. Mountain Time on December
4, 2019.
Your response can be submitted in the following ways. Please note that email responses to
this solicitation are preferred, but are limited to a maximum of 25MB capacity. NO ZIP FILES
ALLOWED. Electronic submittals must be received in the email box listed below. Submittals
sent to any other box will NOT be forwarded or accepted. This email box is only accessed on
the due date of your questions or proposals. Please use the Delivery Receipt option to verify
receipt of your email. It is the sole responsibility of the proposer to ensure their documents
are received before the deadline specified above. Boulder County does not accept
responsibility under any circumstance for delayed or failed email or mailed submittals.
Email purchasing@bouldercounty.org; identified as RFP #7075-19 in the subject line.
-OR-
US Mail
One (1) unbound copy of your submittal, printed double-sided, 11 point, on at
least 50% post-consumer, recycled paper must be submitted in a sealed
envelope, clearly marked as RFP #7075-19, to the Administrative Services
Information Desk located at 1325 Pearl Street, Boulder, CO 80302.
All RFPs must be received and time and date recorded by authorized county staff by the above
due date and time. Sole responsibility rests with the proposer to see that their RFP response is
received on time at the stated location(s). Any responses received after due date and time will
be returned to the proposer.
The Board of County Commissioners reserves the right to reject any and all responses, to waive
any informalities or irregularities therein, and to accept the proposal that, in the opinion of the
Board, is in the best interest of the Board and of the County of Boulder, State of Colorado.
Americans with Disabilities Act (ADA): If you need special services provided for under the
Americans with Disabilities Act, contact the ADA Coordinator or the Human Resources office at
(303) 441-3525 at least 48 hours before the scheduled event.
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
TERMS AND CONDITIONS
1. Proposers are expected to examine the drawing, specifications, schedule of delivery, and
all instructions. Failure to do so will be at the proposer’s risk.
2. Each proposer will furnish the information required in the Request for Proposals.
3. The Contract/Purchase Order will be awarded to that responsible proposer whose
submittal, conforming to the Request for Proposals, will be most advantageous to the
County of Boulder, price and other factors considered.
4. The County of Boulder reserves the right to reject any or all proposals and to waive
informalities and minor irregularities in proposals received, and to accept any portion of
or all items proposed if deemed in the best interest of the County of Boulder to do so.
5. No submittal will be withdrawn for a period of thirty (30) days subsequent to the opening
of proposals without the consent of the County Purchasing Agent or delegated
representative.
6. A signed purchase order or contract furnished to the successful proposer results in a
binding contract without further action by either party.
7. Late or unsigned proposals will not be accepted or considered. It is the responsibility of
proposers to ensure that the proposal arrives at the Administrative Services Information
Desk prior to the time indicated in the “Request for Proposals.”
8. The proposed price will be exclusive of any Federal or State taxes from which the County
of Boulder is exempt by law.
9. Any interpretation, correction or change of the RFP documents will be made by
Addendum. Interpretations, corrections and changes of the RFP documents made in any
other manner will not be binding, and proposer will not rely upon such interpretations,
corrections and changes. The County’s Representative will not be responsible for oral

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