REQUEST FOR QUOTATION (RFQ)
RFQ # Q19-17
CLOSING DATE: September 26, 2019
TITLE: White Goods Recycling
CLOSING TIME: 10:00 A.M. (our clock)
Larimer County intends to enter into a contract with one (1) firm (Contractor) for the removal of white goods
from the landfill, while achieving the highest revenue return possible.
All questions regarding this RFQ must be emailed to Les Brown, Purchasing Agent, at email@example.com.
Questions are due no later than 10:00 a.m. (our clock) September 20, 2019. Please call Les Brown at 970-
498-5954 to verify receipt of your questions. No questions will be accepted after the date and time referenced
The Larimer County Solid Waste Department operates the landfill at 5887 S. Taft Hill Road, Fort Collins, CO.
The landfill accepts white goods such as, but not limited to, stoves, washers and dryers, refrigerators, and air
conditioners. The landfill recycles these white goods and other ferrous metals for compensation. Landfill staff
load the white goods into the boxes/containers provided by the Contractor. Landfill accumulates the white
goods until an agreed upon volume has been reached (approximately every week or every other week) and
notifies the Contractor that the box/container is full and ready to be hauled away. Larimer County Landfill has a
contract with a third-party provider that removes refrigerants prior to recycling.
In 2018, the Landfill recycled over 500,000 pounds of white goods. Larimer County utilizes American Metal
Market (AMM), as the basis for the revenue calculation of recycled scrap iron.
SCOPE OF SERVICES:
The County expects the Contractor, at a minimum, to provide, perform, and/or furnish the following:
1. Contractor will supply two (2) box-containers (minimum 40-80 cubic yards each) to be placed in designated
1.1. The containers will be marked with both contractor identification and proper fill levels.
2. Contractor will provide a list of acceptable materials that can be collected.
3. Contractor must be able to respond on site within 24 hours of notification for pick up.
3.1. Collected scrap white goods vary in volume.
3.2. Time between requests for pick-up of containers vary from one (1) to four (4) weeks.
3.3. Flexibility to meet this varying schedule is necessary.
4. Contractor must provide, to on-site landfill staff before leaving, a bill of lading for every container or load
hauled from the site.
4.1. Boxes/containers must be weighed on a State of Colorado certified scale that is tested quarterly.
4.2. Additional documentation may be required for monitoring purposes including weighing out at Landfill
5. Contractor will provide timely payment (within 30 days of a haul) and reference the bill of lading number
and the weight of each load, as well as the indexed rate being used.
5.1. Contractor will submit a print-out of the index information, for the month, with each reporting of scrap.
6. Contractor will pay the County at a per-pound rate, via a percentage from the 2000 lb./ton price published
in the AMM, Shredded Scrap Composite pricing (#1 Heavy Melt, Chicago, Philadelphia, Pittsburgh).
7. Contractor will collect, transport, and dispose of the materials in accordance with all applicable Federal,
State and Local laws, standards and regulations.
8. The coordination for the materials removal and disposal at a lawfully permitted facility will be the
responsibility of the Contractor.
Prior to commencement of any work, contractor/vendor shall provide a Certificate(s) of Insurance to Larimer
County Risk Management, 200 W. Oak St., #4000, Fort Collins, Colorado 80521. The insurance required shall
be procured and maintained in full force and effect for the duration of the Contract and shall be written for not
less than the following amounts, or greater if required by law. Certificate Holder should be Larimer County at
the above address.
1. Workers' Compensation and Employers' Liability
1.1. State of Colorado:
1.2. Applicable Federal:
1.3. Employer's Liability:
$100,000 Each Accident
$500,000 Disease-Policy Limit
$100,000 Disease-Each Employee
1.4. Waiver of Subrogation
A signed Workers’ Compensation waiver will be accepted if the contractor/vendor has no
2. Commercial General Liability on an Occurrence Form including the following coverages: Premises
Operations; Products and Completed Operations; Personal and Advertising Injury; Liability Assumed under
an Insured Contract; Independent Contractors. Coverage provided should be at least as broad as found in
Insurance Services Office (ISO) form CG0001. Minimum limits to be as follows:
3. General Aggregate Limit
4. Products & Completed Operations Aggregate Limit
5. Personal & Advertising Injury Limit
6. Bodily Injury & Property Damage Each Occurrence Limit
6.1. Other General Liability Conditions:
7. Products and Completed Operations to be maintained for one year after final payment. Contractor shall
continue to provide evidence of such coverage to the County on an annual basis during the
aforementioned period (as appropriate).
8. Contractor agrees that the insurance afforded the County is primary.
9. If coverage is to be provided on Claims Made forms, contractor must refer policy to Risk Management
Department for approval and additional requirements.
10. Commercial Automobile Liability coverage to be provided on Business Auto, Garage, or Truckers form.
Coverage provided should be at least as broad as found in ISO form CA0001 (BAP), CA0005 (Garage) or
CA0012 (Trucker) including coverage for owned, non-owned, & hired autos. Limits to be as follows:
10.1. Bodily Injury & Property Damage Combined Single Limit
11. Minimum required limits set forth herein may be met by utilizing a combination of excess/umbrella policies
in conjunction with primary insurance policies if necessary.
12. All Insurance policies (except Auto, Workers Compensation and Professional Liability) shall include
Larimer County and its elected and appointed officials and employees as additional insureds as
their interests may appear. The additional insured endorsement should be at least as broad as ISO form
CG2010 for General Liability coverage. Additional Insured endorsement(s) shall be attached to the
certificate of insurance that is provided to the county.
13. The County reserves the right to reject any insurer it deems not financially acceptable by insurance
industry standards. Property and Liability Insurance Companies shall be licensed to do business in the
State of Colorado and shall have an AM Best rating of not less than A- VII.
14. Notice of Cancellation: Each insurance policy required by the insurance provision of this Contract shall
provide the required coverage and shall not be suspended, voided or canceled except after thirty (30) days
prior written notice has been given to the County, except when cancellation is for non-payment of premium,
then ten (10) days prior notice may be given. Such notice shall be sent directly to Larimer County Risk
Management, 200 W. Oak St., #4000, Ft. Collins, CO 80521. If the insurance company refuses to provide
the required notice, the contractor or its insurance broker shall notify the County of any cancellation,
suspension, non-renewal of any insurance within seven (7) days of receipt of insurers’ notification to that
15. Subcontractors: Contractors’ certificate(s) shall include all subcontractors as additional insureds under its
policies or subcontractors shall maintain separate insurance as determined by the Contractor, however,
subcontractor's limits of liability shall not be less than $1,000,000 per occurrence / $2,000,000 aggregate.
ANY DEVIATIONS FROM THE STANDARDS GIVEN ABOVE MUST BE APPROVED BY THE LARIMER
COUNTY RISK MANAGEMENT DEPARTMENT.
IF YOU HAVE ANY QUESTIONS CONCERNING THE INSURANCE REQUIREMENTS, PLEASE CONTACT
RISK MANAGEMENT AT (970) 498-5963 AT LEAST ONE (1) WEEK PRIOR TO THE RFQ CLOSING DATE.
AGREEMENT AND AWARD:
A formal agreement will be awarded to the vendor with the most responsible, responsive, reasonable quote,
deemed the best value, best fit, and most advantageous to Larimer County (Interviews may be held, and
references may be contacted, to assist in the decision for award).
The term of the agreement shall be for one (1) year from the date the agreement is executed. The County, at
its sole option, may offer to extend this Contract for up to four (4) additional one-year terms. The extension
option may be exercised providing satisfactory service is given, and must be mutually agreed upon in writing,
by and between the County and the Award Vendor.
A Sample of Larimer County’s “Professional Services Agreement” is included with this Request for Quotation
as Attachment A- Professional Services Agreement. Any exceptions or requested additions to the attached
agreement must be stated and submitted with your quote; these requests will not be accepted after the RFQ
has closed. The County makes no guarantee of any changes or concessions but will review and consider all
NOTE: PER ARTICLE 11 OF THE COLORADO CONSTITIUTION, LARIMER COUNTY DOES NOT ACCEPT
LIMITATIONS OF LIABILITY.
ILLEGAL ALIENS – PUBLIC CONTRACTS FOR SERVICES:
1. The Contractor certifies that the Contractor shall comply with the provisions of C.R.S. 8-17.5-101, et. seq.
The Contractor shall not knowingly employ or contract with an illegal alien to perform work under this
contract or enter into a contract with a subcontractor that fails to certify to the Contractor that the
subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this
2. The Contractor represents, warrants, and agrees that it (a) has verified that it does not employ any illegal
aliens, through participation in either the E-Verify Program or in the State of Colorado Verification
Program ("Department Program").
a. If the Contractor elects to participate in the Department Program pursuant to C.R.S. 8-17.5-102,
the Contractor must provide the County a copy of Contractor's completed Notice of Participation
b. If the Contractor hires a new employee who performs work under this public contract, the
Contractor must provide the County affirmation as required by C.R.S. 8-17.5-102(5)(c)(II).
3. The Contractor shall comply with all reasonable requests made in the course of an investigation by the
Colorado Department of Labor and Employment. If the Contractor fails to comply with any requirement
of this provision or C.R.S. 8-17.5-101, et. seq., the County may terminate this Contract for breach of
contract, and the Contractor shall be liable for actual and consequential damages to the County.
4. The Contractor shall not use the E-Verify Program or the Department Program to undertake pre-
employment screening of job applicants while this Contract is being performed.
5. If the Contractor obtains actual knowledge that a subcontractor performing work under this contract
knowingly employs or contracts with an illegal alien, the contractor shall:
a. Notify the subcontractor and the County within three days that the Contractor has actual
knowledge that the subcontractor is employing or contracting with an illegal alien; and
b. Terminate the subcontract with the subcontractor if within three days of receiving the notice
required pursuant to sub-paragraph "a" above, the subcontractor does not stop employing or
contracting with the illegal alien, unless the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an illegal alien.
Note: Larimer County strongly encourages the use of small and minority firms, women's business
enterprises, and labor surplus area firm services. In accordance with Federal and State laws, Larimer
County does not discriminate.
Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is
amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The
entity shall deal directly with the award vendor concerning the placement of Purchase Orders, freight charges,
contracting and disputes, invoicing, and payment. Larimer County shall not be held liable or responsible for
any liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor
or any government entity relating to such use.
No vendor awarded a solicitation shall be federally debarred. Such debarment shall be checked through the
System for Award Management, at www.sam.gov.
QUOTES MUST BE COMPLETED ON THE QUOTE FORM:
The QUOTE FORM on the next page must be received either by email, mail, or hand-delivered no later than
10:00 A.M. on Thursday, September 26, 2019. Responsibility for timely submittal and routing of quotations
prior to the opening lies solely with the vendor. Quotations received after the closing time and date
specified will NOT be considered.
Email completed quote form to Les Brown at firstname.lastname@example.org. Call
Les Brown at 970-498-5954 to confirm your quote has been received.
To the attention of Les Brown, Larimer County Purchasing, 4th floor Suite
4000, 200 W. Oak St., 4th floor Suite 4000, Fort Collins, CO 80521
To the attention of Les Brown, Larimer County Purchasing, 200 W. Oak
St., Suite 4000, PO Box 1190, Fort Collins, CO 80522-1190
QUOTE FORM: Q19-17 White Goods Recycling
Quotes must be furnished exclusive of any Federal, State, or Local taxes.
White Goods Recycling Revenue Percentage Offer:
Page 1 of 1
THE REVENUE RETURN PERCENTAGE
TO LARIMER COUNTY SOLID
WASTE DEPARTMENT =
(of the above AMM monthly published index)
Commodity index to be used:
• AMM (Chicago, Philadelphia, Pittsburgh) - Shredded Scrap Composite, #1 Heavy Metal
Example Calculations (for any given month):
• (AMM Index price per ton/2000) X (____% /100) = price per pound scrap rate to Larimer County
• (Price pound scrap rate) X (# of lbs. hauled) = revenue amount of monthly payment to Larimer
Vendors are to list the location(s) of the certified scale(s) that will be used to weigh the scrap below:
CITY: ____________________ STATE: ___________________ ZIP:
For further information regarding this Request for Quotation #Q19-17, please contact Les Brown, Purchasing
Agent, Larimer County Purchasing Department, at 970 498-5954, or at email@example.com.