Wheeler Mall Steam Distribution System Replacement

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
Caegory:
  • Z - Maintenance, Repair or Alteration of Real Property
Posted Date: Apr 12, 2019
Due Date: May 3, 2019
Solicitation No: IFB LU214-19-018-1
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
IFB LU214-19-018-1
  • Wheeler Mall Steam Distribution System Replacement
  • Status: Open
  • Time Left:20 days
  • Closing: 5/3/19 2:00 PM
  • Issued: 4/12/19 8:00 AM
  • Last Amended:
  • Buyer:Debby Cooper
  • cooperdj@longwood.edu
  • 434-395-2094

  • Issued By:Longwood University
  • Type:Invitation for Bids (IFB)
  • Category:Construction
  • Work Location: Longwood University Farmville, VA 23909
  • Web Address:http://tkts.longwood.edu/viewIFBRFP.aspx?ID=519&type=2
  • Pre-Bid Conference: 4/23/19 10:00 AM Pre-Bid Conference
  • Open Responses:5/6/19
  • Description:Replacement of existing steam tunnel, steam lines, and communication lines that run in the existing steam tunnel that will provide updated steam service to Wheeler, Jarman, Stevens, Lancaster, and Hiner Halls.

Attachments
Attachment Size Description Posted On Type
LU214-19-018.pdf (1.04 MB) Invitation for Bids (IFB) 04/12/19 Solicitation

Attachment Preview

INVITATION FOR BIDS (IFB)
Bidder shall return this cover page with their Bid Documents
Issue Date: April 12, 2019
Title: Wheeler Mall Steam Distribution System Replacement
Commodity Code: 91221, 91223, 91355
IFB#LU214-19-018
Project Code: 214-18271-000
Issuing Agency:
COMMONWEALTH OF VIRGINIA
Longwood University
Materiel Management & Purchasing
201 High Street, Lancaster Hall, Room 207A
Farmville, Virginia 23909
OPTIONAL PRE-BID CONFERENCE
Tuesday, April 23, 2019 at 10:00 a.m.
Lancaster Hall, Room 223
Longwood University, Farmville, VA
Location Where Work Will Be Performed: Longwood University, Farmville, Virginia
Period of Contract: From Date of Award Through Owner Approved Completion of Project
Sealed Bids Will Be Received Until: May 3, 2019 at 2:00 p.m. Local Time At The Address Above For Furnishing The
Goods/Services Described Herein and then opened in public and read aloud May 6, 2019 at 2:00 p.m. Local Time in
Lancaster Hall, Room 223. Bids shall be date/time stamped by the University upon receipt.
All Inquiries For Information Should Be Directed To: Cathryn B. Mobley, Associate Vice President for
Administration and Finance at fax (434) 395-2246 or email materielmanagement@longwood.edu using
ATTACHMENT 1 – PREBID QUESTION FORM. Questions are due by 12:00 noon on April 25, 2019. The University
will not accept questions after the stated deadline.
BIDS MUST BE MAILED OR HAND DELIVERED TO THE ISSUING AGENCY SHOWN ABOVE. LONGWOOD UNIVERSITY
MAY NOT BE A GUARANTEED NEXT DAY DELIVERY BY 2:00 P.M. LOCATION FROM BIDDER’S LOCATION. BIDDER
SHOULD VERIFY WITH CARRIER TO ENSURE BID PACKAGE WILL BE DELIVERED BY THE DEADLINE.
In Compliance With This Invitation For Bids And To All The Conditions Imposed Herein, The Undersigned Offers And
Agrees to Furnish the Services at the Price(s) Indicated On Bid Form.
State Corporation Commission (SCC) ID#:
or statement why bidder is not required to
have a SCC ID# must be furnished with your bid or it will be found nonresponsive.
eVA Member [ ] Yes
[ ] No
eVA Vendor ID#:
eVA registration information is on page 12.
Contractor shall be a registered eVA vendor by
the due date/time for receipt of bids to receive
award. Bidder must include cost of eVA
transaction fee in their bid.
Check all that apply: Small Business [ ]
Minority-Owned [ ] Woman-Owned [ ]
DSBSD Certificate No.
Expiration Date __________/__________/__________
Virginia Contractor License No.:
Class:
Specialty Codes if Applicable:
NAME AND ADDRESS OF FIRM:
Date:
E-mail:
By:
(Signature in Ink)
Zip
Name:
(Please Print)
Title:
Telephone: ( )
-
(Toll Free if available)
IFB#LU214-19-018
Wheeler Mall Steam Distribution System Replacement
Fax: ( )
-
(Toll Free if available)
Page | 1
Addendums: Any changes resulting from the University’s requirements will be issued in an addendum and will be
posted on the eVA website at http://www.eVA.virginia.gov, the Longwood University Materiel Management &
Purchasing Public Posting Board on the southeast wall at the end of Dorrill Dining Hall and their website at
http://tkts.longwood.edu/ListIFB.aspx, click on View This IFB next to Bid Number LU214-19-018, then click on
Download File at the bottom of the page.
It is the sole responsibility of the bidder to check these web pages for all changes to the IFB prior to
submission. Failure to do so may cause your bid to be determined non-responsive. Longwood University will
not mail or fax these documents.
An optional pre-bid conference will be held at 10:00 a.m. on April 23, 2019 in Lancaster Hall, Room 223 at
Longwood University, Farmville, VA 23909. The purpose of this conference is to allow potential bidders an
opportunity to present questions and obtain clarification relative to any facet of this solicitation.
If Longwood University is closed for any reason on the date/time specified for receipt of bids, bids will be due at
the same time the next business day the University is open. Bidders should check the University’s website at
http://www.longwood.edu or call the main number at 1-434-395-2000 after 6:00 a.m., to see if the University is
going to be open or if a delayed opening has been implemented.
NOTE TO BIDDERS: PARKING IS DIFFICULT, PLEASE PLAN TO ARRIVE EARLY. IF YOU REQUIRE ADA ACCOMODATIONS
TO DELIVER PROPOSAL, CONTACT THE MATERIEL MANAGEMENT OFFICE AT (434) 395-2093 TWENTY-FOUR (24)
HOURS PRIOR TO SOLICITATION CLOSING.
This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia,
11-35.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, or any other basis
prohibited by state law relating to discrimination in employment.
IFB#LU214-19-018
Wheeler Mall Steam Distribution System Replacement
Page | 2
TABLE OF CONTENTS
NOTICE OF INVITATION FOR BIDS (IFB)
BID FORM
ATTACHMENTS
1 – PREBID QUESTION FORM
2 – VENDOR eVA REGISTRATION REQUIREMENTS
3 – LONGWOOD UNIVERSITY CONSTRUCTION STANDARDS
4 – CONTRACTOR PUBLIC SAFETY RELATED ISSUES MEMO
5 – LONGWOOD UNIVERSITY SITE REGULATIONS
6 – LONGWOOD UNIVERSITY 2019 HOLIDAY AND WINTER CLOSING SCHEDULE
CAMPUS MAP-DIRECTORY
Page
4
6
10
11
12
13
15
16
18
IFB#LU214-19-018
Wheeler Mall Steam Distribution System Replacement
Page | 3
DGS-30-256
(Rev. 04/15)
NOTICE OF
INVITATION FOR BIDS (IFB)
Sealed bids are invited for the construction of Wheeler Mall Steam Distribution System Replacement, Project Code:
214-18271-000, at Longwood University, Farmville, VA. The project is generally described as the replacement of
the existing steam tunnel, steam lines, and communication lines that run in the existing steam tunnel and will
provide updated steam service to Wheeler, Jarman, Stevens, Lancaster, and Hiner Halls.
Sealed bids will be received at Longwood University, Office of Materiel Management & Purchasing, 201 High Street,
Lancaster Hall, Room 207A, Farmville, VA 23909. The deadline for submitting bids is 2:00 P.M. sharp, as
determined by the Bid Officer, on 05/03/2019. The bids will be opened publicly and read aloud beginning at 2:00
P.M., on 05/06/2019, at Longwood University, 201 High Street, Lancaster Hall, Room 223, Farmville, VA 23909.
A Bid Bond is required.
eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA
Vendor Registration Requirements.
Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are
contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall
be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner
reserves the right to reject any or all bids.
A pre-bid conference will be held at 201 High Street, Lancaster Hall, Room 223, Farmville, VA 23909 at 10:00
AM, on April 23, 2019. Attendance shall be optional for those submitting a bid.
The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly
submitted and received bid modifications plus such successive Additive Bid Items as the Owner in its discretion
decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders. ‘Notice of Award’ or
‘Notice of Intent to Award’ will be posted on eVA, Virginia Department of General Services’ central electronic
procurement website, at https://eva.virginia.gov and on the agency’s website at
http://tkts.longwood.edu/ListIFB.aspx.
Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia. See the Invitation
for Bids for additional qualification requirements.
Under Executive Order 20, July 22, 2014, Cabinet Secretaries and all executive branch agencies are directed to
continue and advance the following on a race and gender neutral basis: Exceed a target goal of 42% of
discretionary spending with small businesses certified by DSBSD.
The Invitation for Bids for the above project, including the drawings and the specifications containing the
information necessary for bidding, may be obtained from the office of Dewberry Engineers, Inc., 4805 Lake Brook
Dr., Suite 200, Glen Allen, VA 23060, Telephone: 804-290-7957. Bidders must call ahead to order the printed
documents prior to pick-up or shipping.
A deposit of $75 for each set of the Invitation for Bids documents will be required as a guarantee of the safe return
of the documents within ten days after the bid opening. A non-refundable shipping charge of $50 per set is
required for all sets requiring shipment.
Copies of the Invitation for Bids documents, including the plans and the specifications, will also be available for
inspection at the following locations:
IFB#LU214-19-018
Wheeler Mall Steam Distribution System Replacement
Page | 4
Dewberry Engineers, Inc.
Dodge Data and Analytics
Builder’s Exchange, Inc.
Longwood University
Glen Allen, VA
www.construction.com
Richmond, VA
Farmville, VA
Attachment: eVA Vendor Registration Requirements
Authorized Official of Owner/Agency
Jared Tackett
Project Manager
Longwood University
ENCOURAGEMENT OF SWaM BUSINESSES: It is the policy of the Commonwealth of Virginia to contribute to the
establishment, preservation, and strengthening of Small, Woman-owned and Minority-owned (SWaM) business
enterprises and to encourage the participation of Department of Small Business and Supplier Diversity (DSBSD)
certified SWaM businesses in State procurement activities. Toward that end, Longwood University encourages
DSBSD-certified SWaM firms to compete and encourages non-SWaM firms to provide for the participation of
DSBSD-certified SWaM businesses through partnerships, joint ventures, subcontracts, and other contractual
opportunities.
Longwood University has adopted an annual SWaM Procurement Plan that specifies goals for SWaM procurement
by Prime Contractors (A/E or Construction) in support of the State’s initiative for increasing state procurement
from SWaM businesses. It requires reporting the use of SWaM certified subcontractors and suppliers and
reporting of payments made to these firms. Upon award of contract, a Prime Contractor is required to create and
certify a SWaM subcontracting plan to meet SWaM goals when submitting their list of sub-contractors for
approval. Prime contractors are then required to submit reports of payments made to SWaM sub-contractors and
direct suppliers with each invoice or Schedule of Values (CO-12) submitted. The CO-12 has been updated by the
state to include fields for SWaM information and can be downloaded from the Bureau of Capital Outlay website
http://www.dgs.virginia.gov/. Monthly invoices or Schedules of Values will not be accepted unless SWaM
information is included. Final payment under the contract in question shall be withheld until certification of
SWaM compliance is received and confirmed by the agency. SWaM reporting is a Prime contractor responsibility
that must be submitted to receive progress payments.
Longwood University FY19 SWaM/subcontracting goals are as follows:
Construction, A&E,
And Professional
Services
MBE WBE SBE MICRO ESO HBCU SDV Total SWaM Goal
3% 6% 30% 2% 0% 0% 1%
42%
In addition to submission of subcontractor information with each invoice or CO-12, SWaM Reports will be required
on a monthly basis. Monthly reports will be due with monthly invoices.
No vendor is considered a Small Business Enterprise, a Woman-Owned Business Enterprise or a Minority-Owned
Business Enterprise unless it has obtained certification from the Commonwealth. For SWaM registration guidelines
and additional registration information, refer to the Virginia Department of Small Business and Supplier Diversity
website at https://www.sbsd.virginia.gov/. All certified SWaM vendors are assigned a SWaM identification number
by DSBSD which should be used in monthly reports. If you have any questions, please do not hesitate to contact
the Director of Materiel Management or your Project Manager.
If bidder is SWaM certified, then the above procedures do not apply.
IFB#LU214-19-018
Wheeler Mall Steam Distribution System Replacement
Page | 5

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