COLUMBUS CONSOLIDATED GOVERNMENT
Georgia’s First Consolidated Government
100 TENTH STREET, P. O. BOX 1340
COLUMBUS, GEORGIA 31902-1340
706-225-4087, FAX 706-225-3033
Date: July 25, 2019
RFB NO: 20-0002
Qualified vendors are invited to submit sealed bids, subject to conditions and
instructions as specified for the furnishing of:
WHEEL ALIGNMENT AND BALANCE SERVICES
Provide Wheel Alignment and Balance services on city vehicles utilized by Columbus
Consolidated Government on an “as needed basis".
August 21, 2019 – 2:30 PM (Eastern Time)
Sealed bids must be received and time/date stamped on or before the due date by the
Purchasing Division of the Consolidated Government of Columbus, Georgia, 5th Floor,
Government Center Tower -100 10th Street, Columbus, Georgia. Bids will be opened
during the 3:00 pm hour in the Conference of the Purchasing Division; 5th Floor of the
Government Center. Bidders are not required, but are invited to attend the bid opening.
Any and all addenda will be posted on the Purchasing Division’s web page at
It is the vendors’ responsibility to periodically visit the web page for addenda before the
due date and prior to submitting a proposal.
NO PROPOSAL If you are not interested in this invitation please email
SUBMISSION email@example.com or complete Page 3 and fax to 706-225-3033.
Andrea J. McCorvey
Purchasing Division Manager
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Effective December 31, 2014, Columbus Consolidated
Government (the City) discontinued mailing postcard notifications
to its registered vendors. The City is using the Georgia
Procurement Registry e-notification system. You must register
with the Team Georgia Market Place/Georgia Procurement
Registry to receive future procurement notifications via
as-a-supplier. If you have any questions or encounter any
problems while registering, please contact the Team Georgia
Marketplace Procurement Helpdesk:
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STATEMENT OF "NO BID"
COMPLETE AND RETURN THIS FORM IMMEDIATELY IF YOU DO NOT INTEND TO BID:
EMAIL : firstname.lastname@example.org
VIA FAX NUMBER (706) 225-3033, Attn: Sandra Chandler, Buyer
COLUMBUS CONSOLIDATED GOVERNMENT
100 TENTH STREET; P. O. BOX 1340
COLUMBUS, GEORGIA 31902-1340
We, the undersigned decline to bid on your RFB No. 20-0002 for Wheel Alignment and Balance Services
(Annual Contract) for the following reason(s):
___________Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below)
___________Insufficient time to respond to the Invitation for Bids.
___________We do not offer this product or service.
___________We are unable to meet specifications.
___________We are unable to meet bond requirements.
___________Specifications are unclear (explain below).
___________We are unable to meet insurance requirements.
___________Other (specify below)
We understand that if this statement is not completed and returned, our company may be deleted from the Columbus
Consolidated Government’s bidders’ list for this commodity or service.
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THESE GENERAL PROVISIONS SHALL BE DEEMED AS PART OF THE BID SPECIFICATIONS. The
provisions of the Procurement Ordinance for the Consolidated Government of Columbus, Georgia as adopted and
amended by Council shall apply to all invitations for bids and award of all contracts and is specifically incorporated herein
by this reference. A copy of the ordinance is on file in the Purchasing Division.
1. TERM “CITY.” The term “City” as used throughout these documents will mean Consolidated Government of
2. PREPARATION OF FORM. Bid proposals shall be submitted on the forms provided by the City. All figures must
be written in ink or typewritten. Figures written in pencil or erasures are not acceptable. However, mistakes may be
crossed out, corrections inserted adjacent thereto, initialed in ink by the person signing the proposal. If there are
discrepancies between unit prices quoted and extensions, the unit price will prevail. Failure to properly sign forms, in ink,
will render bid incomplete.
3. EXECUTION OF THE BID PROPOSAL. Execution of the bid proposal will indicate the bidder is familiar and in
compliance with all local laws, regulations, ordinances, site inspections, licenses, dray tags, etc.
4. BID SUBMISSION. Fax bid submissions will not be accepted as a response to the Invitation for Bids. Bids
must be submitted in a sealed envelope or package. The exterior of the envelope or package must reference the bidder’s
name and address, the bid number, bid title, and must indicate the contents represent a “bid” or “no bid” submission.
Failure to properly identify the bid submission may result in rejection of the bid.
5. BID DUE DATE. The bid submission must arrive in the Purchasing Division on or before the stated due date and
time. Upon receipt, bids will be time and date stamped. Bids will remain sealed and secured until the stated due date and
time for the bid opening.
6. BID OPENING. The Purchasing Division Manager or Purchasing staff appointee will open bids. The bid amount
and other pertinent information as determined by the Purchasing Division Manager will be read and recorded. The bids as
recorded at the bid opening represent draft tabulation and may include incorrect price extensions or transcription errors,
and are subject to change if conflicting information is discovered during analysis of the bid responses. A bid tabulation
will be made available to bidders after extensions have been checked and all other specification compliance has been
determined. In the essence of time, bidders may not be allowed to review bids at the bid opening. However, bidders
will be allowed to make appointments to review the bids at a later date.
7. LATE BIDS. It is the responsibility of the bidder to ensure bids are submitted by the specified due date and time.
Bids received after the stated date and time will be returned, unopened, to the bidder. The official clock to determine the
date and time will be the time/date stamp located in the Finance Department. All bids received will be time and date
stamped by the official clock. The City will not be held responsible for the late delivery of bids due to the U.S. Mail
Service, or any other courier service.
8. RECEIPT OF ONE SEALED BID. In the event only one sealed bid is received, no formal bid opening shall take
place. First, the Purchasing Division shall conduct a survey of vendors to inquire of “no bid” responses and non-
responsive vendors. If, from the survey, it is determined by the Purchasing Division that specifications need revision, the
one bid received will be returned, unopened, to the responding vendor, with a letter of explanation and a new bid
solicitation prepared. If it is determined that other vendors need to be contacted, the bid due date will be extended, and the
one bid received will remain sealed until the new bid opening date. The vendor submitting the single bid will receive a
letter of explanation. If it is determined the one bid received is from the only responsive, responsible bidder, then
the bid shall be opened by the Purchasing Division Manager or designee, in the presence of at least one other
witness. The single bid will be evaluated by the using agency for award recommendation.
9. RECEIPT OF TIE BIDS. In the event multiple responsive, responsible bidders are tied for the lowest price and all
other terms and requirements are met by the all tied bidders, the award recommendation shall be as follows:
a. Award to the local bidder, if one of the bidders has its principal place of business in Columbus, Georgia.
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b. If all or none of the bidders has its principal place of business in Columbus, Georgia, then award the bid to the bidder
who has received the award previously.
c. If neither bidder received the award previously, and neither of the tied bidders has its principal place of business in
Columbus, Georgia, then the bid award shall be equally divided between the tied bidders.
d. If it is not feasible to divide the award, and if all or none of the tied bidders has its principal place of business in
Columbus, Georgia, and neither was awarded the bid previously, then all bids will be rejected and the bid will be re-
10. RECEIPT OF MULTIPLE BIDS. Unless otherwise stated in the bid specifications, the City will accept one
and only one bid per vendor. Any unsolicited multiple bid(s) will not be considered. If prior to the bid opening, more
than one bid is received from the same vendor, the following will occur: (1) the bidder will be contacted and required to
submit written acknowledgment of the bid to be considered; (2) the additional bid(s) will be returned to the bidder
unopened. If at the bid opening more than one bid is enclosed in a single bid package, the City will consider the vendor
non-responsive and bids will be returned to the bidder.
11. CONDITION AND PACKAGING. Unless otherwise defined in the bid specifications, it is understood and agreed
that any item offered or furnished shall be new, in current production and in first class condition, that all containers shall
be new and suitable for storage or shipment, and that prices include standard commercial packaging.
12. FREIGHT/SHIPPING/HANDLING CHARGES. All freight, shipping, and handling charges shall be included in
the bid price. The City will pay no additional charges.
13. CORRECTION OR WITHDRAWAL OF BID/CANCELLATION OF AWARDS. Corrections or withdrawals
of inadvertently erroneous bids before or after bid opening, or cancellation of awards of contracts based on such bid
mistakes may be permitted where appropriate. Mistakes discovered before bid opening may be modified or bid withdrawn
by written notice received in the office of Purchasing prior to the time of the bid opening. After bid opening, no changes
in bid prices or other provisions of bids prejudicial to the interest of the City or fair competition shall be permitted. In lieu
of bid correction, a low bidder alleging a material mistake of fact may be permitted to withdraw its bid if the mistake is
clearly evident, or if the bidder submits evidence that clearly and convincingly demonstrates that a mistake was made. All
decisions to permit corrections or withdrawals of bids or to cancel awards or contracts based on bid mistakes will be
supported by the written determination of the Purchasing Officer.
14. ADDENDA AND INTERPRETATIONS. If it becomes necessary to revise any part of this bid, a written
addendum will be provided to all bidders. The City is not bound by any oral representations, clarifications, or changes
made to the written specifications by City employees, unless such clarification or change is provided to the bidders in
written addendum form from the Purchasing Officer. Bidders will be required to acknowledge receipt of the addenda (if
applicable) in their sealed bid proposal. The vendor may provide an initialed copy of each addendum or initial the
appropriate area on the bid form (pricing page). Failure to acknowledge receipt of the addenda (when applicable) will
render bid incomplete. It is the bidder’s responsibility to ensure that they have received all addenda.
15. BID EVALUATION AND AWARD. During the evaluation of bids, the City reserves the right to request
clarification of bid responses and to request the submission of references, if deemed necessary for a complete evaluation of
bid responses. Award will be made to the responsive and responsible bidder whose bid is most economical according to
criteria designated in the solicitation. The determination of the lowest responsive and responsible bidder may involve all
or some of the following factors: prices, conformity to specifications, financial ability to meet the contract, previous
performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payment,
compatibility as required, other cost, and other objective and accountable factors, if any, (which are further described in the
specifications). The City shall be the judge of the factors and will make the award in the best interest of the City.
16. TIME FOR CONSIDERATION. Bids must remain in effect for at least sixty (60) days after date of receipt to
allow for evaluation.
17. BID SECURITY AND PERFORMANCE BOND. Bid security (Bid Bond) shall be required for all competitive
sealed bids for construction contracts when the price is estimated by the Purchasing Officer to exceed $10,000. Bid
security shall be a bond provided by a surety company authorized to do business in the State, or in the form of a certified
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