CUYAHOGA COMMUNITY COLLEGE
Capital & Construction
700 Carnegie Ave.
Cleveland, OH 44115
Request for Proposal
ISSUED: May 20, 2019
Westshore Phase 2 Expansion
Tri-C Project No. C20169005
Bid Packages in this RFP:
#18 Exterior Signage
PRE-BID MEETING DATE:
Friday May 24, 2019 @ 1:00 pm
Westshore Campus SCHS 223 Conference Room
31001 Clemens Rd, Westlake, OH 44145
BID DUE DATE: Monday June 3, 2019 at 2:00P
Table of Contents
Submitting Your Proposal
Preparation of Proposal
Administrative and Contractual Information
Award of Contract
Delivery of Products and Services
Contract and License Agreements
Terms and Conditions
Time of Performance
4.11 Observance of College Rules and Regulations
Additional Information & Requirements
Appendix A: Bid Form
Appendix B: Scope of Work
Appendix C: Exterior Signage Document Issued 05-20-2019
Appendix D: Close-out Checklist
Appendix E: Delinquent Personal Property Tax Affidavit
Appendix F: General Conditions- CM Advisor Project
Appendix G: Project Labor Agreement (PLA)
Cuyahoga Community College District (Tri-C) is issuing this Request for Proposal (RFP) and inviting
responses for the goods and/or services described in the accompanying specifications according to the
terms, conditions, and requirements herein. Vendors responding to this RFP shall be herein called the
1.1 Project Overview
This project includes New Construction of the Westshore Phase 2 as well as Renovations of existing
facilities, specifically for Exterior Signage work. Please refer to the following Specifications and
Drawings created by Moody Nolan Inc.
Refer to Appendix C for Exterior Signage Documents.
COLLEGE: MISSION, VISION, VALUES, AND HISTORY
The mission of the College is to provide high quality, accessible and affordable educational opportunities
and services—include university transfer, technical and lifelong learning programs—that promote individual
development and improve the overall quality of life in a multicultural community.
The vision of Cuyahoga Community College is that Tri-C will be recognized as an exemplary teaching
and learning community that fosters service and student success. Cuyahoga Community College will be a
valued resource and leader in academic quality, cultural enrichment, and economic development
characterized by continuous improvement, innovation, and community responsiveness.
Values To successfully fulfill the mission and vision, Cuyahoga Community College is consciously
committed to diversity, integrity, academic excellence, and achievement of individual and institutional
goals. We are dedicated to building trust, respect, and confidence among our colleagues, students, and the
Cuyahoga Community College was established in 1963, as Ohio’s first community college. It now serves
more than 55,000 credit and non-credit students each year. The College has three (3) traditional campuses.
The Metropolitan Campus is located near downtown Cleveland, the Western Campus is located in Parma, and
the Eastern Campus is located in Highland Hills Village. Two (2) Corporate Colleges are located in Westlake
and Warrensville Heights; a Workforce and Economic Development Division (WEDD) is located at the
Unified Technologies Center adjacent to the Metro Campus; and the District Administration Office is located
Cuyahoga Community College, Ohio's largest community college, offers associate degrees, certificate
programs and the first two years of a baccalaureate degree. Students can choose from nearly 1,000 credit
courses in more than 70 career, certificate and university transfer programs. Approximately 80 off-campus
credit courses are available at various locations near homes, work sites, on cable television, and via the
Internet; and non-credit workforce and professional development courses are also offered.
Cuyahoga Community College offers a quality education and flexible learning options at the lowest tuition in
Northeast Ohio. The College also generates spending of about $500 million annually in Northeast Ohio and
sustains more than 25,000 jobs. In addition, more than 500,000 Northeast Ohio residents attend college-
sponsored cultural, community and sports programs each year. The College is home to the Cuyahoga
Community College JazzFest in Cleveland, the nation’s premier educational jazz festival, and hosts popular
cultural arts programs at Playhouse Square and at campus theaters.
More than 700,000 county residents have passed through Cuyahoga Community College’s doors, representing
one in five county residents.
Specific information about Cuyahoga Community College can be obtained at www.tri-c.edu .
2 SUBMITTING YOUR PROPOSAL
Bidders are cautioned to read the information contained in this RFP carefully. Bidders must submit
complete responses to all requirements and questions, in the order listed, and in accordance with the
instructions specified in this RFP.
The Bid Due Date is June 3, 2019, by 2:00 PM. Proposals must be received at the location set forth
below. Late proposals will not be accepted. Tri-C will confirm receipt of hard copies with a date and
Two hard-copy proposals (one electronic copy to Michele.Crawford@tri-c.edu) are to be submitted to:
Cuyahoga Community College
Supplier Managed Services (SMS)
700 Carnegie Avenue
Cleveland, OH 44115
Attn: Judi Cooper
Bidders must direct all questions regarding this RFP to Tom Holmes, Associate at :
firstname.lastname@example.org. The last day for questions is Tuesday May 28, 2019 at 12:00PM.
2.2 Preparation of Proposal
In submitting a proposal or in its performance under an award by Tri-C, the successful Bidder warrants
and represents that it is not suspended or debarred by the Federal Government or the State of Ohio.
• Bidders must notify Tri-C promptly of any ambiguity, inconsistency, or errors.
• Tri-C will not provide compensation for any expenses incurred by the Bidder for preparation of the
proposal or for product or service demonstrations.
• Alterations, deviations, or modifications must be noted in the submittal package.
• Tri-C will not assume responsibility for errors or misinterpretations resulting from the use of
• Tri-C may not consider proposals that require or request changes to the terms of this RFP.
• Proposals and any other information submitted in response to this proposal are the property of the
Tri-C, and will not be returned.
2.3 Supplier Diversity
Tri-C is committed to diversity and to supporting Greater Cleveland’s economy. All suppliers are
encouraged to do business with Tri-C. Tri-C encourages all Bidders to exceed the following goals:
a. Supplier Participation: 15% minority, 5% female, 3% veteran, and 6% CSB/SBE/SDBE.
b. Workforce Diversity: 45% local, 15% minority, 7% female, and 2% veteran
3 ADMINISTRATIVE AND CONTRACTUAL INFORMATION
• Tri-C reserves the right to reject any or all proposals received as a result of this RFP, modify
specifications proposed, waive any formalities or technicalities, or negotiate separately with any
source and in any manner whatsoever.
• Tri-C does not discriminate in admission, access, or treatment in programs and activities,
employment policies or practices based on race, creed, sex, color, national or ethnic origin, religion,
marital status, age, sexual orientation, Vietnam-era or qualified disabled veteran status, or qualified
3.1 Award of Contract
Tri-C, at its sole discretion, shall decide if an award will result from this RFP. Proposals must be fully
responsive to all requirements stated in the RFP to obtain consideration. Tri-C may not consider any
proposal not prepared and submitted in accordance with the provisions outlined herein.
In the event a contract is awarded, this RFP and the proposal of the successful Bidder will be included
as an addendum to the contractual obligations. Therefore, no information should be submitted which
cannot be incorporated into that agreement.
Price alone will not be the sole determining factor in the selection process.
• Tri-C reserves the right to award based on various selection criteria.
• Tri-C is not bound to accept the lowest cost proposal, if in its judgment the lowest cost proposal
does not provide the best overall value.
• Portions of the RFP may be awarded separately.
• Tri-C reserves the right to negotiate the final details of the Contract with the successful Bidder.
• The Bidder must honor original pricing on all purchase orders up to the effective date of the approval.
• Price changes will be considered only after the initial term. Requests for price increases, prior to this
period, may result in cancellation of the contract or specific items in the contract.
• Any price increase granted by Tri-C will be in the form of a written addendum to the original
• All Bidders are required to hold discounted pricing for a period of six (6) months from time of
3.2 Delivery of Products and Services
Delivery requirements including inside delivery, and or installation for products and services are to be
coordination with Cuyahoga Community College or its designee, Late deliveries may be assessed a late
• Deliveries of products & services must also be coordinated and scheduled with
Tri-C. Reference attached Schedule, Appendix E.