West Capitol Ave Road Rehab Project - Material Testing ServicesNEW!

Agency: City of West Sacramento
State: California
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
  • 541380 - Testing Laboratories
Posted Date: Feb 20, 2020
Due Date: Mar 12, 2020
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West Capitol Ave Road Rehab Project - Material Testing Services
  • Department: Capital Projects & Transportation
  • Category: Request For Proposal
  • Start Date: 02/20/2020
  • Close Date: 03/12/2020 3:00 PM

The City of West Sacramento is requesting proposals for material testing and special inspection services for the West Capitol Ave Safety Enhancement and Road Rehabilitation Project.

RFP - Material Testing Services

Tentative City Schedule

RFP Issued: February 20, 2020

Deadline for questions in writing: February 26, 2020

Submittal Deadline: March 12, 2020 by 3:00 pm PST

Attachment Preview

REQUEST FOR PROPOSAL (RFP)
FOR
Material Testing and Special Inspection Services
ON THE
WEST CAPITOL AVENUE SAFETY ENHANCEMENT
& ROAD REHABILITATION PROJECT
AND
CIP# 15029
February 20, 2020
IMPORTANT: This is a federal aid funded project subject to oversight and audit by the State of
California Department of Transportation (Caltrans). Consultant must submit material testing
reports based on Local Assistance Procedures Manual ‐ Chapter 16 forms.
Three (3) hardcopy sets and one (1) electronic PDF copy of proposals must be received at
the address below no later than 3:00 p.m. PST, March 12, 2020. Late proposals will not be
considered.
ATTN: Candido Ramirez, P.E., Project Manager
City of West Sacramento
Capital Projects & Transportation
1110 West Capitol Avenue, 1st Floor
West Sacramento, California 95691
WEST CAPITOL AVENUE SAFETY ENHANCEMENT & ROAD REHABILITATION
TABLE OF CONTENTS
RFP FOR MATERIALS TESTING
I. INTRODUCTION ....................................................................................................................... 1
II. BACKGROUND ........................................................................................................................ 1
III. SCOPE OF SERVICES ........................................................................................................... 1
IV. PROPOSAL GUIDELINES ......................................................................................................3
V. SELECTION PROCESS AND SCHEDULE ............................................................................. 5
VI. SELECTION CRITERIA .......................................................................................................... 6
VII. INQUIRIES AND PRE-PROPOSAL MEETING ...................................................................... 6
VIII. SUBMITTAL DEADLINE ....................................................................................................... 6
Appendix A – Project Exhibits (For Reference Only)
Appendix B – Sample Contract for Services
Exhibit A – Scope of Work
Exhibit B – Schedule of Performance
Exhibit C – Schedule of Fees
Exhibit D – Certificate of Compliance
Exhibit E – Labor Compliance
Consultant Questionnaire
I
WEST CAPITOL AVENUE ENHANCEMENT PROJECT & ROAD REHABILITATION
RFP FOR MATERIALS TESTING
I. INTRODUCTION
The City of West Sacramento (City) is seeking Material Testing services to implement the West
Capitol Avenue Road Rehabilitation and Safety Enhancement Project (Project) Qualified
consultant firms or teams that are certified Caltrans testing facilities in methods and testing
consistent with Caltrans LAPM documentation are encouraged to submit proposals.
Project improvements contemplated in the scope include road rehabilitation, intersection/signal
re-configuration, street lighting, buffered/protected bike lanes, enhanced pedestrian crossings,
telecommunication utility installation, water pipeline replacement, and other associated
improvements.
Project PS&E documents are currently at 95% development. Plans are posted separately,
adjacent to this RFP. Specifications will not be posted prior to RFP due date.
II. BACKGROUND
The primary goals of the project are to repair the deteriorating pavement and enhance safety
for all users by reducing unnecessary vehicular travel lanes, adding separated bike lanes,
adding street illumination to create safer pedestrian crossings.
Project limits along West Capitol Ave from Jefferson Blvd to Enterprise Blvd, also along
Jefferson Blvd from West Capitol Ave to Park Blvd, approximately 3.1 miles.
The desired Project elements are as follows:
Pavement rehabilitation throughout project limits. Treatment contemplated include cold-in-
place recycling (CIR), mill-and-fill, and full depth replacement where appropriate and capped
with rubberized or standard Hot Mix Asphalt along with selected dig out repairs.
Pedestrian, bicycle, lighting and safety improvements contemplated include separated
bicycle lanes, access ramps, additional lighting, enhanced mid-block pedestrian crossings
with high visibility cross walks, rapid flashing beacons (RFB), sidewalk and driveway
improvements as deemed appropriate.
Water main replacement includes removing/abandoning an existing 8 to 12 inch water
mains, installation of new 12-inch and 16-inch water mains, and connecting fire hydrants,
commercial and residential services.
Construction of this project is anticipated to begin in May 2020 and end in November 2021.
III. SCOPE OF SERVICES
The Consultant is expected to furnish all services as required to complete the scope of services
below:
TASK 1. COORDINATION
Coordinate field testing with the City’s project engineer, construction manager and
contractor.
Maintain a project records consistent with LAPM guidelines. At the end of construction,
test results and filing system will be submitted to the City in hardcopy and electronic
format.
Provide preliminary test results at site, when feasible.
Provide final test results.
1
WEST CAPITOL AVENUE ROAD REHABILITATION SAFETY ENHANCEMENT PROJECT
Task 2. Materials Testing
Table below was modified for project 15029, 5447(042)
HOT MIX ASPHALT (HMA) / ASPHALT CONCRETE (AC)
Quality Characteristic
Test Method
Aggregate Gradation (Sieve)
CT 202
Sand Equivalent
CT 217
Asphalt Binder Content
CT 382
In‐Place Density and Relative Compaction (Nuclear )
Nuclear (b)
CT 375 or ASTM D2950 (c
Theoretical Maximum Specific Gravity and Density (Rice)
CT 309
HMA Moisture Content
CT 226 or CT 370
Stabilometer Value (d)
CT 366
Asphalt Binder
Sample per Section 92
Smoothness
12‐foot Straightedge
SUBGRADE (DISTURBED BASEMENT SOIL) OR EMBANKMENT
Quality Characteristic
Test Method
Maximum Density and Relative Compaction
CT 216/CT 231
CT 216/CT 231
AGGREGATE BASES AND SUBBASES, IMPORTED BORROW
Quality Characteristic
Test Method
Sieve Analysis
CT 202
R‐Value
CT 301
Sand Equivalent
CT 217
Maximum Density and Relative Compaction
CT 216/CT 231
CT 216/CT 231
STRUCTURE BACKFILL, SELECT BACKFILL
Quality Characteristic
Sieve Analysis
R‐Value
Sand Equivalent
Maximum Density and Relative Compaction
Test Method
CT 202
CT 301
CT 217
CT 216/CT 231
PORTLAND CEMENT CONCRETE (PCC)
COARSE AGGREGATE
Quality Characteristic
Sieve Analysis
Cleanness Value
WET MIX
Quality Characteristic
Slump/Penetration
Cylinders
Test Method
CT 202
CT 227
Test Method
CT 533
CT 539/540
WATER PIPELINE
Quality Characteristic
Sieve Analysis
R‐Value
Sand Equivalent
Maximum Density and Relative Compaction
Test Method
CT 202
CT 301
CT 217
CT 216/CT 231
2
RFP FOR MATERIALS TESTING
Number of Tests
24
24
24
24
24
10
10
10
10
Number of Tests
10
15
Number of Tests
1
1
1
10
15
Number of Tests
1
1
1
6
Number of Tests
5
5
Number of Tests
10
5
Number of Tests
3
3
3
52
WEST CAPITOL AVENUE SAFETY ENHANCEMENT & ROAD REHABILITATION
RFP FOR MATERIALS TESTING
IV. PROPOSAL GUIDELINES
Submitted proposal should address the following information in the order listed:
1. Introductory Letter
2. Office location from which the work will be performed
3. Qualifications and Experience of firm(s) and key team members
4. References
5. Project Understanding and Approach
6. Local Benefit Statement
7. Conflict of Interest Statement (City)
8. Contract Exceptions
9. Insurance Requirements
10. Supplemental Information
11. Cost proposals (in separate sealed envelope)
To assist the proposal evaluation process, please include tabs corresponding to the items below.
Some sections can be combined into one tab.
RECOMMENDED DETAIL
1. Introductory Letter
This letter should be on company letterhead and addressed to the City project manager
with a statement of the consultant's basic understanding of the City’s needs. The names,
the business address, and telephone numbers of your firm’s principal responsible for
executing the project’s agreement. Your information should describe the nature of the
work and the line of authority of these individuals as they relate to this Project. If
appropriate, contact information and qualifications of subconsultants that may participate
on this Project.
2. Office location from which the work will be performed
Indicate the location of the office from which the contract will be managed and/or the majority
of the key personnel assigned to the contract will be located. Locations of sub-consultant’s
offices will be identified as well.
3. Qualifications and Experience of Firm and Key Team Members
Consultant will identify the project manager, other key individuals and their responsibilities,
and provide resumes of these individuals. Include a listing of current work commitments to
other projects or activities in sufficient detail to show that the organization and all of the
individuals assigned to the contract will be available to complete the Project.
Describe the Consultant firm’s available resources and capability for actually undertaking
and performing the work. Any changes in key personnel after the award of the contract
must be approved by the City before the change is made.
Resumes of key personnel to be assigned to the Project should also be included with
information on specific projects the individual has been involved with, demonstrating
experience relevant to the Project.
Project Manager shall:
Be familiar with local, state and federal material testing provisions.
Coordinate with technical staff to minimize construction delays
Be fully versed with Caltrans LAPM Chapters 16 & 17.
Have strong organizational, oral and communications skills.
3

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