Well Meter Compliance Project - Milford Hatchery

Agency: Kansas Department of Administration
State: Kansas
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 541690 - Other Scientific and Technical Consulting Services
Posted Date: Aug 29, 2019
Due Date: Sep 20, 2019
Solicitation No: EVT0006912
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Solicitation Detail
Well Meter Compliance Project - Milford Hatchery

Bid Closing Date: 09/20/2019
Bid Number: EVT0006912
Agency: KS Wildlife, Parks & Tourism

Bid Files:
Event Details
EVT6912_Specifications.pdf
EVT6912_Bid_Form.pdf
Four_Required_Documents.pdf

Attachment Preview

STATE OF KANSAS
Event Details
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0006912
Sell
RFx
Event Round
Version
1
1
Event Name
Well Meter Compliance Project - Milford Hatchery
Start Time
Finish Time
08/29/2019 17:00:00 CDT
09/20/2019 14:00:00 CDT
Page
1
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
David M Stueve
785/296-0408
david.stueve@ks.gov
Event Description
Provide for the well compliance project at the Milford Fish Hatchery per the attached bid
documents and these Event Details.
General Comments
- ATTC - See the attachment for additional information.
- *************************************************************************************
This Bid Event is a Request for Quote:
1. To receive consideration for award, one copy of the "Event Details", properly completed, must be returned
to and received by Procurement and Contracts no later than the specified closing time. (Hard copy "Event
Details" responses must be signed.)
2. All prices, terms, and conditions shall be shown. Prices, terms, and conditions not shown or presented
after closing will not be considered in the evaluation.
3. Prompt payment discounts will not be considered in determining the low bid.
4. Bid results will not be given to individuals over the phone. Results can be obtained by attending the
public bid opening. If unable to attend the public bid opening, bid tabulations can be obtained by sending an
e-mail to tabsheets@da.ks.gov or in writing to Kansas Procurement and Contracts, Attn: Bid Results, 900 SW
Jackson, Ste. 451, Topeka, KS 66612-1286. Please reference the Bid Event number on the request. There is no
charge for individual tabsheets. Copies of individual bids may be obtained under the Kansas Open Records Act
by calling (785) 296-0002, requesting an estimate of the cost to reproduce the documents, and remitting that
amount to the above address. Upon receipt of the funds, the documents will be sent.
5. Faxed bid responses are not acceptable for bids in excess of $25,000. FAX: (785) 296-7240
6. Products delivered, which have deviations not listed, will be rejected and the order canceled.
7. The brand names shown are given only to assist in identifying the type and quality of product required.
Bids on comparable brands are invited.
8. The specifications were written with the intent of permitting competitive bidding. Procurement and
Contracts reserves the right to waive minor deviations in the specifications which inadvertently restrict
bidding to a single manufacturer (or vendor) or when such deviations do not alter nor deter the Agency from
accomplishing the intended use or function. However, it shall be the bidder's responsibility to advise
Procurement and Contracts of any specifications, language, other requirements, or any combinations thereof,
which restricts or limits bidding. Such notification must be submitted in writing and must be received by the
Procurement Officer (Event Contact) no later than five (5) days prior to the bid closing. Each bid shall
include descriptive literature and specifications on the product bid. However, the providing of this material
shall not be considered a substitute for listing deviations.
9. Delivered FOB Destination, Prepaid and Allowed.
- **************************************************************************************
MANDATORY REQUIREMENT: If you are interested in bidding on this transaction you MUST BE OFFICIALLY INVITED to
the event. Contact the person named above at least 24 HOURS BEFORE the official finish date and time to
request the official invitation.
Due to State of Kansas SMART Strategic Sourcing System requirements, any bidder with an interest in bidding on
any State of Kansas SOURCING EVENT must officially request an invitation from the Procurement Officer (Event
Contact) at least 24 hours before the Bid Event official finish date and time. If you fail to request such in
a timely fashion, your bid may be rejected in its entirety.
EXCEPTION: If you have received a Bid Event Document with your company’s name in the upper right hand corner
of the document, your company has already been invited to the bid event.
If you are not a registered bidder/vendor with the state of Kansas you must register as a bidder AND request
official invitation at least 24 hours before the Bid Event official finish date and time. To register as a
bidder visit our website: www.admin.ks.gov/offices/procurement-and-contracts
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0006912
Sell
RFx
Event Round
Version
1
1
Event Name
Well Meter Compliance Project - Milford Hatchery
Start Time
Finish Time
08/29/2019 17:00:00 CDT
09/20/2019 14:00:00 CDT
Page
2
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
David M Stueve
785/296-0408
david.stueve@ks.gov
- **************************************************************************************
Questions/Amendment - No pre-proposal conference is scheduled for this Bid Event. Questions requesting
clarification of the Bid Event must be submitted via email (in MS Word format) to the Procurement Officer
(Event Contact) indicated above prior to 12:00 PM on September 12, 2019. Each question or clarification should
reference the appropriate Bid Event section.
Failure to notify the Procurement Officer (Event Contact) of any conflicts or ambiguities in the Bid Event may
result in items being resolved in the best interest of the State. Any modification to this Bid Event as a
result of written responses to questions received, shall be made in writing by amendment and dispatched to all
bidders invited to this event. Only written communications are binding.
Answers to questions will be available in the form of an amendment on the Procurement and Contracts' website,
www.admin.ks.gov/offices/procurement-and-contracts.
It shall be the responsibility of all participating bidders to acquire any and all amendments and additional
information as it is made available from the web site cited above. Vendors/Bidders not initially invited to
participate in this Bid Event must notify the Procurement Officer (Event Contact) of their intent to bid at
least 24 hours prior to the event's closing date/time. Bidders are required to check the website periodically
for any additional information or instructions.
- *************************************************************************************
Sales Tax Determination: This project has been determined by the Kansas Department of Revenue to be subject to
Kansas sales tax. The cost of said Tax must be INCLUDED IN all Bid and Contract prices. Sales tax includes all
applicable state, county and city sales taxes.
A general contractor or other contractor who contracts directly with the State of Kansas or one of its
agencies shall pay tax as follows:
a. Labor: No tax will be assessed since the labor is purchased directly by the State or one of its agencies.
b. Materials: Taxes will be assessed on materials purchased for the project.
A subcontractor on this project shall pay tax as follows:
a. Labor Taxes will be assessed because this labor is not purchased directly by the state or one of its
agencies. (However, labor will not be taxed on projects calling for the original construction of a building or
for repair or remodeling of a residence).
b. Materials: Taxes will be assessed on materials purchased for the project.
Whether sales tax should be paid to the Department of Revenue by a subcontractor on the subcontractor's labor
services will depend upon whether the project qualifies as the original construction of a building or facility
or as the repair or remodeling of a residence. The contractor and each subcontractor will be responsible for
determining whether labor services for the project qualifies for such exemption and for including the correct
amount of state, county and city sales tax applicable to this project. Contractors and subcontractors must
include all sales tax due on materials, which are not exempt on this project. Any questions should be
addressed to the Kansas Department of Revenue, Division of Taxation, Taxpayer Assistance Center. (785)
296-0222.
A general contractor or other contractor that contracts directly with the State of Kansas shall obtain copies
of the Kansas Retailers Sales Tax Registration certificates from all its subcontractors on this project and
have them available at the jobsite upon request.
- *************************************************************************************
Insurance: The Successful Bidder shall present an affidavit of Worker's Compensation, Public Liability, and
Property Damage Insurance to Procurement and Contracts.
- *************************************************************************************
During the 2012 Session, the Kansas Legislature enacted a Bidder Preference Program which created three (3)
bid preferences. To see if you qualify for any of the preferences, please go to the following website for more
information:
www.admin.ks.gov/offices/procurement-and-contracts/bidder-preference-program.
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0006912
Sell
RFx
Event Round
Version
1
1
Event Name
Well Meter Compliance Project - Milford Hatchery
Start Time
Finish Time
08/29/2019 17:00:00 CDT
09/20/2019 14:00:00 CDT
Page
3
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
David M Stueve
785/296-0408
david.stueve@ks.gov
To claim this preference, the bid response must include the Preference Request Form and you must respond to
the applicable Bidder Preference category in the question under the General Questions section on the following
page(s).
*************************************************************************************
During the 2014 Session, the Kansas Legislature enacted the Disabled Veteran Owned Business bidder preference
program. For more information or to see if you qualify, please go to the following website:
http://admin.ks.gov/docs/default-source/ofpm/procurement-contracts/disabled-veteran-preference-program.doc
To claim this preference, the bid response must include a copy of the letter from Procurement and Contracts
certifying your company as a Disabled Veteran Owned Business and you must respond to the applicable Disabled
Veteran Owned Business category in the question under the General Questions section on the following page(s).
- **************************************************************************************
Emailed or Fax Bids Submission will NOT be accepted for this Bid Event.
General Questions
Question
UOM
Best
Does your organization accept the State of Kansas terms
and conditions as stated?
Worst
Required: Yes Mandatory Response:No
Response Comments
Response
Have you included, in the bid response, descriptive
literature and specifications on the items offered?
Required: Yes Mandatory Response:No
Response Comments
Please select ONE category from the following list with
regard to a Bidder Preference. If selecting a Bidder
Preference category, supporting documentation must
accompany this bid response. (Note: #3 "State Use
Purchases" category does not apply to Requests for
Proposals)
Options:
Not claiming any Bidder Preference Category
Claiming the Disabled Veteran Owned Business Category
Claiming the State Use Purchases Bidder Preference Category
Claiming the Certified Business Bidder Preference Category
Required: Yes Mandatory Response: No
Select One
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0006912
Sell
RFx
Event Round
Version
1
1
Event Name
Well Meter Compliance Project - Milford Hatchery
Start Time
Finish Time
08/29/2019 17:00:00 CDT
09/20/2019 14:00:00 CDT
Page
4
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
David M Stueve
785/296-0408
david.stueve@ks.gov
Response Comments
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0006912
Sell
RFx
Event Round
Version
1
1
Event Name
Well Meter Compliance Project - Milford Hatchery
Start Time
Finish Time
08/29/2019 17:00:00 CDT
09/20/2019 14:00:00 CDT
Page
5
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
David M Stueve
785/296-0408
david.stueve@ks.gov
Line Details
Line: 1 Item ID:
Required: No Reserve Price: No
Line Qty: 1.00 UOM: Batch Lot
Description: Well Meter Milford Hatchery
Question
Do NOT enter pricing here. Please use the Bid
Form that has been provided as an attachment to
the bid event.
UOM
Best
Required: No Mandatory Response: No
Response Comments
Worst
No Bid:
Bid Qty:
Min/Max Qty: No min / No max
Response

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