Weed Chemicals

Agency: Sedgwick County
State: Kansas
Type of Government: State & Local
NAICS Category:
  • 115310 - Support Activities for Forestry
  • 424690 - Other Chemical and Allied Products Merchant Wholesalers
  • 561730 - Landscaping Services
Posted Date: Jul 8, 2020
Due Date: Jul 28, 2020
Solicitation No: 20-0043
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFB/RFP Due Date Description Document Pre-bid Conference
20-0043 7/28/2020 1:45:00 PM Weed Chemicals

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SEDGWICK COUNTY, KANSAS
FINANCE DEPARTMENT
Purchasing Section
525 N. Main, Suite 823 ~ Wichita, KS 67203
Phone: 316 660-7255 Fax: 316 383-7055
https://www.sedgwickcounty.org/finance/purchasing
/requests-for-bid-and-proposal/
July 7, 2020
REQUEST FOR BID
#20-0043
WEED CHEMICALS
Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking bids for Weed Chemicals. If your firm is
interested in submitting a response, please do so in accordance with the instructions contained within the attached Request
for Bid. Responses are due no later than 1:45 pm CDT, July 28, 2020.
All contact concerning this solicitation shall be made through the Purchasing Section. Bidders shall not contact
county employees, department heads, using agencies, evaluation committee members or elected officials with questions or
any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing
Section in writing. Failure to comply with these guidelines may disqualify the Bidder’s response.
Sincerely,
Lee Barrier
Purchasing Agent – Buyer
LB/ch
RFB #20-0043
1
Sedgwick County….Working for You
Table of Contents
I.
Purpose
II. Submittals
III. Scope of Work
IV. Sedgwick County’s Responsibilities
V. Bid Terms
A. Questions and Contact Information
B. Minimum Firm Qualifications
C. Evaluation Criteria
D. Request for Bid Timeline
E. Contract Period and Payment Terms
F. Insurance Requirements
G. Indemnification
H. Confidential Matters and Data Ownership
I. Bid Conditions
VI. Required Response Content
VII. Response Form
RFB #20-0043
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Sedgwick County….Working for You
I. Purpose
Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population
estimated at more than 511, 000 persons. It is the sixteenth largest in area, with 1,008 square miles, and reportedly has the
second highest per capita wealth among Kansas’ counties. Organizationally, the County is a Commission/Manager entity,
employs nearly 2,800 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,
criminal justice, recreation, entertainment, cultural, human/social, and education.
Sedgwick County is seeking bids for Weed Chemicals, in accordance with the specifications outlined, for Sedgwick
County Noxious Weed Department.
II. Submittals
Carefully review this Request for Bid. It provides specific technical information necessary to aid participating firms in
formulating a thorough response. Should you elect to participate, submit one (1) original AND one (1) electronic copy
(PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:
Lee Barrier
Purchasing Agent - Buyer
Sedgwick County Purchasing Department
525 N. Main, Suite 823
Wichita, KS 67203
SUBMITTALS are due NO LATER THAN 1:45 pm CDT, TUESDAY, JULY 28, 2020. Responses must be sealed and
marked on the lower left-hand corner with the firm name and address, bid number, and bid due date. Late or incomplete
responses will not be accepted and will not receive consideration for final award.
Bid responses will be acknowledged and read into record at bid opening, which will occur at 2:00 pm CDT, on the due
date.
III. Scope of Work
Unit
Quantity Unit Size
Product Description
Generic Glyphosate, must have 41% AI Glyphosate, in the form of its isopropylamine
432 2.5 Gallon salt, with 14% surfactant. Specimen label use areas must include Roundup Ready
crops; and many non-crop areas including roadsides.
Generic 2,4D with 4# AI Dimethylamine salt of 2, 4-Dichlorophenoxyacetic acid per
432
2.5 Gallon
gallon. Specimen label use areas must include small grains, pastures, rangelands, and
other crops; and non-crop areas such as turf and roadside. Must also be labeled for
aquatic weed control.
288 1 Gallon
DOW Tordon (24.4% Picloram) or approved equivalent
Price Per
Specified
Size
216 2.5 Gallon
Non-ionic Surfactant, minimum 90%
36 2.5 Gallon
Vista XRT (45.5% Fluroxypyr) or approved equivalent
Please publish complete description- some chemicals are not labeled for roadside
and/or pasture use, and we must have that specified on the label to legally apply or sell
the products for that use.
RFB #20-0043
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Sedgwick County….Working for You
IV. Sedgwick County’s Responsibilities
Provide information, as legally allowed, in possession of the county, which relates to the county’s requirements or
which is relevant to this project.
Designate a person to act as the County Contract Manager with respect to the work to be performed under this
contract.
County reserves the right to make inspections at various points of the project. Contractor agrees to openly
participate in said inspections and provide information to the county on the progress, expected completion date
and any unforeseen or unexpected complications in the project.
V. Bid Terms
A. Questions and Contact Information
Any questions regarding this document must be submitted in writing to Lee Barrier, Purchasing Agent - Buyer at
Lee.Barrier@sedgwick.gov by 5:00 pm CDT, July 14, 2020. Any questions of a substantive nature will be answered in
written form as an addendum and posted on the purchasing website at
https://www.sedgwickcounty.org/finance/purchasing/requests-for-bid-and-proposal/ under the Documents column
associated with this bid number by 5:00 pm CDT July 20, 2020. Firms are responsible for checking the website and
acknowledging any addenda on their bid response form.
B. Minimum Firm Qualifications
This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s)
and/or product(s) specified in this Request for Bid. Firms must meet or exceed these qualifications to be considered for
award. Bids submitted must reflect in detail their inclusion as well as the degree to which they can be provided. Any
exceptions to the requirements listed should be clearly detailed in proposer’s response.
Bidders shall:
1. Have proper certification(s) or license(s) for the services/product specified in this document.
2. Ensure that project work meets all local, state and federal laws, regulations and ordinances.
3. Have the capacity to acquire all required permits, bonds, escrows or insurances.
4. Provide appropriate project supervision and quality control procedures.
5. Have appropriate material, equipment and labor to perform job safely and efficiently. All costs associated with
meeting this requirement will be the sole responsibility of the vendor.
6. All items delivered to Sedgwick County MUST be labeled for roadside/pasture use on the product label.
C. Evaluation Criteria
An award will be made to the lowest responsible and responsive bidder.
D. Request for Bid Timeline
The following dates are provided for information purposes and are subject to change without notice. Contact the
Purchasing Section at (316) 660-7255 to confirm any and all dates.
Distribution of Request for Bid to interested parties
Clarification, Information and Questions submitted in writing by 5:00 p.m. CST
Addendum Issued
Sealed Bid due before 1:45pm CST
Board of Bids and Contracts Recommendation
Board of County Commission Award
July 7, 2020
July 14, 2020
July 20, 2020
July 28, 2020
August 6, 2020
August 12, 2020
RFB #20-0043
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Sedgwick County….Working for You
E. Contract Period and Payment Terms
A contractual period will begin following Board of County Commissioners (BoCC) approval of the successful firm(s)
for one (1) year.
Either party may cancel its obligations herein upon thirty-day (30) prior written notice to the other party. It is
understood that funding may cease or be reduced at any time, and in the event that adequate funds are not available to
meet the obligations hereunder, either party reserves the right to terminate this agreement upon thirty (30) days prior
written notice to the other. Payment will be remitted following receipt of monthly detailed invoice.
Payment and Invoice Provisions
https://www.sedgwickcounty.org/media/39239/payment_and_invoice_provisions.pdf
F. Insurance Requirements
Liability insurance coverage indicated below must be considered as primary and not as excess insurance. If required,
Contractor’s professional liability/ errors and omissions insurance shall (i) have a policy retroactive date prior to the
date any professional services are provided for this project, and (ii) be maintained for a minimum of 3 years past
completion of the project. Contractor shall furnish a certificate evidencing such coverage, with County listed as an
additional insured, except for professional liability, workers’ compensation and employer’s liability. Certificate shall
be provided prior to award of contract. Certificate shall remain in force during the duration of the project/services
and will not be canceled, reduced, modified, limited, or restricted until thirty (30) days after County receives written
notice of such change. All insurance must be with an insurance company with a minimum BEST rating of A-VIII and
licensed to do business in the State of Kansas (must be acknowledged on the bid/proposal response form).
NOTE: If any insurance is subject to a deductible or self-insured retention, written disclosure must be included in
your proposal response and also be noted on the certificate of insurance.
It is the responsibility of Contractor to require that any and all approved subcontractors meet the minimum insurance
requirements. Contractor shall obtain the above referenced certificate(s) of insurance, and in accordance with this
Agreement, provide copies of such certificates to County.
Workers’ Compensation:
Applicable coverage per State Statutes
Employer’s Liability Insurance:
Commercial General Liability Insurance (on form CG 00 01 04 13 or its equivalent):
Each Occurrence
General Aggregate, per project
Personal Injury
Products and Completed Operations Aggregate
Automobile Liability:
Combined single limit
Umbrella Liability:
Following form for both the general liability and automobile
_X__ Required/ ____ Not Required
Each Claim
Aggregate
Professional Liability/ Errors & Omissions Insurance:
___ Required/ ___X_ Not Required
Each Claim
Aggregate
Pollution Liability Insurance:
_X__ Required/ ____ Not Required
Each Claim
Aggregate
$500,000.00
$1,000,000.00
$2,000,000.00
$1,000,000.00
$2,000,000.00
$1,000,000.00
$2,000,000.00
$2,000,000.00
$1,000,000.00
$1,000,000.00
$1,000,000.00
$1,000,000.00
RFB #20-0043
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Sedgwick County….Working for You

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