WALKING TRAILS 2019

Agency: City of Bartlett
State: Tennessee
Type of Government: State & Local
Posted Date: Nov 9, 2019
Due Date: Nov 14, 2019
Solicitation No: FY2020-11-038
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: FY2020-11-038
Bid Title: WALKING TRAILS 2019
Category: Engineering
Status: Open

Description:

ADDENDUM 1 ISSUED
INVITATION FOR SEALED BIDS

The City of Bartlett Parks and Recreation Department is seeking bids for the asphalt paving, and repair of small areas as needed at various walking trails in specified parks in accordance to the bid specifications.

Note: The Bid Document Received Form must be emailed to the City of Bartlett Purchasing Department prior to submission of bid.

Sealed Bids are to be received no later than 2:00 P.M. on November 14, 2019. All bid packets with an original, clearly identified, and two copies, must be labeled “ FY2020-11-038 WALKING TRAILS 2019” and addressed to:

MAYOR A. KEITH MCDONALD

CITY OF BARTLETT

6400 STAGE ROAD

BARTLETT, TN 38134

Questions regarding the Construction Plans and Bid Booklet must be emailed to John Horne, P. E. at jhorne@cityofbartlett.org For security reasons, you must enable JavaScript to view this E-mail address. . Deadline for these questions is no later than 5:00PM CST on November 7, 2019. For general inquires please contact Debbie Cairncross, Purchasing Agent at 901-385-6416 or email dcairncross@cityofbartlett.org For security reasons, you must enable JavaScript to view this E-mail address. .

The City of Bartlett is an equal opportunity employer and will not discriminate against any company or individual for any reason.

The City of Bartlett reserves the right to reject any and all bids and to waive any informality in the bidding process.


Publication Date/Time:
10/29/2019 7:00 AM
Publication Information:
The Daily News
Closing Date/Time:
11/14/2019 2:00 PM
Submittal Information:
Sealed Envelope, Mayor's Office
Bid Opening Information:
Public, City Hall Chambers
Addendum Date/Time:
11/08/2019
Download Available:
Bid Book and Plan Set
Fee:
No Fee
Related Documents:

Attachment Preview

CITY OF BARTLETT
FINANCE DEPARTMENT
6400 STAGE ROAD
BARTLETT, TENNESSEE 38134
A. Keith McDonald, Mayor
Mark Brown, Chief Administrator Officer
Dick Phebus, Finance Director
Shan Criswell, Parks and Recreation Director
REQUEST FOR SEALED BIDS
FY2020-11-038
DUE: Thursday, November 14, 2019 no later than 2:00 p.m. (CST)
WALKING TRAILS 2019
PARKS AND RECREATION
The City of Bartlett is seeking bids to complete Asphalt Paving, and repair of small areas as needed at
various walking trails in specified parks in accordance to the following bid specifications.
WALKING TRAILS 2019
Parks and Recreation Parks
Sealed Bid #: FY2020-11-038
Due Date: November 14, 2019
ITEM
TABLE OF CONTENTS
PAGE
Table of Contents …………………………………………………...
Notice to Bidders ……………………………………………………
Instructions to Bidders ……………………………………………
General Conditions …………………………………….…………
Drug and Alcohol Affidavit ……………………………..…...……
Public Acts 109 Form ……………………………………………..
Suspension and Debarment Certification Form ……………………..
Non-collusion Affidavit of Prime Bidder ………………..……….
Contract Monitoring ……………………………….………….……
Title VI Plan ………………………………………………….…....
Special Conditions ………………………………………….….……
Bid Submittal Form ……………………………………………….
Bid Pricing Sheet ..........................................................................
Bid Bond .......................................................................................
Notice of Award ................................................................................
Performance Payment Bond ..............................................................
Notice to Proceed ................................................................................
Contract Agreement ...........................................................................
TC-1
NB-1
IB-1 to IB-4
GC-1 to GC-8
DAA-1
PA-1
DCF-1 to DCF-3
NCA-1
CM-1
Title VI -1 to Title VI-3
SC-1 to SC-2
BSF-1
BPS-1 to BPS-4
BB-1 to BB-2
NA-1
PPB-1 to PPB-3
NP-1
CA-1 to CA-3
TC-1
WALKING TRAILS 2019
Parks and Recreation Parks
Sealed Bid #: FY2020-11-038
Due Date: November 14, 2019
NOTICE TO BIDDERS
Sealed Bids are to be received no later than 2:00 P.M. on November 14, 2019. All bid packets with an
original, clearly identified, and two copies, must be labeled FY2020-11-038 WALKING TRAILS
2019” and addressed to:
MAYOR A. KEITH MCDONALD
CITY OF BARTLETT
6400 STAGE ROAD
BARTLETT, TENNESSEE 38134-1148
The City reserves the right to reject any and all bids and to waive any informality in the bidding process.
The City of Bartlett is an equal opportunity employer and will not discriminate against any individual
for any reason. Construction Plans, Bid Booklet and Document Received Form can be downloaded for
free at www.cityofbartlett.org. Please fill out the Document Received Form, and email it to: Debbie
Cairncross at dcairncross@cityofbartlett.org. This document should be received no later than 48 hours
prior to bid due date in order to receive any addenda notices or updated information.
Questions regarding the Construction Plans and Bid Booklet must be emailed to John Horne, P. E. at
jhorne@cityofbartlett.org. Deadline for these questions is no later than 5:00PM CST on November 7,
2019.
For general bid information, please contact Debbie Cairncross, Purchasing Agent at 901-385-6416 or by
email at dcairncross@cityofbartlett.org.
Please quote prices on the attached Bid Pricing Sheet, BPS-1 through BPS-4
We propose to furnish the item(s) listed on attached form(s) at prices quoted and guarantee safe
delivery FOB Delivered and as specified.
These prices are submitted with a declaration that no City Official or Employee has a financial or
beneficial interest in this transaction.
________________________________
NAME OF FIRM
_____________________________
E-MAIL ADDRESS
________________________________
ADDRESS
________________________________
TELEPHONE
______________________________
SIGNATURE OF AUTHORIZED
REPRESENTATIVE
______________________________
PRINT NAME
NB-1
WALKING TRAILS 2019
Parks and Recreation Parks
Sealed Bid #: FY2020-11-038
Due Date: November 14, 2019
PROJECT SCOPE
INSTRUCTIONS TO BIDDER
Project consists of asphalt paving of various walking trails, crack sealing of existing trails prior to paving,
and repair of small areas as needed. In advance of contractor mobilization City of Bartlett (City) crews
will cut back tree roots and patch any failures or alligatoringin the walking trails, as required. The
areas included in this bid are Municipal Park, Japanese Gardens, Stoneridge Park, Quailridge Park,
Rivercrest Park, and Rockyford Park.
These (6) sites will be awarded only as funding is available. The Contractor will be given Notice to
Proceed (NTP) for the first area first. Once that area is completed, accepted, and final quantities
tabulated; then the City will issue NTP for the second area if funding is available. Each of the following
phases may proceed in the same fashion only if funding is available.
1. USE OF BID FORMS
These Contract documents include a complete set of Bidding and Contract forms, which are for the
convenience of bidders.
2. INSPECTION OF SITE
The Bidder should thoroughly examine and familiarize himself with the drawings, The City of Bartlett
Technical Specifications, and all other contract documents. The Contractor by the execution of the
Contract shall in no ways be relieved of any obligation under it due to his failure to receive or examine
any form or legal instrument or to visit the site and acquaint himself with the conditions there existing
and the City will be justified in rejecting any claim based on facts regarding which he should have been
on notice as a result thereof.
3. ALTERNATIVE BIDS
There are no alternative bids for this project.
4. BIDS
a. All Bids must be submitted on forms supplied by City of Bartlett and shall be subject to all
requirements of the Contract Documents, including the Drawings, and these INSTRUCTIONS
TO BIDDERS. All Bids must be regular in every respect and no inter-lineations, excisions or
special conditions shall be made or included in the Bid Form by the Bidder.
b. Bid Documents including the Bid, the Bid Guaranty, and the Statement of Bidder's Qualifications
(if requested) shall be enclosed in envelopes (outer and inner), both of which shall be sealed and
clearly labeled as required by the GENERAL CONTRACTOR'S LICENSING ACT OF 1976.
IB-1
WALKING TRAILS 2019
Parks and Recreation Parks
Sealed Bid #: FY2020-11-038
Due Date: November 14, 2019
c. The City may consider as irregular any bid on which there is an alteration of or departure from
the Bid Form hereto attached and at its option may reject the same.
d. If the Contract is awarded, the City will award it to a responsible Bidder on the Basis of the
lowest and/or best Bid and the selected Alternative Bid Items, if any. The Contract will require
the completion of the work according to the Contract Documents.
e. Each Bidder shall include in his Bid the following information:
Principals:
Firm:
Names
Home Addresses, including City, State and Zip Code
Name
Address, including City, State and Zip Code
f. Bids to be submitted in sealed envelopes and must have the following marked on the outside:
License:
Name of Project FY2020-11-038 Walking Trails 2019
Date of Bid Opening: November 14, 2019 at 2:00 pm
Name of Contractor/Company
Tennessee License Number and Classification, if Bid Exceeds $25,000.00
Licenses Expiration Date
Acknowledgement of Each Applicable Addendum
(Identify if Bid is less than $25,000.00 so Bid will be opened.)
5. BID GUARANTY
a. The Bid must be accompanied by a Bid Guaranty which shall not be less than FIVE percent
(5%) of the amount of the Bid. At the option of the Bidder, the guaranty may be a certified
check, bank draft, negotiable U.S. Government Bonds (at par value), or a Bid Bond in the form
attached. The Bid Bond shall be secured by a guaranty or a surety company listed in the latest
issue of U.S. Treasury Circular 570. The amount of such Bid Bond shall be within the
maximum amount specified for such Company in said Circular 570. No Bid will be considered
unless it is accompanied by the required guaranty. Certified check or bank draft must be made
payable to the order of the City. Cash deposits will not be accepted. The Bid Guaranty shall
insure the execution of the successful Bidder, all as required by the Contract Documents. As
soon as the Bid prices have been compared, the City will return the check or bond of all except
the three lowest responsible bidders. When the contract is executed and delivered, the checks
or bonds of the two remaining unsuccessful Bidders will be returned.
b. Revised Bids submitted before the opening of Bids, whether forwarded by mail or telegram, if
representing an increase in excess of two percent (2%) of the original Bid, must have the Bid
Guaranty adjusted accordingly; otherwise the Bid will not be considered.
c. If bid contains multiple items, the bid bond must be for the highest dollar amount of the bid.
IB-2

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