Village of Pinecrest Circulator Bus Services (6/1/2018)

Agency: Village of Pinecrest
State: Florida
Type of Government: State & Local
Caegory:
  • V - Transportation, Travel and Relocation Services
Posted Date: May 8, 2018
Due Date: Jun 1, 2018
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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  • Village of Pinecrest Circulator Bus Services (6/1/2018)
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    Village of Pinecrest Circulator Bus Services
    RFP No. 2018-010
    The Village of Pinecrest, Florida is inviting the submission of proposals from qualified and
    experienced transportation companies for the operation of the Circulator Bus Services within the
    Village of Pinecrest.
    Complete proposals must be submitted to the Village of Pinecrest at 12645 Pinecrest Parkway,
    Pinecrest, FL 33156, no later than 2:00 p.m. Friday, June 1, 2018 in a sealed envelope
    clearly marked “Village of Pinecrest Circulator Bus Services”. Any proposals received after the
    time specified will not be accepted.
    For a complete copy of the RFP, please visit www.pinecrest-fl.gov/BIDS.
    The Village of Pinecrest reserves the right to accept any proposal deemed to be in the best
    interest of the Village or to waive any informality in any proposal. The Village may reject any
    or all proposals and re-advertise.
    Release Date: May 4, 2018
    Due Date: Friday, June 1, 2018, 2:00 pm
    Contact: procurement@pinecrest-fl.gov
    Request For Proposal
    Village of Pinecrest Circulator Bus Services
    Project No. 2018-010
    SECTION 1 – INSTRUCTIONS TO PROPOSERS
    1.1 BACKGROUND
    The Village of Pinecrest is a municipal corporation of the State of Florida, Miami-Dade County,
    encompassing about 8 square miles with a total population o f approximately 18,500. The
    Pinecrest People Mover service involve two buses that travel simultaneously two routes in the
    morning and four in the afternoon. They, mainly, operate around the start and dismissal times
    for Palmetto Middle School and Miami Palmetto High School to accommodate students that are
    not eligible to ride the school buses since they live within two miles of their school.
    1.2 INFORMATION AND CLARIFICATION
    The Village of Pinecrest, Florida is inviting the submission of proposals from qualified
    transportation companies to furnish all vehicles, equipment, drivers, gasoline, insurance,
    maintenance of the buses, etc., necessary to successfully operate the Circulator Bus Services
    for the Village of Pinecrest.
    1.3 ELIGIBILITY
    To be eligible to respond to this RFP, the Proposer must meet the following criteria:
    At a minimum, the Proposer shall be licensed to do business in the State of Florida.
    Shall have and maintain the required insurances set forth by the Village.
    References from a minimum of 3 past clients are required.
    Previous experience with other governmental entities is preferred.
    Past performance with the Village of Pinecrest will be considered.
    A minimum of 5 years experience in providing bus services and 2 years of relevant
    experience for similar services and should emphasize capability to meet the required
    schedule, and employ capable personnel.
    1.4 CONE OF SILENCE
    You are hereby advised that this Request for Proposal is subject to the “Cone of Silence,” in
    accordance with Section 2-11.1(t)(a) of the Code of Miami-Dade County. From the time of
    advertising until the Village Manager issues her recommendation, there is a prohibition on
    communication with the Village’s professional staff. The Cone of Silence does not apply to oral
    1
    Request For Proposal
    Village of Pinecrest Circulator Bus Services
    Project No. 2018-010
    communications at pre-bid conferences, oral presentations before evaluation committees,
    contract discussions during any duly noticed public meeting, public presentations made to the
    Village Council during any duly noticed public meeting, contract negotiations with the staff
    following the award of an RFP, RFQ, RFLI or bid by the Village Council, or communications in
    writing at any time with any Village employee, official or member of the Village Council unless
    specifically prohibited. A copy of all written communications must be filed with the Village
    Manager. Violation of these provisions by any particular bidder or proposer shall render any
    RFP award, RFQ award, RFLI award, or bid award to said bidder or proposer void, and said
    bidder or proposer shall not be considered for any RFP, RFQ, RFLI or bid for a contract for the
    provision of goods or services for a period of one year.
    All questions regarding this RFP must be submitted in writing no less than five (5) business days
    before the proposal due date. All questions and comments should be directed to the
    procurement@pinecrest-fl.gov. Answers to all submitted questions will be posted on the Village’s
    web site, www.pinecrest-fl.gov/BIDS.
    1.5 CERTIFICATION
    By offering a submission to this Request for Proposal the proposer certifies the proposer
    has not divulged to, discussed or compared his proposal with other proposals and has not
    colluded with any other proposer or parties to this proposal whatever. Also, proposer
    certifies, and in the case of a joint proposal each party thereto certifies as to his own
    organization, in connection with this proposal:
    A. Any prices and/or cost data submitted have been arrived at independently,
    without consultation, communication, or agreement, for the purpose of restricting
    competition, as to any matter relating to such prices and/or cost data, with any
    other proposer or with any competitor;
    B. Any prices and/or cost data quoted for this proposal have not been knowingly
    disclosed by the proposer and will not knowingly be disclosed by the
    proposer prior to the scheduled opening, directly or indirectly to any other proposer
    or to any competitor;
    C. No attempt has been made or will be made by the proposer to induce any other
    person or firm to submit or not to submit a proposal for the purpose of restricting
    competition;
    D. The only person or persons interested in this bid as principal or principals is/are
    named therein and that no person other than therein mentioned has any interest in
    this bid or in the contract to be entered into; and brokerage, or contingent fee
    excepting bona fide employees or established commercial agencies maintained
    by the purchaser for the purpose of doing business.
    2
    Request For Proposal
    Village of Pinecrest Circulator Bus Services
    Project No. 2018-010
    1.6 PUBLIC RECORDS
    1.6.1 Contractor agrees to keep and maintain public records in Contractor’s possession
    or control in connection with Contractor’s performance under this Agreement. Contractor
    additionally agrees to comply specifically with the provisions of Section 119.0701, Florida
    Statutes. Contractor shall ensure that public records that are exempt or confidential and exempt
    from public records disclosure requirements are not disclosed, except as authorized by law, for
    the duration of the Agreement, and following completion of the Agreement until the records are
    transferred to the Village.
    1.6.2 Upon request from the Village’s custodian of public records, Contractor shall provide
    the Village with a copy of the requested records or allow the records to be inspected or copied
    within a reasonable time at a cost that does not exceed the cost provided by Chapter 119,
    Florida Statutes, or as otherwise provided by law.
    1.6.3 Unless otherwise provided by law, any and all records, including but not limited to
    reports, surveys, and other data and documents provided or created in connection with this
    Agreement are and shall remain the property of the Village.
    1.6.4 Upon completion of this Agreement or in the event of termination by either party, any
    and all public records relating to the Agreement in the possession of the Contractor shall be
    delivered by the Contractor to the Village Manager, at no cost to the Village, within seven (7)
    days. All such records stored electronically by Contractor shall be delivered to the Village in a
    format that is compatible with the Village’s information technology systems. Once the public
    records have been delivered upon completion or termination of this Agreement, the Contractor
    shall destroy any and all duplicate public records that are exempt or confidential and exempt
    from public records disclosure requirements.
    1.6.5 Any compensation due to Contractor shall be withheld until all records are received
    as provided herein.
    1.6.6 Contractor’s failure or refusal to comply with the provisions of this section shall result
    in the immediate termination of this Agreement by the Village.
    Section 119.0701(2)(a), Florida Statutes
    IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
    119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS
    RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS:
    Guido Inguanzo, Village Clerk
    12645 Pinecrest Parkway, Pinecrest, Florida 33156
    305.234.2121
    ginguanzo@pinecrest-fl.gov
    1.7 RETENTION OF PROPOSALS
    The Village reserves the right to retain all Proposals submitted and to use any ideas contained
    3
    Request For Proposal
    Village of Pinecrest Circulator Bus Services
    Project No. 2018-010
    in a Proposal, regardless of whether that firm is selected.
    1.8 IRREVOCABLE OFFER
    Any proposal may be withdrawn up until 2:00 p.m., Friday, June 1, 2018. Any proposals
    not so withdrawn before the opening date shall constitute an irrevocable offer for a period
    of ninety (90) days to provide the services set forth in the proposal.
    1.9 MAILING INSTRUCTIONS AND SUBMITTAL DEADLINE
    Sealed proposals must be received no later than 2:00 p.m. local time Friday, June1, 2018
    at the address below. Each sealed proposal should be clearly marked and identified as
    follows:
    Village of Pinecrest
    Office of the Village Manager
    12645 Pinecrest Parkway
    Pinecrest, Florida 33156
    "VILLAGE OF PINECREST CIRCULATOR BUS SERVICES"
    Each proposer shall submit one (1) original, one (1) copy and one (1) digital (CD or USB
    Flash Drive in pdf format) proposal.
    The responsibility for submitting this proposal and its receipt on or before the stated time
    and date will be solely and strictly the responsibility of the proposer. The Village is in
    no way responsible for delays caused by any delivery system or caused by any other
    occurrence. Proposals received after the exact time and date stipulated above shall be
    considered non­responsive.
    1.10 VILLAGE OPTIONS
    The Village reserves and holds at its sole discretion the right and option to award a Contract(s)
    for the provision of Village of Pinecrest Circulator Bus Services. The Village Manager will report
    to the Village Council whether or not a contract award(s) is/are recommended.
    The Village also reserves and holds at its sole discretion the following rights and options:
    To issue addenda/clarification to this RFP.
    To reject or accept any and all proposals.
    To issue subsequent RFP.
    To enter into contract negotiations.
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