VENT HOOD CLEANING SERVICES ANNUAL CONTRACT CLAYTON COUNTY, GEORGIA

Agency: Clayton County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
  • 561790 - Other Services to Buildings and Dwellings
Posted Date: Feb 4, 2021
Due Date: Feb 10, 2021
Solicitation No: BID NUMBER: 20-213 RFQ
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
BID NUMBER: 20-213 RFQ BID DATE & TIME: 12/17/2020 - 05:35 PM

documents Addendum #1 Added, Addendum #2 Added, Addendum #3 Added
BID TITLE: VENT HOOD CLEANING SERVICES ANNUAL CONTRACT
CLAYTON COUNTY, GEORGIA
BID DESCRIPTION: VENT HOOD CLEANING SERVICES ANNUAL CONTRACT
CLAYTON COUNTY, GEORGIA
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TABLE OF CONTENTS
1. INFORMATION AND INSTRUCTIONS TO BIDDERS……………………………...3
2. SCOPE OF SERVICES ........................................................................................7
3. EXHIBIT A...........................................................................................................10
4. QUOTE COST FORM.........................................................................................12
5. APPENDICES
Appendix A Contract Compliance Requirements .............................................13
Appendix B Bonding and Insurance Requirements..........................................19
Appendix C Required Form Submittals ............................................................25
Appendix D Contract Compliance Requirements (LVP) ..................................41
6. ATTACHMENT
Attachment A Draft County Contract ................................................................42
RFQ # 20-213 Vent Hood Cleaning Services Annual Contract for Clayton County, Georgia
Page 2 of 57
RFQ #20-213 VENT HOOD CLEANING SERVICES FOR
CLAYTON COUNTY, GEORGIA
INFORMATION AND INSTRUCTIONS TO BIDDERS
1. Request for Quotes: This Request for Quotes (RFQ) is from qualified Bidders
(Bidder or Bidders) for Vent Hood Cleaning Services for Clayton County, GA. A
detailed Scope of Work (SOW) is set forth in this RFQ.
2. Solicitation Method: This solicitation is being conducted in accordance with all
applicable provisions of the Clayton County Code of Ordinances including Code
Sec. 2-115. - Informal purchases. By submitting a quote in reference to this
solicitation, a Contractor acknowledges that it is familiar with all laws applicable to
this solicitation, including, but not limited to, the County’s Code of Ordinances,
which laws are incorporated into this RFQ by reference.
3. Minimum Qualifications: Each Bidder and it subcontractors shall have the
minimum experience/qualifications set forth in this RFQ.
4. Certificate of Authority to Transact Business in Georgia: Each Contractor
must submit documentation that demonstrates it is duly authorized to conduct
business in the State of Georgia with its quote. This requirement also applies to
Joint Venture (JV) Team Members, Sub-Consultants and Subcontractors.
5. Business License: Contractor is required to submit a copy of its current, valid
business license with its quote. If the Contractor is a Georgia corporation,
Contractor is required to submit a valid county or city business license. If the
Contractor is a joint venture, Contractor is required to submit valid business
licenses for each member of the joint venture. If the Contractor is not a Georgia
corporation, Contractor is required to submit a Certificate of Authority to Transact
Business in the State of Georgia and a copy of its current, valid business license
issued by its home jurisdiction.
6. Professional License: Contractor must attach a copy of any professional
license required by this RFQ with its response.
7. No Offer by County and Firm Offer by Bidder: This solicitation does not
constitute an offer by County to enter into a Contract and shall not be construed
by any Bidder to form a Contract. This solicitation is only an invitation for offers
from interested Bidders and no offer shall bind County. A Bidder’s offer is a firm
offer and may not be withdrawn except as provided in this ITB, and in the
County’s Code of Ordinances and other applicable law.
8. Quote Duration: Quotes submitted in response to this RFQ must be valid for a
period of One Hundred and Twenty (120) calendar days from the Quote
Submission Deadline and must be marked as such.
9. Quote Submission Deadline: Responses to this RFQ should be sent via email to
Grivel Mora, Purchasing Specialist Sr. at
centralservicesbids@claytoncountyga.gov by 3:00 p.m., Eastern Standard Time
(EST) on January 6 2021.
RFQ # 20-213 Vent Hood Cleaning Services Annual Contract for Clayton County, Georgia
Page 3 of 57
10. Solicitation Questions/Prohibited Contacts: Any questions regarding this RFQ
should be submitted in writing to Grivel Mora, Purchasing Specialist Sr., Clayton
County Central Services Department, 7994 North McDonough Street, Jonesboro,
Georgia, 30236, or by email to centralservicesbids@claytoncountyga.gov on or
before Thursday, December 23, 2020 by 3:00 p.m., EST. Questions received
after the designated period may not be considered. Any response made by the
County will be provided in writing to all Bidders by addendum. No Bidder may rely
on any verbal response to any question submitted concerning this RFQ. All
Bidders and representatives of Bidders seeking an award of a Clayton County
contract may not initiate or continue any verbal or written communications
regarding a solicitation with any County officer, elected official, employee or other
County representative other than the Department of Central Services employee
named in the solicitation, between the date of the issuance of the solicitation and
the date of the final contract award by the Board of Commissioners, unless
specified otherwise herein. Attempting to influence the outcome of any given
contract prior to a recommendation of award to the Board of Commissioners is
strictly prohibited. The Director of Central Services will review alleged violations of
this prohibition. If the Director of Central Services determines that such a
communication has compromised the competitive process, the offer submitted by
that Bidder may be disqualified from consideration for award, and that Bidder may,
among other things, be placed on the Ineligible Source List. Violations of this
prohibition may also be subject to prosecution under Federal, State or Local laws.
11. Ownership of Quotes: Each Quote submitted to the County shall become the
property of the County, without compensation to a Bidder for the County’s use, in
its discretion. The County shall not be liable for any Quote preparation costs
incurred by Bidder.
12. Georgia Open Records Act: Information provided to the County is subject to
disclosure under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq.
Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing
trade secrets that wishes to keep such records confidential under this paragraph
shall submit and attach to the records an affidavit affirmatively declaring that
specific information in the records constitute trade secrets pursuant to Article 27 of
Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]” All such records shall be
labeled as a trade secret or confidential and include the relevant cite to the Open
Records Act.
13. Bonding and Insurance Requirements: The Bonding and Insurance
requirements for any Contract that may be awarded pursuant to this RFQ are set
forth in Appendix B, Bonding and Insurance Requirements. Bidder must provide
a copy of a current certificate of insurance evidencing any existing commercial
general liability policies issued for Bidder, if any. For purposes of this section,
Bidder” shall mean an individual, corporation or other corporate entity submitting
a quote in connection with this solicitation, including each Joint Venture partner if
Bidder is a Joint Venture.
14. Applicable County Small Local Business Programs: The SLBE Programs
applicable to this solicitation are set forth in Appendix A, Contract Compliance
RFQ # 20-213 Vent Hood Cleaning Services Annual Contract for Clayton County, Georgia
Page 4 of 57
Requirements, included in this RFQ. By submitting a quote in response to this
solicitation, each Bidder agrees to comply with such applicable SLBE Programs.
15. Applicable Local Vendor Preference Program: The Local Vendor Preference
Program applicable to this solicitation is set forth in Appendix D.
16. Subcontractors and Manufacturers: Bidders are required to submit, in writing,
the addresses of any proposed Subcontractors or equipment manufacturers listed
in the Quote and may be required to submit other material information relative to
proposed Subcontractors. County reserves the right to disapprove any proposed
Subcontractors whose technical or financial ability, or resources, or experience are
deemed inadequate.
17. Illegal Immigration Reform and Enforcement Act: This RFQ is subject to the
Illegal Immigration Reform and Enforcement Act of 2011 (“Act”), formerly known
as the Georgia Security and Immigration Compliance Act. Pursuant to Act, the
Contractor must provide with its Quote proof of its registration with and continuing
and future participation in the E-Verify Program established by the United States
Department of Homeland Security. Completed Contractor Affidavit, Illegal
Immigration Reform and Enforcement Act Forms attached herein under the
required form submittals must be submitted with the Quote at the time of
submission. Under State Law, the County cannot consider any Quotes which
does not include the completed forms. Where the business structure of a
Contractor is such that Contractor is required to obtain an Employer Identification
Number (EIN) from the Internal Revenue Service, Bidder must complete the
Contractor Affidavit on behalf of, and provide a Federal Work Authorization User
ID Number issued to, the Contractor itself. Where the business structure of a
Contractor does not require it to obtain an EIN, each entity comprising the
Contractor must submit a separate Contractor Affidavit. It is not the intent of this
notice to provide detailed information or legal advice concerning the Act. All
Contractors intending to do business with the County are responsible for
independently apprising themselves of and complying with the requirements of
the Act and assessing its effect on County solicitations and their participation in
those solicitations. For additional information on the E-Verify program or to enroll
in the program, go to: https://e-verify.uscis.gov/enroll. Additional information on
completing and submitting the Contractor Affidavit can be found preceding this
form in this RFQ.
18. Multiple Awards: The County reserves, in its sole discretion, the right to make one
(1) award, no award, or award to multiple Bidders. The award(s) will be based on
the Quote in its entirety or by components.
19. Award and Execution of Contract: If the County awards a Contract pursuant to
this solicitation, the County will prepare and forward to the successful Bidder a
Contract for execution substantially in the form of the Draft Contract included in this
RFQ. All Bidders should thoroughly review the draft Contract prior to submitting a
Quote. Any proposed revisions to the terms or language of this draft contract must
be submitted in writing with the Bidder’s response to the RFQ. Since proposed
revisions may result in a Quote being rejected if the revisions are unacceptable to
the County, Bidder should review any proposed revisions with an Authorized
RFQ # 20-213 Vent Hood Cleaning Services Annual Contract for Clayton County, Georgia
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