Vendor Contract for Harp Fixtures

Agency: City of Milwaukee
State: Wisconsin
Type of Government: State & Local
Posted Date: May 15, 2020
Due Date: May 26, 2020
Solicitation No: 17367
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid due date/time bid# description purchasing agent
Tuesday, May 26, 2020 at 2:00 PM CST 17367 Vendor Contract for Harp Fixtures Ethan Heffelfinger
eheffe@milwaukee.gov

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City of Milwaukee
Department of Administration Purchasing Division
INVITATION TO BID #17367
FOR
Vendor Contract for Harp Fixtures
PLEASE COMPLETE
Vendor Company Name:
Address:
Ship to Address:
Traffic & Electrical Services
1540 West Canal Street
Milwaukee, WI 53233
Purchasing Agent:
Phone:
E-Mail:
Bid Closing Date:
Bid Closing Time:
Ethan Heffelfinger
414-286-3612
eheffe@milwaukee.gov
Tuesday, May 26, 2020
2:00 P.M. CST
Bill to Address:
Traffic & Electrical Services
1540 West Canal Street
Milwaukee, WI 53233
IMPORTANT: Bids must be submitted in accordance with the “Bid Submittal” section of this solicitation. The email
address for submitting bids is procurement.services@milwaukee.gov. Bids submitted via email directly to the
Purchasing Agent will be rejected.
Documents incorporated into this Invitation to Bid:
1.
Plans and/or specifications associated with this Invitation to Bid located on the City of Milwaukee,
Department of Administration – Purchasing Division’s “Current Bid Opportunities” webpage,
http://city.milwaukee.gov > Directory > Purchasing Division > Current Bid Opportunities, specifically:
[Purchasing agent to list specifications; i.e. City of Milwaukee Specifications #12c-C-14 dated 04/25/2020,
City of Milwaukee Specification #12c-F-34 dated 04/25/2020, City of Milwaukee Drawing #B-19-26 dated
04/28/2020, Drawing #6076M dated 10/04/1993, Drawing #6617M dated 10/04/1993, Drawing #6572C,
Drawing #8M.]
2.
The “City of Milwaukee Purchasing Contract Including Terms and Conditions” revised February 04, 2020,
which can be found on the City of Milwaukee, Department of Administration – Purchasing Division’s
“Policies & Procedures” webpage, city.milwaukee.gov/Purchasing > Policies & Procedures.
Bid Information
Vendor Contract for Milwaukee Harp or equivalent fixtures for a three (3) year period from date of award.
The vendor shall enter the following information for bid evaluation purposes on the lines provided below:
Item # Description of Item or Service
1 FIXTURE, MILWAUKEE HARP, BLACK(REPRODUCTION), LED
VERSION WITH 20kV SURGE PROTECTOR, MOGUL BASE SOCKET,
WIRING FOR 240V LINE VOLTAGE, 125V WEATHERPROOF
RECEPTACLE, BOROSILICATE GLASS REFRACTOR, ALUMINUM
CASTING PER CITY SPECIFICATION #12-C-F34, AND DRAWING NOS.
8M, 6572C, 6076M, 6617M AND B-19-26.
Estimated Annual usage
200
Bid #17367
VC for Harp Fixtures
Unit Price Bid:
$
We Bid Mfg. & Part #
each
Item # Description of Item or Service
2 FIXTURE, MILWAUKEE HARP, BLACK, (REPRODUCTION), 70 WATT,
240 VOLT HIGH PRESSURE SODIUM BALLAST WITH IGNITOR, 125V
WEATHERPROOF RECEPTACLE, BOROSILICATE GLASS
REFRACTOR, ALUMINUM, PER CITY SPECIFICATION NO. 12c-C-14,
AND DRAWING NOS. 8M, 6572C, 6076M, 6617M AND B-19-26.
Unit Price Bid:
$
We Bid Mfg. & Part #
each
Estimated Annual usage
75
Item # Description of Item or Service
3 FIXTURE, MILWAUKEE HARP, BLACK, (REPRODUCTION), UN-
BALLASTED WITH IGNITOR, 125V WEATHERPROOF RECEPTACLE,
BOROSILICATE GLASS REFRACTOR, ALUMINUM, PER CITY
SPECIFICATION NO. 12c-C-14, AND DRWG. NOS. 8M, 6572C, 6076M,
6617M AND B-19-26.
Unit Price Bid:
$
We Bid Mfg. & Part #
each
Estimated Annual usage
75
Bid Submittal
1.
When and Where to Submit Your Bid. All bids must be received by the Department of Administration,
Purchasing Division via the email address or physical address below no later than the closing date and
time listed on the first page of this Invitation to bid. All bids received after the specified closing date and
time will be rejected. You may submit your bid in hard copy or by email.
a.
If you submit a hard copy: Your bid must be sealed, addressed, and delivered to the Department
of Administration, Purchasing Division Room 601, City Hall, 200 East Wells Street, Milwaukee, WI
53202. If you submit a hard copy of your bid, your bid must be physically sealed. Your bid
envelope must be plainly marked with the following information:
Bid Number
Bid Closing Date
Bid Closing Time
Commodity/Service being bid
Any bid received in an envelope not properly and clearly marked as specified above may result in the bid
being rejected.
Bidders wishing to hand deliver their bid may bring their bid and have it date/time stamped in the following
location:
Department of Administration
200 E. Wells Street, Room 606
Milwaukee, WI 53202
2
Bid #17367
VC for Harp Fixtures
b.
If you email your bid: Bids must be emailed to procurement.services@milwaukee.gov. Bids email
to the purchasing agent will be rejected. Bidders who choose to use email to transmit bids do so
at their own risk. The City cannot and does not guarantee that emailed bids are received.
Emailed bids must be received in their entirety before the bid closing time. Emailed bids must
include a binding signature page that is complete and fully signed (electronic signatures are
acceptable). If requested by the City, an original signed copy of the electronically submitted bid
must be received by the Purchasing Division within four (4) business days. Failure to respond in
four (4) business days may result in bid rejection.
2.
What to Include in Your Bid. Failure to submit the bid in the manner described herein can result in bid
rejection.
A.
This completed Invitation to Bid document.
B.
Any descriptive literature required by the Invitation to Bid.
C.
An additional detailed breakdown of what the bidder is proposing to provide. This detailed
breakdown shall provide sufficient information so that confirmation of specification compliance
can be easily determined.
D.
Bid Deposit or Bid Bond, if required: None.
E.
Performance Bond, if required: None.
F.
Signed bid addenda, if any.
G. Slavery Disclosure Affidavit, if applicable, found at: city.milwaukee.gov/Purchasing> Forms &
Affidavits.
H.
Form W-9. The City of Milwaukee uses the information from the contractor’s Form W-9 for set-up
and continued maintenance of tax information. The Form W-9 is a required form to ensure
payment can be made and any appropriate reporting performed in the event of a bid award.
Blank copies of the W-9 form are available from the Internal Revenue Service
(http://www.irs.gov).
I.
Affidavits supporting any requested bid preferences, found at: city.milwaukee.gov/Purchasing>
Forms & Affidavits.
J.
Ethical Purchasing Affidavit of Compliance, found at: city.milwaukee.gov/Purchasing> Forms &
Affidavits.
K.
“City of Milwaukee Purchasing Contract Including Terms and Conditions” revised February 04,
2020, which can be found on the City of Milwaukee, Department of Administration Purchasing
Division’s “Policies & Procedures” webpage, city.milwaukee.gov/Purchasing > Policies &
Procedures.
L.
If the Contract resulting from this Invitation to Bid will be paid for with federal funding, you must
submit the Certification Regarding Debarment, Suspension and Other Responsibility Matters, and
the Byrd Anti-Lobbying Certification located at the end of the “City of Milwaukee Purchasing
Contract Including Terms and Conditions” revised February 04, 2020.
Bid Addenda
1.
Any changes made as a result of a written request will be issued via a bid addendum, and, if necessary,
an extension will be made to the bid closing date. Any addenda will be posted to the City of Milwaukee
3
Bid #17367
VC for Harp Fixtures
Purchasing Division’s website city.milwaukee.gov/Purchasing > Contract Opportunities > Current Bid
Opportunities. Bidders are responsible for checking this website for any future addenda, etc., prior to the
bid closing date. All addenda must be signed and returned by the bid closing date and time. Bidders who
do not return the addenda may have their bid rejected. Electronic signatures are acceptable. If you are
unable to access the internet, contact the Purchasing Division at 414-286-3501 to obtain a hard copy.
Award Statement
Award will be made by line item or in total to the lowest responsive and responsible bidder complying with the bid
specifications and delivery requirements, whichever is in the best interests of the City. Bidders must quote all items to be
eligible for an award.
The low bidder shall be determined by multiplying the quoted unit price by the quantity to obtain the grand total.
1.
All formal bids will be opened and read publicly on the specified closing date at 2:30 pm in Room 601 of
City Hall, 200 East Wells Street, Milwaukee, WI.
2.
Bid Preferences. All requests for bid preferences must be supported by the appropriate affidavit
found at city.milwaukee.gov/Purchasing > Forms & Affidavits.
a.
Local Business Enterprise (LBE). If a LBE is a responsive and responsible bidder, the LBE shall
be awarded the contract provided its bid does not exceed the lowest bid by more than 5% and the
difference does not exceed $25,000. If the LBE is certified as a Small Business Enterprise (SBE)
with the City of Milwaukee’s Office of Small Business Development, the LBE shall be awarded the
contract provided its bid not exceed the lowest bid by more than 10% and the difference does not
exceed $30,000. See City Milwaukee Ordinance 365-7. Additional information regarding the LBE
incentive and revised criteria can be found on the Purchasing Division’s website at:
city.milwaukee.gov/Purchasing > Programs > Local Business Enterprise (LBE) Program. It is your
responsibility as a bidder to familiarize yourself with this ordinance and the supporting affidavit
prior to submitting your bid.
b.
Milwaukee-Made, Milwaukee County-Made, and American-Made Goods. Contracts shall be
awarded to the lowest responsible bidder who qualifies for the City of Milwaukee-Made,
Milwaukee County-Made or American-Made program in conformance with City of Milwaukee
Ordinance 310-18.9 if: the bidder submits an affidavit with their bid indicating they meet the
requirements of the Ordinance, and the bid does not exceed the lowest bid by more than 12% or
$25,000.
If a Milwaukee-made good is not available, the city shall then purchase a Milwaukee county-made
good, provided the purchase does not increase the cost by more than 12% or $25,000. If a
Milwaukee-made or Milwaukee county-made good is not available, the city shall then purchase
an American-made good, provided the purchase does not increase the cost by more than 12% or
$25,000.
If the multiple groups are being bid, all items in each group must be City of Milwaukee-made or
Milwaukee County-made or American-made to qualify. It is your responsibility as a bidder to
familiarize yourself with this ordinance and the supporting affidavit prior to submitting your bid.
c.
Socially Responsible Contractor (SRC). If a bidder is seeking to qualify for the SRC bid incentive
and is a responsive and responsible bidder, the “SRC bidder” shall be awarded the contract
provided its bid does not exceed the lowest bid by more than 5% and the difference does not
exceed $25,000. See City of Milwaukee Ordinance 310-10. Each proposer seeking to qualify as
a socially-responsible contractor shall submit, as part of its proposal, a sworn affidavit describing
actions taken and programs implemented to eliminate, or substantially reduce, the barriers to
employment for current and prospective employees of the contractor, and the outcomes of these
actions and programs. It is your responsibility as a bidder to familiarize yourself with this
ordinance and the supporting affidavit prior to submitting your bid.
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Bid #17367
d.
VC for Harp Fixtures
Any bidder proposing to supply goods and/or services under Ordinance 310-10, and who
demonstrates entitlement to the preference provided by that ordinance, shall not also receive the
benefit of the bid award provided under the Local Business Enterprise (LBE) program in Section
365-7-1. A bidder may apply for both preferences, but will first be considered for entitlement to
the preference provided under Ordinance 365-7-1. Should a bidder seek to qualify for all three
bid preferences (LBE, Buy American and SRC) and in a situation where multiple bidders are
seeking to qualify for various different bid preferences, precedence shall be given to the bidder
seeking to qualify for a bid incentive in the following descending order:
1. LBE bid incentive
2. Buy American bid incentive
3. SRC bid incentive
3.
Tie Bids. The Purchasing Division may determine the award of a tie bid using a method of chance. Tie
bids are defined as all things being equal, such as price, quality, services, etc.
Delivery Requirements
Delivery is required as follows. These delivery requirements are in addition to, not in place of, delivery
requirements in the “City of Milwaukee Purchasing Contract Including Terms and Conditions” revised February
04, 2020:
Deliveries are not accepted before 7:30 AM or after 2:30 PM.
Will you comply with these requirements?
Yes
No
If you cannot meet the above delivery requirement, your bid will be considered non-responsive.
Questions
Any questions, clarifications, etc. must be directed in writing to the purchasing agent listed on the first page of
this bid at least five working days prior to the bid closing date. Requests received after that time will not be
considered.
No Contact with Other City Staff
Bidders are specifically directed not to contact any City of Milwaukee staff other than the Purchasing Agent for
meetings, conferences, or technical discussions related to this bid. Unauthorized contact of any City Department
employee is a cause for rejection of the bid. Any additional information or clarifications provided to one bidder will
be provided to all bidders in the form of an addendum posted to the City's web site (bids pending page).
Bidder’s Contact Person(s)
Contact person for order placement:
Name:
E-Mail:
Phone:
Fax:
Contact person for signature of contract:
Name:
E-Mail:
Phone:
Fax:
SBE Requirements
5

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