VENABLE ELEMENTARY SCHOOL BAS UPGRADES

Agency: City of Charlottesville
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Feb 5, 2021
Due Date: Feb 25, 2021
Solicitation No: 21-59
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 21-59
Bid Title: VENABLE ELEMENTARY SCHOOL BAS UPGRADES
Category: INVITATION FOR BIDS
Status: Open

Description:
This project consists of the removal of the existing Building Automation System at Venable Elementary School, and the installation of a new Building Automation System in accordance with the drawings and specifications found in ATTACHMENT B of this document. The Contractor is to provide all supervision, equipment, labor, and materials necessary to complete the work as described in the solicitation.
Publication Date/Time:
2/5/2021 2:10 PM
Publication Information:
SEE SOLICITATION
Closing Date/Time:
2/25/2021 2:00 PM
Submittal Information:
SEE SOLICITATION
Bid Opening Information:
SEE SOLICITATION
Pre-bid Meeting:
02/16/2021, 10:00 AM
Contact Person:
Ryan Dewyea, Project Manager
dewyear@charlottesville.gov
Special Requirements:
Due to restrictions surrounding the COVID-19 pandemic, public access to City facilities is currently prohibited. The City is still receiving and accepting deliveries from shipping services such as USPS, FedEx, and UPS. The mailing (utilizing contracted shipping services) of bids is preferred, but if a bid is hand delivered by the Bidder, it may ONLY be hand delivered on Thursday, February 25, 2021 at the Facilities Maintenance Building (315 4th Street NW, Charlottesville, VA 22903) between the hours of 8:00 AM ET and 2:00 PM ET. ALL HAND DELIVERED BIDS
MUST BE SUBMITTED AT THIS LOCATION PRIOR TO 2:00 PM ET on Thursday, February 25, 2021 at the Facilities Maintenance Building (315 4th Street NW, Charlottesville, VA 22903). Bids will not be accepted at any other building access location. Bids will be date and time stamped upon receipt and retained unopened in a secure location until bid opening. No consideration will be given to date of postmark or error in delivery to incorrect address. It is the responsibility of the Bidder to ensure timely and correct delivery of their bid regardless of the chosen delivery method.

Bids will be opened in the parking lot outside of the Facilities Maintenance Building located at 315 4th Street NW, Charlottesville, VA 22903. While on City property Bidders are expected to adhere to the City’s limitation of the number of attendees at gatherings of no more than 10 people. Proper social distancing rules must be observed as well.

Related Documents:

Attachment Preview

City of Charlottesville
Venable Elementary
School BAS Upgrades
IFB#: 21-59
Project Manual
February 05, 2021
City of
Charlottesville
Facilities
Maintenance
315 4th Street NW
Charlottesville, VA 22903
Due to the length, complexity and technical nature of this
solicitation, it is not being posted on the City website in an
ADA accessible format; however, accommodations will be
made upon request by calling (434) 531-5909.
VENABLE ELEMENTARY SCHOOL BAS UPGRADES
IFB#: 21-59
TABLE OF CONTENTS
SECTION
PAGE
I.
INVITATION FOR BID...…………………………………………….…………………..…..1
II. INSTRUCTIONS TO BIDDERS…………………………………….…………………..…..4
III. PROCUREMENT GUIDELINES RELATED TO COVID-19……………………….......13
IV. BID FORM……………………………………………………………......….….…………...14
V.
CERTIFICATION OF NO COLLUSION…………...……………………………….….…15
VI. WORKERS’ COMPENSATION CERTIFICATE OF COVERAGE…….....................…16
VII. CONTRACTOR CERTIFICATION OF COMPLIANCE
WITH VIRGINIA CODE SECTION 22.1-296.1…………………………………………....17
VIII. CONTRACT FOR CONSTRUCTION: GENERAL CONTRACTOR’S
FIXED PRICE FORM (“BUILDER’S AGREEMENT”)………………………………..…18
IX. BID QUESTION FORM……………………………………………………...………………27
X.
GENERAL TERMS AND CONDITIONS FOR CONSTRUCTION
CONTRACTS…………………………………………………………………………………28
XI. SUPPLEMENTAL TERMS AND CONDITIONS…….…………………………………....85
XII. ATTACHMENTS……………………………………………………………………….....…88
1
I.
Invitation for Bid
Project: Venable Elementary School BAS Upgrades
IFB#: 21-59
Date: February 05, 2021
TO: POTENTIAL BIDDERS
The City of Charlottesville requests a bid for the work described in the “Project Description” & “Scope of Service”
sections provided below. This solicitation is subject to the provisions of the City of Charlottesville’s Instructions to
Bidders, General Terms and Conditions for Construction Contracts and any other Special Terms and Conditions
provided with the Bid Documents. The City will assume no responsibility for oral instruction, suggestion, or
interpretation; any question regarding the bid documents shall be directed to the Construction Manager in writing,
and any material change will be submitted to all bidders in the form of a Bid Addenda. Award shall be based on a
determination of the lowest, responsive, responsible bidder.
A pre-bid conference has been scheduled for 10:00 AM on Tuesday, February 16, 2021 at Venable
Elementary School (406 14th Street, Charlottesville, VA 22903). Attendance is not mandatory but is strongly
recommended. Bidders will meet in the rear parking lot and will be required to check in at the office to
obtain a visitor’s pass. Bidders not attending the pre-bid conference shall acknowledge on the bid form that
they have or have not visited and inspected the site. Site visits can be coordinated with advance notification by
contacting Ryan Dewyea, Project Manager, The City of Charlottesville (434) 531-5909.
Project Description: This project consists of the removal of the existing Building Automation System at Venable
Elementary School, and the installation of a new Building Automation System in accordance with the drawings and
specifications found in ATTACHMENT B of this document.
Scope of Service:
The Contractor is to provide all supervision, equipment, labor, and materials necessary to complete the work as
described above.
Bid Documents, Plans and Specifications: will be available on Friday, February 05, 2021 at
https://www.charlottesville.gov/912/Bids-Proposals.
"This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, §
2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any
other basis prohibited by state law relating to discrimination in employment."
IFB#: 21-59
Form Rev. 04/20/2020
2
Invitation for Bid - Continued
All Sealed Bids are to be submitted to: City of Charlottesville Public Works, Facilities Maintenance Division;
Attention: Ryan Dewyea, Project Manager at 315 4th Street NW, Charlottesville, Virginia 22903. Sealed Bids will
be received before 2:00 PM local prevailing time on Thursday, February 25, 2021. Please refer to the CITY
YARD DIRECTIONAL MAP on the following page.
For general project information pertaining to the construction: Contact Ryan Dewyea, Project Manager at (434)
531-5909, email: dewyear@charlottesville.gov.
It is strongly recommended all interested bidders attend the pre-bid conference or arrange for a site visit to review
the proposed work. All bids submitted must comply with the requirements of the Bid Documents.
Contractor Requirements:
Prior to award of contract and commencing with the work, the contractor is to submit all required insurance and
bonds in accordance with the City of Charlottesville’s requirements.
Ten (10) calendar days after execution of this Construction Contract, the contractor is to submit a construction
schedule.
The contractor shall secure and pay for all necessary bonds, permits, fees, tests, and inspections.
Project Schedule:
“ANTICIPATED” PROJECT SCHEDULE
Invitation to Bid: Friday, February 05, 2021
Pre-Bid Conference: Tuesday, February 16, 2021
Bids Received: Thursday, February 25, 2021
Work to Commence: Monday, June 14, 2021
Substantial Completion: Monday, August 02, 2021
Final Completion: Friday, August 13, 2021
Due to the length, complexity and technical nature of this solicitation, it is not being posted on the City website in an
accessible format; however, accommodations will be made upon request by calling (434) 531-5909.
IFB#: 21-59
Form Rev. 04/20/2020
3
IFB#: 21-59
Form Rev. 04/20/2020

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