Vehicle Maintenance Facility HVAC Replacement

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Feb 6, 2020
Due Date: Feb 27, 2020
Solicitation No: IFB #2020-02273-73-2
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
IFB #2020-02273-73-2
  • Vehicle Maintenance Facility HVAC Replacement
  • Status: Open
  • Time Left:20 days
  • Closing: 2/27/20 3:00 PM
  • Issued: 2/3/20 2:52 PM
  • Last Amended: 2/6/20
  • Buyer:Sharon Cash
  • scash2@albemarle.org
  • 434-296-5854

  • Issued By:Albemarle County
  • Type:Invitation for Bids (IFB)
  • Category:Equipment - Non-Technology
  • Work Location: Albemarle County Vehicle Maintenance Facility 110 Lambs Lane Charlottesville, Virginia, 22901
  • Web Address:http://www.albemarle.org/department.asp?department=purchasing&relpage=15714
  • Pre-Bid Conference: 2/11/20 10:00 AM Pre-Bid Conference
  • Open Responses:
  • Description:Sealed bids are invited for the Vehicle Maintenance Facility Office Wing HVAC Replacement project. The project is generally described as replacement of existing unit ventilator system with new VRF (variable refrigerant flow) system, with dedicated outside air unit, and replacement of the existing main electrical switchgear with new equipment.
  • Amendment/Cancellation Information:Addendum No. 1 Posted 02/06/2020

Attachments
Attachment Size Description Posted On Type
IFB 2020-02273-73 Vehicle Maintenance Facility HVAC Replacement.pdf (5.23 MB) IFB 2020-02273-73 Vehicle Maintenance Facility HVAC Replacement.pdf 02/03/20 Solicitation
Addendum No. 1 IFB 2020-02273-73.pdf (71.56 KB) Addendum No. 1 IFB 2020-02273-73.pdf 02/06/20 Solicitation

Attachment Preview

PROJECT MANUAL
FOR
ALBEMARLE COUNTY VEHICLE MAINTENANCE FACILITY
HVAC REPLACEMENT
110 LAMBS LANE, CHARLOTTESVILLE, VIRGINIA, 22901
IFB #2020-02273-73
SCHOOL BOARD OF THE COUNTY OF ALBEMARLE
ALBEMARLE, VIRGINIA
JANUARY 29, 2020
PREPARED BY:
SIMMONS, ROCKECHARLIE AND PRINCE, INC.
Consulting Engineers
8416 Glazebrook Avenue
Richmond, VA. 23228
Phone (804) 262-7323
INVITATION FOR BIDS
Vehicle Maintenance Facility Office Wing HVAC Replacement
IFB No. 2020-02273-73
PROJECT MANUAL TABLE OF CONTENTS
BIDDING INFORMATION
Invitation for Bids
Instructions to Bidders
Prebid Question Form
Bid Form
Certification of Crimes Against Children
Page No.
IFB-1
ITB-1 to ITB-9
1
BF-1 to BF-6
1
GENERAL CONDITIONS & FORMS
Construction Contract General Conditions
Supplemental General Conditions
Special Conditions
Contract Between Owner and Contractor
Post Bid Modification
Standard Performance Bond
Standard Labor and Material Payment Bond
Construction Change Order
Change Order Estimate (General Contractor)
Change Order Estimate (Subcontractor)
Change Order Estimate (Sub-subcontractor)
Schedule of Values and Certificate for Payment
Affidavit of Payment of Claims
Architect/Engineer’s Certificate of Substantial Completion
Architect/Engineer’s Certificate of Completion
Contractor’s Certificate of Substantial Completion
Contractor’s Certificate of Completion
Page No.
1 - 61
1-2
1-3
AC Form #
AC-9
AC-9b
AC-10
AC-10.1
AC-11
GC-1
SC-1
SS-1
AC-12
AC-13
AC-13.1a
AC-13.1
AC-13.2a
AC-13.2
APPENDIX
Controls Scope of Work
Page No.
1-2
(May 2018)
Page 1 of 2
Section
01010
01310
01330
01500
01731
01732
01770
03330
09260
09512
09912
230000
230500
230529
230553
230593
230700
230900
233113
233300
233713
237413
238130
238600
260400
260519
260523
260526
260529
260533
260553
262413
262416
262726
262816
TECHNICAL SPECIFICATIONS
DIVISION 1 – GENERAL REQUIREMENTS
List of Drawings
Project Management and Coordination
Submittal Procedures
Temporary Facilities and Controls
Cutting and Patching
Selective Demolition
Closeout Procedures
DIVISION 3 – CONCRETE
Cast-in-Place Concrete
DIVISION 9 - FINISHES
Gypsum Wallboard Assemblies
Acoustical Tile Ceilings
Painting
DIVISION 23 – MECHANICAL
Basic Mechanical Requirements
Basic Mechanical Materials and Methods
Hangers and Supports
Mechanical Identification
Testing, Adjusting, and Balancing
Mechanical Insulation
HVAC DDC Instrumentation and Controls
Metal Ducts
Duct Accessories
Diffusers, Registers, and Grilles
Rooftop 100% Outside Air Units
Variable Refrigerant Flow Heat Recovery Units
Air Purification System
DIVISION 26 – ELECTRICAL
Basic Electrical Requirements
Low Voltage Electrical Power Conductors and Cables
Control-Voltage Electrical Power Cables
Grounding and Bonding for Electrical Systems
Hangers and Supports for Electrical Systems
Raceways and Boxes for Electrical Systems
Identification for Electrical Systems
Switchboards
Panelboards
Wiring Devices
Enclosed Switches and Circuit Breakers
(May 2018)
Page 2 of 2
Page No.
01010-1
01310-4
01330-3
01500-4
01731-4
01732-5
01770-4
03300-2
09260-5
09512-1
09912-7
230000-9
230500-2
230529-3
230553-2
230593-7
230700-3
230900-9
233113-4
233300-3
233713-3
237413-6
238130-15
233800-5
260400-6
260519-8
260523-8
260526-8
260529-7
260533-9
260553-11
262413-14
262416-10
262726-6
262816-9
NOTICE OF
INVITATION FOR BIDS
IFB No. 2020-02273-73
Sealed bids are invited for the Vehicle Maintenance Facility Office Wing HVAC Replacement at 110 Lambs
Lane, Charlottesville, Virginia, 22901. The project is generally described as replacement of existing unit
ventilator system with new VRF (variable refrigerant flow) system, with dedicated outside air unit, and
replacement of the existing main electrical switchgear with new equipment.
Sealed bids will be received at the Albemarle County Purchasing Office, Room 248, Albemarle County Office
Building, 401 McIntire Road, Charlottesville, Virginia. The deadline for submitting bids is 3:00 P.M. on
Thursday, February 27, 2020. The bids will be opened publicly and read aloud immediately following the
receipt of bids. If the County of Albemarle is closed for business at the time scheduled for bid opening, for
whatever reason, sealed bids will be accepted and opened on the next scheduled business day, at the originally
scheduled time.
The estimated construction cost range for this project is $200,000 - $500,000. A Bid Bond is required for any
bid which exceeds $100,000. The “Time for Completion” will be as detailed in the Bid Form.
Bids to be considered shall be received in a sealed envelope marked as follows: County of Albemarle, Purchasing
Office, Room 248, Albemarle County Office Building, 401 McIntire Road, Charlottesville, VA 22902 / Contract:
Vehicle Maintenance Facility Office Wing HVAC Replacement / IFB No. 2020-02273-73.
Procedures for submitting a bid, claiming an error, withdrawal of bids, and other pertinent information are
contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid
shall be permitted in accord with Section 9 of the Instructions to Bidders and §2.2-4330A (i), Code of Virginia.
The Owner reserves the right to reject any or all bids.
A pre-bid conference will be held at the Vehicle Maintenance Facility at 10:00 a.m. on Tuesday, February 11,
2020. Attendance will be optional for those submitting a bid.
The contract shall be awarded on a lump sum basis as follows: The Total Base Bid Amount as the Owner in its
discretion decides to award.
Contractor registration in accordance with Title 54.1, Chapter 11, of the Code of Virginia, is required. See the
Instructions to Bidders for additional qualification requirements.
The Invitation for Bids for the above project, including the drawings and the specifications prepared by Simmons,
Rockecharlie & Prince, Inc. and containing the information necessary for bidding, may be downloaded online
from the Albemarle County Purchasing web site at www.albemarle.org/purchasing. Please note that Bidders are
responsible to check the Purchasing web site and download any Addenda issued for this Bid.
The County of Albemarle does not discriminate on the basis of race, religion, color, sex, national origin, age or
disability, or against faith-based organizations as defined under the Virginia Public Procurement Act on the
basis of such organization’s religious or charitable character.
County of Albemarle
Invitation for Bids
(Rev. April 2016)
Page 1 of 1
INSTRUCTIONS TO BIDDERS
The Invitation For Bids (IFB) consists of the Notice, this Instructions to Bidders, the Bid Form, the Pre-Bid
Question Form, the Construction Contract General Conditions, the Supplemental General Conditions (if any), the
Special Conditions (if any), the Forms to be used, and the Scope of Work as described by the Plans and
Specifications, other documents listed in the Specifications, and any addenda which may be issued, all of which
request qualified bidders to submit competitive prices or bids for providing the described work on the project.
1. CONDITIONS AT SITE OR STRUCTURE: Bidders shall be responsible for ascertaining pertinent
local conditions such as location, accessibility, general character of the site or building, and the character
and extent of existing work within or adjacent to the site. Claims, as a result of failure to have done so,
will not be considered by the Owner. See Section 7 of the General Conditions entitled “Conditions at
Site.”
2. EXPLANATIONS TO BIDDERS: Bidders may not rely on any oral explanation in regard to the
meaning of drawings and specifications or oral instructions given before the award of the contract.
Discrepancies, omissions or doubts as to the meaning of drawings and specifications shall be
communicated in writing to the Architect/Engineer for interpretation. Bidders must use the “Prebid
Question Form” provided in the bid documents. Bidders must so act to assure that questions reach the
Architect/Engineer at least seven (7) days prior to the time set for the receipt of bids to allow a sufficient
time for an addendum to reach them before the submission of their bids. If an addendum is required for
clarification or interpretation of the Bid Documents, the addendum will be issued not later than five (5)
days prior to the date set for the receipt of bids except an addendum withdrawing the invitation for bid or
one which includes postponement of the date set for the receipt of bids. Any interpretation made will be
in the form of an addendum to the Invitation For Bids, which will be made available to all bidders, and
its receipt shall be acknowledged, in writing, by the bidder on the Bid Form.
3. TIME FOR COMPLETION:
(a) “Time for Completion” shall be designated by the Owner on the Invitation for Bids or other pre-
bid documents and shall mean the number of consecutive calendar days following the issuance of
the Notice to Proceed which the Contractor has to substantially complete all Work required by the
Contract. In some instances, the Time for Completion may be stated in the form of a Contract
Completion Date based on a stipulated date of Notice to Proceed.
Unless otherwise specified, the Contractor shall achieve Final Completion within thirty (30) days
after the date of Substantial Completion.
(b) When the Notice to Proceed is issued, it will state a Contract Completion Date, which has been set
by the Owner based on date of the Notice to Proceed and the Time for Completion.
(c) The Contractor, in preparing and submitting his bid, is required to take into consideration normal
weather conditions. No additional compensation will be paid to the Contractor because of adverse
weather conditions; however, an extension of time for abnormal weather will be considered by the
Owner as indicated in the General Conditions.
County of Albemarle
Instructions to Bidders
(Rev. April 2019)
Page 1 of 9

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