County of Somerset New Jersey
PO Box 3000 – 20 Grove Street
COUNTY ADMINISTRATION BUILDING
SOMERVILLE, NJ 08876-1262
KAREN L. MCGEE, RPPO, QPA
PHONE: (908) 231-7043
Fax: (908) 575-3917
REQUEST FOR QUOTATIONS
The County of Somerset is soliciting proposals through a fair and open process in accordance with
N.J.S.A. 19:44A-20.4 et seq.
Sealed responses will be received by the Purchasing Agent on or by September 24, 2019 at
3:30pm in the Purchasing Division, County Administration Building, 20 Grove St., Somerville, NJ
08876 at which time and place responses will be opened for:
VARIDESK ProPlus 36 Black and TheMat 34 or Equivalent
CONTRACT #: RFQ-0026-19
RFQ responses must be made on the standard proposal forms, be enclosed in a sealed package
bearing the name and address of the respondent and the “RFQ TITLE NAME & CONTRACT #” on
the outside, addressed to Karen L. McGee, Purchasing Agent, at the address above.
Specifications and instructions may be obtained at the Purchasing Office or on the County Website,
Any RFQ Addenda will be issued on the County website, and processed in accordance with N.J.S.A.
40A:11-23(c)(1). All interested respondents should check the website from now through RFQ
opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related
to this procurement.
Karen L. McGee, RPPO, QPA
Date Posted to Web: September 12, 2019
The County of Somerset Wellness Committee is seeking formal quotations to purchase standing
workstations and standing mats. (VARIDESK ProPlus 36 Black and TheMat 34 or Equivalent)
2. Administrative Conditions and Requirements
The following items express the administrative conditions and requirements of this quotation
solicitation process, the subsequent Purchase Order and goods and or services delivery. Any proposed
change, modification, or exception to these conditions and requirements may be the basis for the
County of Somerset, hereinafter referred to as owners, to determine the quote as non-responsive and
will be a factor in the determination of an award of a Purchase Order. The contents of the quote of the
successful Respondent, as accepted by the owner, will become part of any Purchase Order awarded as
a result of this solicitation.
The dates established for respondent proposals, proposal review, contractor selection and
project initiation are:
1. Release of RFQ
September 12, 2019
2. Proposal Due Date
September 24, 2019
3. Contract Execution and Project Initiation
2.2 Proposal Submission Information
Submission Date and Time:
September 24, 2019 at 3:30pm.
One (1) Original signed in ink and one (1) copy.
Office of the Purchasing Agent
Administration Building – 3rd Floor
20 Grove Street
Somerville, NJ 08876
Clearly mark the submittal package with the title of this RFQ and the name of the responding
firm, addressed to the Purchasing Agent. The original quote/proposal shall be signed in ink
and marked to distinguish it from the copy. Faxed or emailed proposals will NOT be
Only those RFQ responses received prior to or on the submission date and time will be
considered. Responses delivered before the submission date and time specified above may be
withdrawn upon written application of the respondent who shall be required to produce
evidence showing that the individual is or represents the principal or principals involved in the
proposal. After the submission date and time specified above, responses must remain firm for
a period of sixty (60) days.
2.4 County Representative for this Solicitation
Please direct all questions in writing to:
Karen L. McGee, RPPO, QPA
Voice: (908) 231-7043
Fax: (908) 575-3917
Questions by prospective respondents concerning this RFQ may be addressed to Karen L.
McGee, RPPO, QPA, Purchasing Agent for the County of Somerset in writing via fax at 908-575-
3917 or by email: PurchasingDiv@co.somerset.nj.us. Please note the aforementioned contact
is authorized only to direct the attention of prospective respondents to various portions of the
requirements so that they may read and interpret each portion for themselves. NO employee
of the County of Somerset is authorized to give interpretations of any portion of this RFQ or to
give information as to the requirements for the RFQ in addition to that already contained in the
RFQ unless as a formal addenda.
Interpretations of the RFQ or additional information as to its requirements, when necessary,
shall be communicated to prospective respondents only by written addendum issued by the
Purchasing Agent of the County of Somerset.
Please identify the contract name, number and note Request for Information as the subject line
when submitting a request by fax or email.
2.5 Interpretations and Addenda
Respondents are expected to examine the RFQ with care and observe all its requirements. All
questions about the meaning or intent of this RFQ, all interpretations and clarifications
considered necessary by the owner’s representative in response to such comments and
questions will be issued by Addenda posted to website and mailed or delivered to all parties
recorded as having received the RFQ package. Only comments and questions responded to by
formal written Addenda will be binding. Oral interpretations, statements or clarifications are
without legal effect.
2.6 Quantities of Estimate
Wherever the estimated quantities of work to be done are shown in any section of this RFQ,
including the Proposal Cost Form, they are given for use in comparing proposals. The owner
especially reserves the right (except as herein otherwise specifically limited) to increase or
diminish the quantities as may be deemed reasonably necessary or desirable by the owner to
complete the work detailed by the contract. Such increase or diminution shall in no way violate
this contract, nor shall any such increase or diminution give cause for claims or liability for
2.7 Cost Liability and Additional Costs
The owner assumes no responsibility and liability for costs incurred by the Respondents prior to
the issuance of an agreement. The liability of the owner shall be limited to the terms and
conditions of the contract.
Respondents will assume responsibility for all costs not stated in their proposals. All unit rates
either stated in the proposal or used as a basis for its pricing are required to be all-inclusive.
Additional charges, unless incurred for additional work performed by request of the owner as
noted in 2.6, are not to be billed and will not be paid.
2.8 Statutory and Other Requirements
2.8.1 Compliance with Laws
Any contract entered into between the contractor and the owner must be in accordance with
and subject to compliance by both parties with the New Jersey Local Public Contracts Law. The
contractor must agree to comply with the non-discrimination provisions and all other laws and
regulations applicable to the performance of services there under. The respondent shall sign
and acknowledge such forms and certificates as may be required by this section.
2.8.2 Mandatory EEO/Affirmative Action Evidence – N.J.S.A. 10:5-31 et seq. and
N.J.A.C. 17-27 et seq.
No firm may be issued a contract unless it complies with the affirmative action provisions of
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq. as administered by the Division of
Purchase & Property Contract Compliance and Audit Unit (Division) and provided below. The
contract will include the language included as attachment A in this specification.
1. Goods, Professional Services and Service Contracts
Each contractor shall submit to the public agency, after notification of award but prior to
execution of a goods and services contract, one of the following three documents:
i. A Letter of Federal Approval indicating that the vendor is under an existing federally
approved or sanctioned affirmative action program. A copy of the letter must be
provided by the vendor to the Public Agency and Division. This approval letter is valid
for one year from the date of issuance.
ii. A Certificate of Employee Information Report (hereafter “Certificate”), issued in
accordance with N.J.A.C. 17:27 et seq. The vendor must provide a copy of the
Certificate to the Public Agency as evidence of its compliance with the regulations. The
Certificate represents the review and approval of the vendor’s Employee Information
Report, Form AA-302 by the Division
iii. The successful respondent shall complete an Initial Employee Report, Form AA-302 and
submit it to the Division with a check or money order for $150.00 made payable to
“Treasurer, State of New Jersey" www.state.nj.us/treasury/contract_compliance
2.8.3 Americans with Disabilities Act of 1990 - 42 U.S.C. S121 01 et seq.
Discrimination on the basis of disability in contracting for the delivery of services is prohibited.
Respondents are required to read American with Disabilities language that is part of the
documents attached hereto and agree that the provisions of Title II of the Act are made part of
the contract. The contractor is obligated to comply with the Act and hold the owner harmless.
2.8.4 Statement of Corporate Ownership-Stockholder Disclosure - N.J.S.A. 52:25-
24.2 (P.L. 1977 c.33)
In accordance with N.J.S.A. 52:25-24.2, no corporation, partnership, limited partnership,
limited liability corporation, limited liability partnership, Subchapter S corporation or sole
proprietorship, shall be awarded a contract, unless prior to the receipt of the RFQ response/bid
or accompanying the RFQ response/bid of the corporation, partnership, limited partnership,
limited liability corporation, limited liability partnership, subchapter S corporation or sole
proprietorship, there is submitted to the County a statement setting forth the names and
addresses of all stockholders who own 10% or more of the stock, of any class or of all
individual partners who own a 10% or greater interest in the corporation, partnership, limited
partnership, limited liability corporation, limited liability partnership, Subchapter S corporation
or sole proprietorship. If one or more such stockholder or partner is itself a corporation or
partnership, the stockholders holding 10% or more of that corporation’s stock, or the individual
partners owning 10% or greater interest in that partnership, as the case may be, shall also be
listed. The disclosure shall be continued until names and addresses of every non-corporate
stockholder and individual partner, exceeding the 10% ownership criteria established in this act
has been listed. The form shall be signed and submitted with the RFQ proposal/bid whether or
not a stockholder or partner owns less than 10% of the business submitting the RFQ
proposal/bid. Failure to comply requires mandatory rejection of the RFQ proposal/bid. The
Respondent shall complete and submit the form of statement that is included in this RFQ.
2.8.5 Non-Collusion Affidavit - N.J.S.A. 52:34-15
The Non-Collusion Affidavit, which is part of this RFQ, shall be properly executed and submitted
with the RFQ response.
2.8.6 Proof of N.J. Business Registration Certificate - N.J.S.A. 52:32-44
Pursuant to N.J.S.A. 52:32-44, Somerset County (“Contracting Agency”) is prohibited from
entering into a contract with an entity unless the bidder/proposer/contractor, and each
subcontractor that is required by law to be named in a bid/proposal/contract has a valid
Business Registration Certificate on file with the Division of Revenue and Enterprise Services
within the Department of the Treasury.
Prior to contract award or authorization, the contractor shall provide the Contracting Agency
with its proof of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or proposal shall provide proof of business registration to the
bidder, who in turn, shall provide it to the Contracting Agency prior to the time of contract,
purchase order, or other contracting document is awarded or authorized.
During the course of contract performance:
(1) The contractor shall not enter into a contract with a subcontractor unless the
subcontractor first provides the contractor with a valid proof of business registration.
(2) The contractor shall maintain and submit to the Contracting Agency a list of
subcontractors and their addresses that may be updated from time to time.
(3) The contractor and any subcontractor providing goods or performing services under the
contract, and each of their affiliates, shall collect and remit to the Director of the
Division of Taxation in the Department of Treasury, the use tax due pursuant to the
Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal
property delivered in the State. Any questions in this regard can be directed to the
Division of Taxation at (609) 292-6400. Form NJ-REG can be filed online at
Before final payment is made under the contract, the contractor shall submit to the Contracting
Agency a complete and accurate list of all subcontractors used and their addresses.
Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a
business registration as required, or that provides false business registration information, shall
be liable for a penalty of $25.00 for each day of violation, not to exceed $50,000, for each proof
of business registration not properly provided under a contract with a contracting agency.
Emergency Purchases or Contracts
For purchases of an emergent nature, the contractor shall provide its Business Registration
Certificate within two weeks from the date of purchase or execution of the contract or prior to
payment for goods or services, whichever is earlier.