VALVE GAS FUEL WOODWARD GS16 FOR GT'S NATURAL GAS VALVES

Agency: City of Austin
State: Texas
Type of Government: State & Local
NAICS Category:
  • 221210 - Natural Gas Distribution
  • 332911 - Industrial Valve Manufacturing
Posted Date: Mar 31, 2020
Due Date: Apr 3, 2020
Solicitation No: RFQ 1100 AGM103032
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Solicitation Details
Type: Request for Quotations (RFQ)
Status: Open
Solicitation Number: RFQ 1100 AGM103032
Description: VALVE GAS FUEL WOODWARD GS16 FOR GT'S NATURAL GAS VALVES
Summary: N/A
Basic Information
Contact Information
Authorized Contact Names:
Solicitation Specific
Questions:
Ahide Garcia-Martinez
(512) 974-2500
purchinfo@austintexas.gov
Small Minority Business
Resources Questions:
SMBR Main Office
(512) 974-7600
Dates, Times & Locations
Important Solicitation Dates:
Solicitation Published: 03/31/2020 07:20 AM
Response Due: Prior to 04/03/2020, 02:00 PM
Central Purchasing, 124 W 8th Street, Austin, TX 78701
Room/Suite 308
Special Notes
Special Notes: Insurance is Required. Required
Attachments
Packet Download Files
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File Description Type Date
Bid Sheet xlsx 03/31/2020 Download
Bid Package Documents (Cover Sheet, 0400, etc.) pdf 03/31/2020 Download
Commodities
Associated Commodities
Description Code
VALVES & CONTROLS - POWER PROD 06098

Attachment Preview

C I T Y O F A U S T I N, T E X A S
Purchasing Office
REQUEST FOR QUOTATION (RFQ)
OFFER SHEET
SOLICITATION NO: AGM103032
DATE ISSUED: March 31, 2020
COMMODITY CODE: 06098
FOR CONTRACTUAL AND TECHNICAL
ISSUES CONTACT THE FOLLOWING:
Ahide Garcia
Procurement Specialist I
Phone: (512) 322-6038
E-Mail: Ahide.Garcia@austintexas.gov
COMMODITY/SERVICE DESCRIPTION: VALVE GAS FUEL
WOODWARD GS16 FOR GT'S NATURAL GAS VALVES
PRE-RESPONSE CONFERENCE TIME AND DATE: N/A
LOCATION: N/A
QUOTE DUE PRIOR TO: 2:00PM on April 3, 2020
SUBMIT YOUR QUOTE VIA E-MAIL TO: Ahide.Garcia@austintexas.gov
The Vendor agrees, if this Offer is accepted within 90 calendar days after the Due Date, to fully
comply in strict accordance with the Solicitation, specifications and provisions attached thereto for
the amounts shown on the accompanying Offer.
***SIGNATURE FOR SUBMITTAL REQUIRED ON PAGE 3 OF THIS DOCUMENT***
Solicitation No. RFQ AGM111125
Page 1 of 10
This solicitation is comprised of the following required sections. Please ensure to carefully
read each section including those incorporated by reference. By signing this document, you
are agreeing to all the items contained herein and will be bound to all terms.
SECTION
NO.
0100
0200
0300
0400
0500
0600
0700
0800
0835
TITLE
STANDARD PURCHASE DEFINITIONS
STANDARD SOLICITATION INSTRUCTIONS
STANDARD PURCHASE TERMS AND CONDITIONS
SUPPLEMENTAL PURCHASE PROVISIONS
SCOPE OF WORK / SPECIFICATION
QUOTE SHEET- Must be completed and submitted with the Offer
REFERENCE SHEET Complete and return if required
NON-DISCRIMINATION AND NON-RETALIATION CERTIFICATION
NONRESIDENT BIDDER PROVISIONS Complete and return
PAGES
*
*
*
3
N/A
Separate
Attachment
1
2
1
* Documents are hereby incorporated into this Solicitation by reference, with the same force and effect
as if they were incorporated in full text. The full text versions of these Sections are available, on the
Internet at the following online address:
http://www.austintexas.gov/financeonline/vendor_connection/index.cfm#STANDARDBIDDOCUMENTS
If you do not have access to the Internet, you may obtain a copy of these Sections from the City of
Austin Purchasing Office located in the Municipal Building, 124 West 8th Street, Room #308 Austin,
Texas 78701; phone (512) 974-2500. Please have the Solicitation number available so that the staff
can select the proper documents. These documents can be mailed, expressed mailed, or faxed to
you.
Solicitation No. RFQ AGM111125
Page 2 of 10
The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is
authorized to bind the respondent to fully comply with the solicitation document contained herein.
The Respondent, by submitting and signing below, acknowledges that he/she has received and read
the entire document packet sections defined above including all documents incorporated by
reference, and agrees to be bound by the terms therein.
Company Name:
Company Address:
City, State, Zip:
Vendor Registration No.
Printed Name of Officer or Authorized
Representative:
Title:
Signature of Officer or Authorized
Representative:
Date:
Email Address:
Phone Number:
* Completed Quote Sheet, section 0600 must be submitted with this
signed Offer Sheet to be considered for award
Solicitation No. RFQ AGM111125
Page 3 of 10
CITY OF AUSTIN
PURCHASING OFFICE
SUPPLEMENTAL PURCHASE PROVISIONS
The following Supplemental Purchasing Provisions apply to this solicitation:
1. EXPLANATIONS OR CLARIFICATIONS: (reference paragraph 5 in Section 0200)
All requests for explanations or clarifications must be submitted in writing to the Purchasing Office by
email to Ahide.Garcia@austintexas.gov
2. INSURANCE: Insurance is required for this solicitation.
A. General Requirements: See Section 0300, Standard Purchase Terms and Conditions,
paragraph 32, entitled Insurance, for general insurance requirements.
i. The Contractor shall provide a Certificate of Insurance as verification of coverages
required below to the City at the below address prior to contract execution and within 14
calendar days after written request from the City. Failure to provide the required Certificate
of Insurance may subject the Offer to disqualification from consideration for award
ii. The Contractor shall not commence work until the required insurance is obtained and until
such insurance has been reviewed by the City. Approval of insurance by the City shall not
relieve or decrease the liability of the Contractor hereunder and shall not be construed to
be a limitation of liability on the part of the Contractor.
iii. The Contractor must also forward a Certificate of Insurance to the City whenever a
previously identified policy period has expired, or an extension option or holdover period is
exercised, as verification of continuing coverage.
iv. The Certificate of Insurance, and updates, shall be mailed to the following address:
City of Austin Purchasing Office
P. O. Box 1088
Austin, Texas 78767
OR
PURInsuranceCompliance@austintexas.gov
B. Specific Coverage Requirements: The Contractor shall at a minimum carry insurance in the
types and amounts indicated below for the duration of the Contract, including extension options
and hold over periods, and during any warranty period. These insurance coverages are required
minimums and are not intended to limit the responsibility or liability of the Contractor.
i. Worker's Compensation and Employers’ Liability Insurance: Coverage shall be
consistent with statutory benefits outlined in the Texas Worker’s Compensation Act
(Section 401). The minimum policy limits for Employer’s Liability are $100,000 bodily injury
each accident, $500,000 bodily injury by disease policy limit and $100,000 bodily injury by
disease each employee.
(1) The Contractor’s policy shall apply to the State of Texas and include these
endorsements in favor of the City of Austin:
(a) Waiver of Subrogation, Form WC420304, or equivalent coverage
(b) Thirty (30) days Notice of Cancellation, Form WC420601, or equivalent
coverage
ii. Commercial General Liability Insurance: The minimum bodily injury and property
damage per occurrence are $500,000 for coverages A (Bodily Injury and Property
Damage) and B (Personal and Advertising Injury).
(1) The policy shall contain the following provisions:
(a) Contractual liability coverage for liability assumed under the Contract and all
other Contracts related to the project.
(b) Contractor/Subcontracted Work.
(c) Products/Completed Operations Liability for the duration of the warranty
period.
Solicitation No. RFQ AGM111125
Page 4 of 10
(d) If the project involves digging or drilling provisions must be included that
provide Explosion, Collapse, and/or Underground Coverage.
(2) The policy shall also include these endorsements in favor of the City of Austin:
(a) Waiver of Subrogation, Endorsement CG 2404, or equivalent coverage
(b) Thirty (30) days’ Notice of Cancellation, Endorsement CG 0205, or equivalent
coverage
(c) The City of Austin listed as an additional insured, Endorsement CG 2010, or
equivalent coverage
iii. Business Automobile Liability Insurance: The Contractor shall provide coverage for all
owned, non-owned and hired vehicles with a minimum combined single limit of $500,000
per occurrence for bodily injury and property damage. Alternate acceptable limits are
$250,000 bodily injury per person, $500,000 bodily injury per occurrence and at least
$100,000 property damage liability per accident.
(1) The policy shall include these endorsements in favor of the City of Austin:
(a) Waiver of Subrogation, Endorsement CA0444, or equivalent coverage
(b) Thirty (30) days Notice of Cancellation, Endorsement CA0244, or equivalent
coverage
(c) The City of Austin listed as an additional insured, Endorsement CA2048, or
equivalent coverage.
C. Endorsements: The specific insurance coverage endorsements specified above, or their
equivalents must be provided. In the event that endorsements, which are the equivalent of the
required coverage, are proposed to be substituted for the required coverage, copies of the
equivalent endorsements must be provided for the City’s review and approval.
Note: If shipment is made by common carrier, then the requirements for Workers Compensation
Employee Liability and Business Automobile Liability Insurance are not required. The Contractor
must provide a written statement if a common carrier will be used to deliver parts.
3. QUANTITIES: The quantities listed herein are estimates for the period of the Contract. The City
reserves the right to purchase more or less of these quantities as may be required during the Contract
term. Quantities will be as needed and specified by the City for each order. Unless specified in the
solicitation, there are no minimum order quantities.
4. DELIVERY REQUIREMENTS:
Location:
Days:
City of Austin
Monday Thursday 8:00 am 3:00 pm
Austin Energy
Attention: Curtis Hoyle
8003 Decker Ln
Austin, TX 78724-3015
A. The Contractor shall provide, with each delivery, a Shipping or Delivery Ticket showing the
description of each item, quantity, and unit price.
B. The Contractor shall confirm the quantity to be shipped on all orders within two (2) hours of
notification by phone from the City.
C. Unless requested by the City, deliveries shall not be made on City-recognized legal holidays
(see paragraph 51 in Section 0300).
Solicitation No. RFQ AGM111125
Page 5 of 10

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