USDOJ OJP Office of Administration Document Digitization Services

Agency: Department of Justice
State: District of Columbia
Type of Government: Federal
FSC Category:
  • D - Automatic Data Processing and Telecommunication Services
NAICS Category:
  • 518210 - Data Processing, Hosting, and Related Services
Posted Date: Oct 11, 2017
Due Date:
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Notice Type :
Fair Opportunity / Limited Sources Justification
Fair Opportunity / Limited Sources Justification Authority :
Contract Award Date :
September 26, 2017
Contract Award Number :
Task/Delivery Order Number :
Synopsis :
Added: Oct 11, 2017 2:21 pm
This is requirement is for a new time & materials task order to Vastec, Inc. under the GSA Schedule 36 (Office, Imaging, and Document Solutions) Contract GS-03F-0154V. Vastec, Inc. will continue the operation and management of a program to scan and digitize paper documentation applying optical character recognition into a searchable online secured database allowing the Agency to meet a December 31, 2019 deadline. Per the Office of Management and Budgets directive on Managing Government Records Directive (M-12-18), OJP has a requirement to transition its paper records to a searchable, digital format.

Previously, OJP procured services from Vastec via an interagency agreement with the Department of Commerce National Technical Information Service (NTIS). The intent was for this agreement to provide services until the end of the 2019 calendar year; however, the Agency was notified that the NTIS would no longer be providing these services and OJP would need to find another means to procure the services necessary to meet the OMB directive.

Vastec, Inc. will continue the Agency's effort to digitize its legacy, paper records and documents through implementation of the following tasks: a) Program Management; b) Document Discovery; c) Scanning; d) Document Preparation; e) Onsite and Offsite Digitization; f) Indexing and Image Correction; and g) Conversion to Adobe PDF.

The period of performance for this task order will be a 12-month base period and 2 12-month option periods commencing September 26, 2017 and ending September 25, 2020, if all options are exercised. The task order not-to-exceed amount is $682,653.12.

Under FAR 8.405-6(a)(1)(i)(A), a compelling and urgent need exists, and following the FSS ordering procedures would result in unacceptable delays. An award to Vastec will increase the project's continued success as the Department has made significant progress towards the goal of transitioning to a paperless records storage and retrieval system. A repeatable workflow has been created, and by collaborating with Office of the Chief Information Officer's (OCIO) SharePoint Development Team we have created an efficiency in the creation of the customer records centers in SharePoint which has reduced our reliance on the SME labor categories. This project is at a critical point in its process, and a proper transition would take 180 days to enact, at which time OA-BRD will no longer no longer be able to utilize the current agreement with Department of Commerce to use Vastec, Inc. This downtime will have a significant effect on the current progress, and jeopardize the Department's ability to complete our transition to a paperless document storage and retrieval system by the end of calendar year 2019.

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Limited Sources Justification
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Limited Sources Justification
Posted Date:
October 11, 2017
LSJ.pdf (127.66 Kb)
Description: Limited Sources Justification
Contracting Office Address :
810 Seventh Street NW
Washington, District of Columbia 20531
Place of Performance :
US Department of Justice
Office of Justice Programs
Office of Administration
Business Resources Division
810 7th Street NW

Washington, District of Columbia 20001
United States
Primary Point of Contact. :
Debashis Nag,
Senior Contract Specialist
Phone: 2026161705

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