Up to 20,000 Tons of Paving Rock Grade F and Up to 12,000 Tons of Paving Rock Grade C for the County of El Paso

Agency: El Paso County
State: Texas
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
Posted Date: Dec 22, 2021
Due Date: Jan 27, 2022
Solicitation No: 22-011
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
BID NUMBER DESCRIPTION CLICK BELOW FOR EMAIL ADDRESS BID OPENING DATE BID TAB COMMENTS-
Up to 20,000 Tons of Paving Rock Grade F and Up to 12,000 Tons of Paving Rock Grade C for the County of El Paso
Thursday, January 27, 2022 at 2:00 p.m.
Deadline for questions is Thursday, January 13, 2022

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COUNTY OF EL PASO
County Purchasing Department
800 E. Overland, Suite 300
El Paso, Texas 79901
Phone (915) 546-2048
Notice to Interested Parties
The County of El Paso will receive Sealed Bids for Bid 22-011 Up to 20,000 Tons of
Paving Rock Grade F and Up to 12,000 Tons of Paving Rock Grade C for the
County of El Paso, until 2:00 p.m., on Thursday, January 27, 2022, at which time and
place all bids will be publicly opened and read aloud. Submission may be electronic or
hardcopy.
Electronic responses must be submitted through epcountypurchasing.ionwave.net.
Hardcopies must be submitted to the Purchasing Department Office, 800 East
Overland, Rm. 300, El Paso, Texas 79901.
Hardcopy submissions only:
Sealed Bid MUST BE IN A SEALED ENVELOPE AND MARKED:
“Bid to be opened Thursday, January 27, 2022
Up to 20,000 Tons of Paving Rock Grade F
and Up to 12,000 Tons of Paving Rock
Grade C for the County of El Paso
Bid 22-011
Solicitation documents are attached herein. Do not contact the requesting
department. Any questions by interested vendors must be entered on the Question tab
of the e-bidding system or emailed to: bidquestions@epcounty.com before Thursday,
January 13, 2022, at 12:00 p.m. If emailed, “Subject Line” should be the Bid Number
and Title. Attempts to circumvent this requirement may result in rejection of the bid as
non-compliant.
Any changes to the bid, specifications or other documents will be marked as an
addendum to the solicitation. It shall be the respondent’s responsibility to check the e-
bid system prior to the Opening Date to verify whether any addendums have been
issued.
Award shall be let to the lowest responsible bidder, and the COMMISSIONER’S
COURT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS AND WAIVE
TECHNICALITIES. Successful bidder shall not order items or services until a Purchase
Order is received from the County Purchasing Office. Payment will not be made on
items delivered without a Purchase Order. Payment shall be made through County
current funds after completion of goods or services. Purchase Orders will be issued as
required. Contract will be awarded by lump sum or line item, whichever is in the best
interest of the County.
The bidder shall furnish a certified cashier’s check made payable to the order of County
of El Paso or a good and sufficient Bid Bond in the amount of 5% of the total contract
price, executed with a surety company authorized to do business in the State of Texas
and must be included in the bid package. Successful bidder must comply with all
performance bond, payment bond, and insurance certificate requirements.
The County of El Paso reserves the right to reject any or all Bids or to waive any
technicalities in the bidding. Bids may be held by the County of El Paso for a period not
to exceed ninety (90) days, or such longer time as may be required by the funding
agencies, from the date of the bid opening for the purpose of reviewing the for the
purpose of reviewing the Bids and investigating the qualifications of Bidders, prior to
awarding of the Contract.
KAREN L. DAVIDSON
Purchasing Agent
Up to 20,000 Tons of Paving Rock
Grade F and Up to 12,000 Tons of
Paving Rock Grade C for the County
of El Paso
Bid 22-011
Opening Date
Thursday, January 27, 2022
Contents
Specifications/ Scope of Work ............................................................................................................. 5
Up to 20,000 Tons of Paving Rock Grade F .................................................................................. 7
and Up To 12,000 Tons of Raving Rock ......................................................................................... 7
Grade C for the County of El Paso .................................................................................................. 7
General Requirements ............................................................................................................................ 8
Non-Collusion Affidavit of Contractor .............................................................................................. 22
Non-Collusion Affidavit of Subcontractor ....................................................................................... 23
Bid Bond................................................................................................................................................... 24
Certificate as to Corporate Principal ................................................................................................ 25
Check Return Authorization Form..................................................................................................... 26
Safety Record Questionnaire.............................................................................................................. 27
Civil Litigation Certification................................................................................................................. 28
Self-Disclosure of Environmental Safety Violations..................................................................... 29
County of El Paso Code of Ethics Training Affidavit ................................................................... 31
Certifications ........................................................................................................................................... 33
Conflicts of Interest ............................................................................................................................... 37
Health Insurance Benefits Questionnaire........................................................................................ 40
Local Business Preference Policy..................................................................................................... 41
Certificate of Interested Parties.......................................................................................................... 47
El Paso County Signature Page ......................................................................................................... 49
Bid Check List......................................................................................................................................... 50
Specifications/ Scope of Work
El Paso County Public Works Road and Bridge Department is seeking a supplier to
provide up to 20,000 tons of Paving Rock Grade F and up to 12,000 tons of Paving
Rock Grade C.
The County seeks to award a contract for the qualified vendor to provide materials on a
price per ton unit cost contract. The contract will be for one year from the date of
execution by both parties or until the maximum amount of material as specified herein is
supplied, whichever occurs first.
The County may seek to order more than the listed quantities if necessity arises. Any
paving rock in excess of listed quantities will be provided at the same unit price/ton
listed on the Bid Price Sheet. The total aggregate increase in cost cannot be greater
than 25% of the combined Total Cost quoted on the Bid Price Sheet.
The material must be delivered to one or all four district yards by the vendor for use by
the Road and Bridge staff on an as-needed basis throughout the duration of the
contract. Due to operational necessity, whereby the County may, on occasion, need to
have a quick delivery of paving rock, the successful company must be located within a
5-mile radius of the County of El Paso.
The vendor must have the capabilities to provide materials in the district designated
locations before April to coincide with the paving operations. The County reserves the
right to award the bid either lump sum or by location whichever is in the best interest of
the County of El Paso. Vendors that cannot complete the delivery prior to the date
expressed will be accessed liquidated damages of $500.00 per working day over the
agreed delivery date.
Scales used for weighing material must be calibrated and certified and shall be subject
to the inspection and approval of the Road & Bridge division. The County may have a
certified testing laboratory to perform a unit weight and gradation for the material.
Paving rock must consist of two grades, Grade C (Coarse) and Grade F (Fine).
Grade C rock must be composed of washed, tough, and durable particles of gravel,
crushed gravel or crushed stone. It must be free of dirt, shale, and clay like particles
and debris. The grading of Grade C rock must be:
Sieve Size
3/4"
5/8"
1/2"
3/8"
#4
Percent Retained
0
0-5
20-35
85-100
95-100
Specifications/ Scope of Work
5

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