Uninterruptible Power Supply (UPS) - Backup Power System

Agency: City of Dallas
State: Texas
Type of Government: State & Local
NAICS Category:
  • 335999 - All Other Miscellaneous Electrical Equipment and Component Manufacturing
Posted Date: Feb 21, 2021
Due Date: Mar 18, 2021
Solicitation No: BV21-00015595
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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February 2021
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Project: Uninterruptible Power Supply (UPS) - Backup Power System
Ref. #: BV21-00015595
Type: RFB
Status:
Open
Open Date: Feb 19th 2021, 7:00 PM CST
Questions Due Date: Mar 17th 2021, 5:00 PM CDT
Close Date: Mar 18th 2021, 2:00 PM CDT
Days Left: 25
Project Description:

The purpose of this specification is for the purchase, installation, preventative maintenance (PM) service of one (1) uninterruptible power supply (UPS) at White Rock Pump Station. The term for this service agreement will be thirty-six (36) month. The City of Dallas is seeking companies whose combination of experience and personnel will provide professional services as required to fulfill all aspects of these specifications timely and in their entirety. Vendor shall also be responsible for removal of the existing uninterruptible power supply (UPS), battery cabinet, and batteries. All items shall be properly de-installed, delivered and unloaded at the City Store. The preventative maintenance is requested to be biannual for three years with an option to be renewed.

The Water Delivery Pumping Operations Division provides potable water to the City of Dallas and surrounding Customer Cities and must meet Texas Commission on Environmental Quality (TCEQ) regulatory water quality requirements. The White Rock Control Center is a 24/7 critical infrastructure facility that controls and monitors all pumps, reservoir levels, elevated tank levels, rate-of-flow metering facilities and pressure points in the water distribution system.

A 75-kilovolt ampere (KVA) uninterruptible power supply (UPS) provides backup power through an automatic transfer switch in the event of a power outage. Severe storms have caused periodic power outages resulting in failover to the uninterruptible power supply (UPS) system. The uninterruptible power supply (UPS) backup power system was installed about 2004 and now needs to be replaced to maintain reliable backup power capability for the water distribution system.

Important Events:
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Status Event Name Location Description Dates Mandatory
Ongoing
Open Date Online Portal Posting date for the Opportunity Feb 19th 2021, 7:00 PM CST N/A
Upcoming
Virtual Pre-bid meeting for Uninterruptible Power Supply (UPS) - Backup Power System This will take place as a virtual meeting instead of in person This meeting will be the only time when interested parties and requesting department(s) will communicate directly, thereafter, all communication associated with this project shall be address to the assigned Buyer. Proposers may submit their questions electronically. All questions shall be submitted electronically. The City will respond to all questions by way of addendum which will be posted as part of the solicitation. The City, its agents, and employees shall not be responsible for any information given by way of verbal communication. Meeting access information coming soon Mar 8th 2021, 1:00 PM CST - Mar 8th 2021, 2:00 PM CST No
Upcoming
Questions Due Date Online Portal Deadline to submit Questions Mar 17th 2021, 5:00 PM CDT N/A
Upcoming
Close Date Online Portal Deadline for Submissions Mar 18th 2021, 2:00 PM CDT N/A
Commodity Codes:
NIGP 03124 Controls, Cooling Tower Water Treatment: pH, Conductivity, Corrosion Sensors
NIGP 03125 Controls: Limit Switches, Relays, Thermostats, Gas Valves, etc.
NIGP 20424 Controllers, Programmable: Industrial Control Devices, Robots, etc.
NIGP 20464 Network Components: Adapter Cards, Bridges, Connectors, Expansion Modules/Ports, Firewall Devices, Hubs, Line Drivers, MSAUs, Routers, Transceivers, etc.
NIGP 20767 Power Supplies: Surge Protectors, Uninterruptible Power Supplies, Switches, etc.
NIGP 28504 Back-up Systems, Battery Operated (Emergency)
NIGP 28558 Lighting Units, Emergency, Battery Operated; and Batteries
NIGP 28596 Uninterruptible Power Supplies
NIGP 92838 Electrical (Alternator/Generator, Battery, Ignition System, Lights, etc.) Maintenance and Repair
NIGP 93627 Emergency Warning Systems Maintenance and Repair (Including Civil Defense and Natural Disaster Equipment)
Supporting Documentation:
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File Type Description Date Created Actions
01 - Specification BV21-00015595 Uninterruptible Power Supply Backup Power System.doc Documentation
01 - Specification BV21-00015595 Uninterruptible Power Supply Backup Power System
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Feb 19th 2021, 6:24 PM CST -
02 - 2.4.21 - Standard Forms with Insurance and No Bonding.pdf Documentation
02 - 2.4.21 - Standard Forms with Insurance and No Bonding
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Feb 19th 2021, 5:53 PM CST -
03 - BWI-FRM-622 Pre Bid Proposal Cover Memo.pdf Documentation
03 - BWI-FRM-622 Pre Bid Proposal Cover Memo
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Feb 19th 2021, 5:54 PM CST -
04 - BWI-FRM-625 BID Evaluation Form.xls Documentation
04 - BWI-FRM-625 BID Evaluation Form
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Feb 19th 2021, 5:54 PM CST -
05 - BWI-FRM-627 Workforce Composition Form.doc Documentation
05 - BWI-FRM-627 Workforce Composition Form
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Feb 19th 2021, 5:54 PM CST -
Sample Contract - Formal Bid Services.pdf Documentation
Jan 15th 2020, 6:31 PM CST -

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Requested Information:

Listed below are the documents and information needed to complete your submission:

Required Acknowledgements
Name Type # Files Requirement Instructions
I have read and agree to comply with the General Terms and Conditions. Data Type: True/False N/A Required
The vendor acknowledges by doing business or seeking to do business with the City of Dallas that he/she has been notified of the requirements under chapter 176 of the Texas Local Government Code and that he/she is solely responsible for complying with the terms and conditions therein. Furthermore, any individual or business entity seeking to do business with the City of Dallas who does not comply with this practice may risk award consideration of any City contract Data Type: True/False N/A Required
I have read and agree to comply with the Code of Ethics per Chapter 12A of the City of Dallas Code of Ordinances. http://library.amlegal.com/nxt/gateway.dll/Texas/dallas/cityofdallastexascodeofordinances?f=templates$fn=default.htm$3.0$vid=amlegal:dallas_tx Data Type: True/False N/A Required
I have read and agree to comply with the Insurance Requirements detailed in Attachment 1. Data Type: True/False N/A Required
Bid Submission
Name Type # Files Requirement Instructions
Line Item Pricing (BT-46AK) BidTable: Excel (.xlsx) 1 Required You will need to fill out the provided Response Template for this BidTable.

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Discount Percentage (BT-19IS) BidTable: Excel (.xlsx) 1 Required You will need to fill out the provided Response Template for this BidTable.

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Bid Security or Irrevocable Letter of Credit. File Type: Any (.*) Multiple Required
Request for Bid Solictation Forms File Type: Any (.*) Multiple Optional
Local Preference Affidavit File Type: Any (.*) Multiple Required
Attachment 1 - Insurance Requirement File Type: Any (.*) Multiple Required
MINIMUM REQUIREMENTS UPLOAD File Type: Any (.*) Multiple Optional
Business Inclusion and Development Forms
Name Type # Files Requirement Instructions
OBD-FRM-623 Pre-Bid_Pre-Proposal Form File Type: Excel (.xls, .xlsx) Multiple Required
OBD-FRM-627 Workforce Composition Form File Type: Any (.*) Multiple Required

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