Uniforms for the Mercer County Correction Officers, Prosecutor's Officers and Sheriff's Officers and the Mercer County Cooperative Contract Purchasing System for a Period of Two (2) Years

Agency: Mercer County
State: New Jersey
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541512 - Computer Systems Design Services
  • 541690 - Other Scientific and Technical Consulting Services
  • 561612 - Security Guards and Patrol Services
Posted Date: Jul 23, 2020
Due Date: Aug 11, 2020
Solicitation No: CK09MERCER2020-09
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Uniforms for the Mercer County Correction Officers, Prosecutor's Officers and Sheriff's Officers and the Mercer County Cooperative Contract Purchasing System for a Period of Two (2) Years
  • Department: Purchasing, Finance
  • Category: Clothing¸ Textiles¸ Laundry Equipment¸ and Supplies, Miscellaneous Commodities and Services
  • Bid/RFP #: CK09MERCER2020-09
  • Start Date: 07/23/2020
  • Close Date: 08/11/2020 11:30 AM

The County of Mercer requests bids for uniforms as specified for a period of two (2) years. It will be required that the successful bidder have a permanent walk-in site at all times during the contract period within 30-50 miles of the County of Mercer. The cost for measurements, tailoring and fittings are to be factored in to the bid price and vendors shall provide walk-in service between the hours of 8:30 AM through 5:00 PM, Monday through Friday. The County reserves the right to award multiple contracts based upon the low bid total for each agency. The County has attempted to identify required quantities; however, the county reserves the right to increase or decrease quantities per staffing requirements. All questions can be sent to smceachern@mercercounty.org.

In accordance with the Governor’s directives, the County of Mercer offices are closed to the public, but still operational.

The Mercer County Purchasing Department is maintaining Social Distancing; therefore, it is encouraged to mail in your bid/RFP responses in a timely manner via USPS, UPS and FedEx, etc. If they must be hand-delivered, potential bidders/respondents may drop them off at the lock box labeled Purchasing Department at the Main Entrance of the County’s Administration Building, 640 South Broad Street, Trenton, New Jersey 08650 between the hours of 8:30 A.M. and 4:30 P.M. the lockbox will be check throughout the day. Bids/RFP responses must be in by 11:30 A.M. the day of the opening.

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County of Mercer
McDade Administration Building, 640 South Broad Street, Trenton, NJ 08650-0068
SPECIFICATIONS FOR UNIFORMS FOR THE
MERCER COUNTY CORRECTION OFFICERS,
PROSECUTOR’S OFFICERS AND SHERIFF’S OFFICERS
AND THE MERCER COUNTY COOPERATIVE CONTRACT
PURCHASING SYSTEM FOR A PERIOD OF TWO (2) YEARS
To Be Received On
August 11, 2020 at 11:30 A.M.
Prepared By:
Department of Purchasing
CK09MERCER2020-09
COUNTY OF MERCER
BIDDER’S DOCUMENT CHECKLIST
Please initial on the lines below for each document/section attesting to the fact that you have read
and/or included the documents with your bid.
Required
With
Bid
SUBMISSION REQUIREMENT ( IF CHECKED)
Read,
Signed
& Submitted
Respondent’s
Initial
A.
FAILURE TO SUBMIT ANY OF THESE ITEMS IS MANDATORY CAUSE FOR REJECTION OF BID
Statement of Ownership Disclosure
Acknowledgement of Receipt of Addenda
Required Evidence EEO/Affirmative Action Regulations Certificate or Questionnaire-
Submit Copy of State Certificate of Employee Information Report
Proposal Cost Form/Signature Page
Disclosure of Investment Activities in Iran Form
B.
REQUIRED NO LATER THAN TIME PERIOD INDICATED
B.1 SUBMIT DOCUMENTS AT TIME OF BID RESPONSE DUE DATE
Cooperative Purchasing System Conditions Reviewed
New Jersey Business Registration Certificate Must be Submitted Prior to Contract Award
Complete and Signed Executive Order 98-1
Signed Insurance and Indemnification Requirements
C. Signed Continuity of Operation during Emergencies
Exceptions
One Original and One Copy of the Complete Bid Package
Excel Spreadsheet shall be copies to CD and submitted on CD with Bid Proposal and
Submit Hard Copy (Paper) Proposal with bid package
C. READ ONLY
Americans With Disabilities Act of 1990 Language
Sexual Harassment Guidelines
This checklist is provided for the bidder’s use in assuring compliance with required documentation;
however, it does not include all specifications requirements and does not relieve the bidder of the
need to read and comply with the specifications.
Name of Respondent:
By Authorized Representative:
Signature:
Print Name & Title:
Date:
CK09MERCER2020-09 UNIFORMS FOR THE MERCER COUNTY CORRECTION, PROSECUTOR AND SHERIFF’S OFFICERS
2
NOTICE TO BIDDERS
Notice is hereby given that on August 11, 2020 11:30 AM (Prevailing time), sealed bids will be opened and read in public
by the Purchasing Agent in the Mercer County McDade Administration Building, 640 South Broad Street, Room 321,
Trenton, New Jersey for:
UNIFORMS FOR THE MERCER COUNTY CORRECTION OFFICERS, PROSECUTOR’S OFFICERS AND SHERIFF’S
OFFICERS AND THE MERCER COUNTY COOPERATIVE CONTRACT PURCHASING SYSTEM FOR A PERIOD OF TWO
(2) YEARS
CK09MERCER2020-09
Specifications and instructions to bidders may be obtained at the Purchasing Office or on the County website at
www.mercercounty.org/bids .
Bids shall be delivered in sealed envelopes and addressed to Mercer County Purchasing Department, Room #321, 640
South Broad Street, P.O. Box 8068, Trenton, NJ 08650-0068.
NOTE:
Express and overnight mail shall be delivered to the Department of Purchasing, 640 S. Broad Street, Room 321, Trenton,
New Jersey 08611.
The United States Postal Service does not deliver priority or overnight mail directly to the County of Mercer’s physical
address. If a bidder chooses to use the United States Postal Service, it is the bidder’s responsibility to ensure that the bid
package is delivered by the bid opening date and time. Any bid document received after the deadline established by
the Department of Purchasing will not be accepted, regardless of the method of delivery.
In accordance with the Governor’s directives, the County of Mercer offices are closed to the public, but still operational.
The Mercer County Purchasing Department is maintaining Social Distancing; therefore, it is encouraged to mail in your
bid/RFP responses in a timely manner via USPS, UPS and FedEx, etc. If they must be hand-delivered, potential
bidders/respondents may drop them off at the lock box labeled Purchasing Department at the Main Entrance of the
County’s Administration Building, 640 South Broad Street, Trenton, New Jersey 08650 between the hours of 8:30 A.M. and
4:30 P.M. the lockbox will be check throughout the day. Bids/RFP responses must be in by 11:30 A.M. the day of the
opening.
We value the integrity of the procurement process, and due to the circumstances, the bid opening will be conducted
via Live-Stream. You can access the Live-Stream from the County’s Purchasing web page at the prevailing date and
time stated in this Notice to Bidders. Webinar link/password will be posted in a timely manner for the Live-Stream of
opening a couple days before the bid opening date. During the bid opening process, the bidders will be announced as
well as bid amounts. A bid review providing unit prices will not take place at the openings. Instead, this information will
be posted, as always to the Purchasing webpage once available.
Bid responses must be made on the standard proposal forms, be enclosed in a sealed package bearing the name and
address of the bidder and the “BID TITLE NAME & CONTRACT #” on the outside and addressed to the Mercer County
Purchasing Department at the address above.
Any Bid Addenda will be issued on the County website and processed in accordance with N.J.S.A. 40A:11-23(c)(1). All
interested bidders should check the website from now through bid opening. It is the sole responsibility of the respondent
to be knowledgeable of all addenda related to this procurement.
Bidders are required to comply with the requirements of N.J.S.A.10:5-31 et seq. and N.J.A.C. 17:27.
COUNTY OF MERCER, NEW JERSEY
Purchasing Department
609 989 6710
CK09MERCER2020-09
CK09MERCER2020-09 UNIFORMS FOR THE MERCER COUNTY CORRECTION, PROSECUTOR AND SHERIFF’S OFFICERS
3
COUNTY CONTRACT PURCHASING SYSTEM
County Cooperative Contract Purchasing is specifically provided for in N.J.S.A. 40A:11-
11(6) and N.J.A.C. 5:34-7.21.
County Cooperative Contract Purchasing is a Cooperative Purchasing System that may
be created only by a county. Using only its own needs, the county advertises for the
receipt of bids and awards a contract to the successful bidder. With the approval of both
Mercer County and the vendor, contracting units located within the geographic
boundary of Mercer County may purchase under the contract subject to its specifications,
terms and conditions.
VENDOR WILL EXTEND CONTRACT PRICES TO THE
"COUNTY COOPERATIVE CONTRACT PURCHASING SYSTEM" PARTICIPANTS
1.
Check here if willing to provide the goods and services herein bid upon to local
governmental contracting units located within the County of Mercer without
substitution or deviation from specifications, size, features, quality, price or
availability as herein set forth. It is understood that orders will be placed directly by
the contracting units, subject to the overall terms of the contract to be awarded by
the County of Mercer, and that no additional service or delivery charges will be
allowed except as permitted by these specifications.
Check here if not willing to extend prices to contracting units located in the County
of Mercer. It is understood that this will not adversely effect consideration of this
bid with respect to the needs of the County of Mercer. The contract for the stated
needs of the County will be awarded to the lowest responsible bidder, and
specifically not made available to contracting units within the County of Mercer.
2.In accord with N.J.A.C. 5:34-7.25 (2),should the lowest responsive and responsible bidder
not choose to extend bid prices to local units within the Mercer County Cooperative, the
County of Mercer will seek if the next lowest bidder will be desirous of extending their
proposal to local units within the cooperative. In such instances the County of Mercer will
award to the lowest responsible bidder for the needs of the County of Mercer and award
to the next lowest responsible and responsive bidder extended prices to local units, within
the county. This will occur until a suitable willing proposer is desirous of extending prices or
the County is without a next lowest bidder desirous of extending pricing.
CK09MERCER2020-09 UNIFORMS FOR THE MERCER COUNTY CORRECTION, PROSECUTOR AND SHERIFF’S OFFICERS
4
INSURANCE REQUIREMENTS
The vendor shall maintain sufficient insurance to protect against all claims under Workers
Compensation as statutorily required, General Liability in the amount of $1,000,000.00 single
occurrence and $2,000,000.00 general aggregate and Automobile Insurance in the amount of
$1,000,000.00 combined single limit. Vendors are responsible to provide updated certificates as
policies renew. Depending upon the scope of work and goods or services provided, specific
types of insurance may not be required. The Mercer County Division of Insurance and Property
Management will make this determination.
In all cases where a Certificate of Insurance is required, the County of Mercer and Mercer County
Park Commission (if applicable) is to be named as an additional insured and named as the
certificate holder as follows: “County of Mercer, 640 South Broad Street, PO Box 8068, Trenton,
NJ 08650-0068”. The Certificate shall contain a 30-day notice of cancellation. The language shall
state the following:
“The County of Mercer and Mercer County Park Commission (if awarded through the Park
Commission) named as additional insured.”
CK09MERCER2020-09 UNIFORMS FOR THE MERCER COUNTY CORRECTION, PROSECUTOR AND SHERIFF’S OFFICERS
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