Unarmed Security Officers

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 561612 - Security Guards and Patrol Services
Posted Date: Jun 12, 2019
Due Date: Jul 11, 2019
Solicitation No: IFB 19-073-2
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Bid Documents: Please Login to View Page
IFB 19-073-2
  • Unarmed Security Officers
  • Status: Open
  • Time Left:28 days
  • Closing: 7/11/19 3:00 PM
  • Issued: 6/11/19 2:00 PM
  • Last Amended: 6/12/19
  • Buyer:Delphine Lambert
  • delphine.lambert@alexrenew.com
  • 703-549-3381 X2261

  • Issued By:Alexandria Sanitation Authority
  • Type:Invitation for Bids (IFB)
  • Category:Non-Professional Services - Non-Technology
  • Work Location: 1800 Limerick Street, Alexandria, VA 22314
  • Web Address:https://alexrenew.com/
  • Pre-Bid Conference: 6/26/19 10:00 AM Pre-Bid Conference
  • Open Responses:
  • Description:PROVISION OF UNARMED SECURITY OFFICERS BY A LICENSED AND QUALIFIED SECURITY FIRM FOR ALEXANDRIA RENEW FACILITIES FOR UP TO A SEVEN (7) YEAR PERIOD
  • Amendment/Cancellation Information:Added Attachment A

Attachments
Attachment Size Description Posted On Type
19-073 Unarmed security guard services final.pdf (1.44 MB) 19-073 06/11/19 Solicitation
Attachment A.pdf (942.31 KB) ITB 19-073 Attachment A 06/12/19 Solicitation

Attachment Preview

INVITATION TO BIDS NO. 19-073
ALEXANDRIA RENEW ENTERPRISES (“ALEXRENEW”) WILL BE ACCEPTING SEALED BIDS IN HAND, IN THE
OFFICE OF BID CLERK LOCATED AT 1800 LIMERICK STREET, ALEXANDRIA, VIRGINIA 22314, UNTIL 3 P.M.
ON THE 11th DAY OF JULY 2019 FOR:
PROVISION OF UNARMED SECURITY OFFICERS BY A LICENSED AND QUALIFIED SECURITY FIRM FOR
ALEXANDRIA RENEW FACILITIES FOR UP TO A SEVEN (7) YEAR PERIOD
AT THE TIME, DATE AND PLACE STATED ABOVE, BIDS WILL BE PUBLICALLY OPENED.
An optional pre-bid conference will be held at 10:00 a.m. on June 26, 2019, at the Environmental
Center Conference Room No. 300, 1800 Limerick Street, Alexandria, Virginia 22314.
A brief meeting in the conference room will be followed up with the site visit to allow potential bidders
an opportunity to present questions and obtain clarification relative to any facet of this solicitation.
Bidders intending to attend the site visit shall wear safety shoes, hard hats and safety vests. AlexRenew
reserves the right to bar anyone from the site visit, who is not wearing safety shoes, hard hats and
safety vests. Potential Bidders are encouraged to attend.
IMPORTANT NOTES:
AlexRenew reserves the right to reject any and all bids, cancel this solicitation, and to waive any
informalities or irregularities in procedure.
In accordance with Code of Virginia § 2.2-4343.1, AlexRenew does not discriminate against
individuals or organizations in the performance of its procurement activity.
Late, unsealed, and electronic bids will not be accepted.
Delphine G. Lambert, CPPB
Contracts Specialist
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TABLE OF CONTENTS
PART ONE - INSTRUCTIONS TO BIDDERS ..................................................................................................... 3
PART TWO INSURANCE REQUIREMENTS................................................................................................ 10
PART THREE SCOPE OF WORK/SPECIFICATIONS .................................................................................... 13
PART FOUR BIDS FORM AND ATTACHMENTS ........................................................................................ 22
PART FIVE SAMPLE AGREEMENT ............................................................................................................ 31
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PART ONE - INSTRUCTIONS TO BIDDERS
1. BACKGROUND AND PURPOSE
Established in 1952 by the Alexandria City Council, AlexRenew’s chartered mission is to clean
wastewater and protect public health and the environment. AlexRenew currently maintains capital
assets valued at approximately $750 million and cleans approximately 35 million gallons of dirty water
daily at our water resource recovery facility located within walking distance of Old Town Alexandria.
AlexRenew is governed by an Alexandria City Council - appointed five-member citizen Board of
Directors and is a political subdivision of the Commonwealth of Virginia created under the Virginia
Water and Waste Authorities Act. AlexRenew is an independent, special-purpose government unit
with administrative and fiscal independence from the City of Alexandria.
The purpose of this solicitation is to obtain bids from qualified sources to provide unarmed security
officers (Security Officers) per the terms and conditions and specifications of this solicitation.
All bids shall be made on the basis of meet and/or exceed the requirements.
2. DISTRIBUTION OF SOLICITATION DOCUMENTS AND BIDDER’S RESPONSIBILITIES REGARDING
DEFECTIVE SOLICITATION DOCUMENTS
The distribution of this Invitation for Bids (ITB), all addenda, and responses to questions will be posted
to the AlexRenew website https://alexrenew.com/business-opportunities and the Commonwealth of
Virginia website http://www.eva.virginia.gov/pages/eva-i-buy-for-virginia.htm The date and time of
posting on AlexRenew website shall be the date and time of the official issuance or notification of the
ITB or any modification to the solicitation process. It is the responsibility of each bidder to check
AlexRenew’s website daily for posted notifications. AlexRenew will not consider modification of any
date, time frame, or addendum due to late receipt of notification based on subsequent
advertisements or posting at any location other than the AlexRenew’s website.
Further, it is the bidder’s responsibility to determine the accuracy and /or completeness of the
solicitation documents upon which it relied in making its bids, and has an affirmative obligation to
notify the Purchasing Agent immediately upon discovery of an apparent or suspected inaccuracy,
error in, or omission of any pages, drawings, sections, addenda whose omission from the documents
was apparent from a reference or page numbering or other indication in the solicitation documents.
3. CONTACT INFORMATION
All questions relating to this solicitation shall be submitted via email to purchasing@alexrenew.com.
For a question to be considered, the subject line of the email must state the following: ITB No. 19-073
Questions.
Questions should be succinct and must include the submitter’s name, title, company name, company
address, and telephone number. Prior to the award of a contract resulting from this solicitation,
bidders are prohibited from contacting AlexRenew staff other than the Purchasing Agent.
No questions will be considered if they are submitted after July 2, 2019 AT 5:00 PM.
If any questions or responses require revisions to this solicitation as it was originally published, such
revisions will be by formal addendum only. Bidders are cautioned that any written, electronic, or oral
representations made by any AlexRenew representative or other person that appear to change
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materially any portion of the solicitation shall not be relied upon unless subsequently ratified by a
written addendum to this solicitation posted on AlexRenew website.
4. COMPETITION INTENDED
This solicitation was issued using the Competitive Sealed Bidding procurement process as defined and
authorized in the Virginia Public Procurement Act (VPPA) § 2.2-4302.1. The Contract(s) resulting from
this solicitation shall be subject to the terms and conditions as set forth herein, or elsewhere in
AlexRenew and Commonwealth of Virginia rules and regulations.
It is AlexRenew’s intent that this ITB permits competition. It shall be the Bidder’s responsibility to
advise the Purchasing Agent in writing if any language, requirement, specification, etc. or any
combination thereof, inadvertently restricts or limits the requirements stated in this ITB to a single
source. Such notification must be received by Purchasing Agent no later than fifteen (15) days prior
to the date set for acceptance of bids.
5. BID FORM SUBMISSION
The required Bid Form is provided in the solicitation. One (1) fully completed Bid Form with longhand
signature, and one (1) exact electronic copy of the original bids on a Compact Disc (CD) or Universal
Serial Bus (USB) flash drive shall be submitted by hand in a sealed envelope or package, no later than
the date and time specified in the Invitation to Bid, above. Electronic files must be in MS Word, Adobe
Acrobat, or Excel format. Bidders shall include a notarized statement that the electronic version is a
true copy of the printed version. The exterior of the envelope or package shall be clearly marked with
the ITB number and title along with the name of the bidder submitting the bid.
Late, unsealed, and electronic bids will not be accepted. A bidder’s failure to submit a bid with a fully
completed Bid Form, using the Bid Form provided in this solicitation, shall be cause for rejection of
that bidder’s bid. A bid will be rejected if its corresponding Bid Form is not signed in the designated
space by a person authorized to legally bind the bidder.
Modification of or additions to the Bid Form may be cause for rejection of the bid; however,
AlexRenew reserves the right to decide, on a case by case basis, in its sole discretion, whether or not
to reject such a bid as nonresponsive. As a precondition to bid acceptance, AlexRenew may, in its sole
discretion, request that the bidder withdraw or modify any such modifications or additions which do
not affect quality, quantity, price, or delivery.
Bids and all documents related to this solicitation submitted to AlexRenew by a bidder or a prospective
bidder shall, upon receipt by AlexRenew, become the property of AlexRenew.
Submission of a signed Bid Form is certification by the respective bidder that it read the solicitation
documents carefully and fully intent to comply with all the requirements stated in the solicitation or
by law. Bidders further certify that it will accept an award made to it as result of the submission.
6. EXCEPTIONS
Bidders taking exception to any part or section or term of this solicitation, including by way of
illustration and not limitation, the scope of services, special conditions, and any attachments or
references hereto or thereto, shall indicate any exceptions, unless specifically allowed in this
solicitation, are subject to rejection in whole or in part as nonresponsive.
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7. NONCONFORMING TERMS AND CONDITIONS
If a bidder submits with its bid alternate terms and conditions that do not conform to the terms and
conditions in this solicitation, the bid will be subject to rejection for unresponsiveness. AlexRenew
reserves the right to permit the bidder to withdraw nonconforming terms and conditions from its bid
prior to a determination by AlexRenew of unresponsiveness as a result of the submission of
nonconforming terms and conditions.
8. ALTERNATE BID
Bidders who have other items they wish to offer in lieu of, or in addition to, what is required by this
solicitation shall submit a separate bid clearly marked “Alternate Bid”. Alternate bids will be
automatically deemed nonresponsive and will not be considered for award. Such bids will, however,
be examined prior to awarding the contract contemplating herein and may result in either
cancellation of all bids in order to permit rewriting of the solicitation to include the alternate item in
a rebid or the alternate item may be considered for future requirements.
9. INFORMALITIES
AlexRenew reserves the right to waive minor defects or variations from the exact requirements of the
solicitation in a bid insofar as those defects or variations do not affect the price, quality, or delivery
schedule of the services being procured. If insufficient information is submitted for AlexRenew to
properly evaluate the bid by a bidder; AlexRenew reserves the right to require such additional
information as it may deem necessary to after the bid opening time and date, provided that the
information requested does not change the price, quality, quantity, or delivery schedule for the goods
and or services being procured.
10. UNBALANCED & CONDITIONAL BIDS
a. “Unbalanced bid” is a bid which includes a number of items or alternates to be added or deleted
for which a bidder quotes higher prices on items expected to be ordered in higher quantities than
those used for bid evaluation, and/or low prices on items the bidder believes will be ordered in
smaller quantities.
b. “Mathematically unbalanced bid” is a bid in which each item does not carry its share or proportion
of the cost of work plus profit, or one in which there are nominal prices for some work and higher
prices for other work.
c. Bidders are cautioned not to unbalance their bids. AlexRenew reserves the right to reject any bid
that is decisively unbalanced.
11. DISCOUNTS
Discounts contingent on payment of invoices by AlexRenew within a stipulated period of time will be
accepted as a component of a bid, but will not be considered by AlexRenew when evaluating bid prices
or when making an award.
12. ERRORS IN EXTENSION
Where the unit price and the extension price are at variance, the unit price will prevail.
13. USE OF BRAND NAMES
Unless identified as a "No Substitute" item in the solicitation, the name of a certain brand, make or
manufacturer does not restrict bidders to that specific brand, make or manufacturer. The use of the
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