TWO (2) YEAR LABOR ONLY CONTRACT FOR TROUBLESHOOTING & REPAIRING

Agency: State Government of Louisiana
State: Louisiana
Type of Government: State & Local
Posted Date: Jul 8, 2020
Due Date: Jul 30, 2020
Solicitation No: JPP-50-00131357
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid number description date issued bid open date/time help
JPP-50-00131357 TWO (2) YEAR LABOR ONLY CONTRACT FOR TROUBLESHOOTING & REPAIRING
VARIOUS MAKES AND MODELS OF HVAC SYSTEMS FOR DEPT. OF FIRE SERVICES
Original: JPP-50-00131357
07/01/2020 07/30/2020
2:00:00 PM CT
JPP
3000015324

Attachment Preview

Bid Number 50-00131357
TWO (2) YEAR LABOR ONLY CONTRACT FOR TROUBLESHOOTING AND
REPAIRING VARIOUS MAKES AND MODELS OF (HVAC) HEATING,
VENTILATION AND AIR CONDITIONING SYSTEMS FOR THE
JEFFERSON PARISH DEPARTMENT OF FIRE SERVICES
BID DUE: July 30, 2020 at 2:00 PM
ATTENTION VENDORS!!!
Please review all pages and respond accordingly, complying with all provisions
in the technical specifications and Jefferson Parish Instructions for Bidders and
General Terms and Conditions. All bids must be received in the Purchasing
Department by the bid due date and time.
Jefferson Parish Purchasing Department
200 Derbigny Street
General Government Building, Suite 4400
Gretna, LA 70053
Buyer Name: Melissa Ovalle
Buyer Email: movalle@jeffparish.net
Buyer Phone: (504) 364-2687
Jefferson Parish
Department of Purchasing
Cynthia Lee Sheng
Parish President
May 2020
Renny Simno
director
PURCHASING DEPARTMENT ANNOUNCEMENT
Public Access to the General Government Building and Joseph S. Yenni Building:
Effective Monday, May 18, 2020, Jefferson Parish Government buildings will be open to the public. All visitors
will be required to wear a mask or face covering and undergo a temperature screening prior to entry.
Bid Openings:
Due to COVID-19 safety precautions, all public bid openings have been suspended. Bid openings will continue
and be made available via phone conference by calling the following:
Dial-in Number: (504) 323-1800
Meeting ID: 181357
Bids will be accepted through Central Bidding or manual submission. Manually-submitted bids can be
delivered to either Purchasing office location; however, if submitting bids on the day of the bid opening,
bidders must submit at the West Bank location. Advertised bids will be received until 2 p.m. The bid opening
teleconference will begin at 2:30 p.m. on each bid opening date.
If you have any questions, please contact the Purchasing Department at (504) 364-2678 or e-mail
purchasing@jeffparish.net for assistance.
General Government Bldg. – 200 Derbigny St., Suite 4400, Gretna, LA 70053
Office 504.364.2678
Joseph S. Yenni Bldg. – 1221 Elmwood Park Blvd., Suite 404, Jefferson, LA 70123
Office 504.364.2678
Email: Purchasing@jeffparish.net Website: www.jeffparish.net
Jefferson Parish
Department of Purchasing
Cynthia Lee Sheng
Parish President
Renny Simno
Director
January 2020
Changes to Jefferson Parish Bidding Information
The Jefferson Parish Purchasing Department would like to make vendors
aware of the following changes:
Probable Construction Cost: Per Jefferson Parish Administrative
Policy, the probable construction cost is not revealed in the Jefferson Parish
Bidding Documents. Jefferson Parish Administrative Policy has changed and a
range of the probable construction cost will be stated in the Jefferson Parish
bidding document, entitled Important Notice to All Bidders Bid
Requirements. Per Louisiana Public Bid Law, the probable construction cost
will be read at the bid opening.
Insurance Requirement: All bidders must provide proof of valid insurance
in the required amounts as stated in the Standard Insurance Requirements
for bidding purposes. Failure to provide the proof of valid insurance in all of
the required coverage amounts will result in bid rejection.
General Government Bldg. 200 Derbigny St., Suite 4400, Gretna, LA 70053
Office 504.364.2678
Joseph S. Yenni Bldg. 1221 Elmwood Park Blvd., Suite 404, Jefferson, LA 70123
Office 504.364.2678
Email: Purchasing@jeffparish.net Website: www.jeffparish.net
BID NO.: 50-00131357
SP Page 1 of 4
LABOR ONLY CONTRACT FOR THE REPAIR OF (HVAC) HEATING,
VENTILATION, AIR CONDITIONING FOR THE DEPARTMENT OF FIRE
SERVICES OF JEFFERSON PARISH
Section 1.0 Pre-Bid Conference:
A Pre-Bid Conference is not required.
Section 2.0 - Scope:
We extend this proposal to cover the following:
Labor, materials, transportation, supervisions, and equipment necessary for a two (2) year
labor only contract for the troubleshooting and repairing of various makes and models of
(HVAC) Heating, Ventilation, and Air Conditioning Systems Equipment for various parish
buildings, for the Department of Fire Services of Jefferson Parish.(This is a labor only
contract).
Section 3.0 License:
The following licenses will be required for this bid:
Louisiana State Contractors License:
A Louisiana State Contractor’s license is required in the following category:
Mechanical Work
The above LA State Contractor’s License will be required in accordance with LSA R.S. 37-2150 et.
seq. and such license number will be shown on the outside of the bid envelope. Additionally if
submitting the bid electronically, then the license number must be entered in the appropriate field in
the Electronic Procurement system. Failure to comply will cause the bid to be rejected.
Additional Licenses/Certifications:
A copy of the front and if applicable the back of all licenses/certifications listed below shall be submitted
with bid submission. Failure to submit this information with bid submission will deem the bid non-
responsive and rejected.
Class A Jefferson Parish Mechanical and Gasfitters License is required for this bid.
A copy must be submitted with bid submission. Failure to comply will result in bid rejection.
Universal EPA Certification is required for this bid.
A copy must be submitted with bid submission.
Section 4.0 Bid Specifications:
All work shall be provided on an “as-needed” basis and there shall be no guarantee as to the
amount of work given throughout this contract.
Billing for troubleshooting and repair work shall be made on an hourly basis and shall include
all incidental equipment/tools, transportation, travel time, licenses, which are required to
perform this work.
Invoicing shall be for the hourly labor cost for troubleshooting and repair work. This cost shall
include all incidental equipment/tools, transportation, travel time, licenses, which are required
to perform this work.
BID NO.: 50-00131357
SP Page 2 of 4
Technician helpers shall not be used to troubleshoot equipment without prior approval from a
representative of the department of Fire Services of Jefferson Parish.
There shall be no minimum call out time in terms of hours charged under the terms of this
contract. Time charged to contract shall be from the time personnel arrive on site to time
work is completed.
Successful bidder shall provide a list of the part(s) which need to be replaced and/or repaired
to Jefferson Parish. At the request of Jefferson Parish the successful bidder shall provide
the name of supplier(s) where the part(s) can be obtained promptly and a cost for the part(s).
In case of excessive downtime Jefferson Parish may provide an additional purchase order,
not to exceed $5,000.00 per repair to the vendor to obtain necessary part(s) to complete the
repair work. In the event that the contractor is permitted to purchase necessary part(s),
Jefferson Parish will only allow a 0% mark-up of invoice cost.
Successful bidder must provide all equipment, tools, programs, and specialized equipment,
necessary to complete all work and shall be qualified and trained in the troubleshooting and
repair of various makes, models of HVAC equipment.
Section 5.0 Response Time/Work Orders:
Bidder must provide a workforce and necessary equipment/tools to be able to respond to multiple
facilities at the same time, if need be.
Bidder must respond within twenty four hours (24) after being notified by Fire Services of Jefferson
Parish. If the bidder fails to respond to the site/location on two occasions Jefferson Parish shall
reserve the right to cancel this contract.
Section 6.0 Safety Precautions:
Precautions must be exercised at all times to safeguard the welfare and safety of the general public,
employees of Jefferson Parish, and other City Officials.
.
Section 7.0 Second Opinion:
Jefferson Parish reserves the right to call for a second opinion on all diagnosis of work prior to
approving any repairs.
Section 8.0 Hours of Work:
Hours of work shall be performed during normal working when applicable. Before & after normal
hour and weekend work may be needed to successfully place equipment back into normal operation.
Holiday work may be needed. Proposer shall include the name and dates of company holiday
schedule upon request.
Section 9.0 Permits:
Bidder shall obtain any and all permits required by the Jefferson parish Department of Inspection
and Code Enforcement.
Bidder shall be responsible for payment of these permits. All permits must be obtained prior to the
start of any project requiring permits.
Section 10.0 Warranty:
The successful Bidder shall provide a minimum thirty (30) day warranty on all Labor. All parts
purchased by successful bidder shall have full manufacturer warranty.

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