COUNTY OF EL PASO
County Purchasing Department
800 E. Overland, Suite 300
El Paso, Texas 79901
(915) 546-8180 Fax
Notice to Interested Parties
Sealed bids will be received at the County Purchasing Department, 800 E. Overland, Suite 300,
El Paso, Texas 79901 before 2:00 p.m., Thursday, December 19, 2019 to be opened at the
County Purchasing Office the same date for Two (2) Digital Radiography X-Ray Equipment for
the County of El Paso (re-bid).
A “non-mandatory” site visit will be held on Thursday, December 5, 2019 at 9:00 a.m. Interested
bidders will meet at the Downtown Detention Facility located at 601 E. Overland, El Paso, Texas
79901 and proceeding to the Annex Facility at 12501 Montana, El Paso, TX 79938. Immediately
following the site visit a pre-bid conference will be held at El Paso County Sheriff’s Headquarters
3850 Justice Drive El Paso TX 79938.
Bids must be in a sealed envelope and marked:
“Bid to be opened Thursday, December 19, 2019
Two (2) Digital Radiography X-Ray Equipment
for the County of El Paso (re-bid)
Do not contact the requesting department. Any questions or additional information
required by interested vendors must be emailed to: firstname.lastname@example.org before
Monday, December 09, 2019, at 12:00 p.m. Bid number and title must be on the “Subject
Line” of the email. Attempts to circumvent this requirement may result in rejection of the
bid as non-compliant.
Any changes in the specifications will be posted on the County website as an addendum. It shall
be the bidder’s responsibility to check the website prior to the bid opening date to verify whether
any addendums have been posted. Website: www.epcounty.com; click button labeled
“Directory”, search for and select “Purchasing”, click on button labeled “List of Bids”.
Said contract shall be let to the lowest responsible bidder, and the COMMISSIONER’S COURT
RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS AND WAIVE TECHNICALITIES.
Only bids that conform to specifications will be considered. Successful bidder shall not order items
or services until a Purchase Order is received from the County Purchasing Office. Payment will
not be made on items delivered without a Purchase Order. Payment shall be made through County
funds after completion of goods or services. Purchase Orders will be issued as required. Contract
will be awarded by lump sum or line item, whichever is in the best interest of the County.
Bids and construction projects in excess of $100,000, the bidder shall furnish a certified cashier’s
check made payable to the order of County of El Paso or a good and sufficient Bid Bond in the
amount of 5% of the total contract price, executed with a surety company authorized to do
business in the State of Texas. The bid bond must be included with the bid at the time of the
opening. Successful bidder must comply with all bonding requirements as stated in the Texas
Local Government Code §262.032.
In order to remain active on the El Paso County Vendor list, each vendor receiving this bid must
respond in some form. Vendors submitting a bid must meet or exceed all specifications herein.
Vendors submitting a no bid must submit their reason in writing to the El Paso County
DEBRA CARREJO-TRULL CPPO, CPPB
El Paso County Code of Ethics Training Affidavit
(This form must be signed by an officer, principal, or individual authorized to bind the company under a
contract with the County.)
IN COMPLIANCE WITH CHAPTER 161 OF THE TEXAS LOCAL GOVERNMENT CODE,
ANY VENDOR INVOLVED IN A SINGLE PROCUREMENT EXCEEDING $50,000 MUST
COMPLETE THE ENCLOSED ETHICS TRAINING BEFORE SUBMITTING A BID OR BID
WITH THE COUNTY OF EL PASO.
Purpose: The stability of democracy depends upon the continuing consent of the
governed, which in turn depends upon the trust the electorate holds for its government.
The Ethics Commission of the County of El Paso, Texas, in concert with elected county
officials, as well as leaders of the various county departments, recognizes the need to
maintain the public trust and confidence in the workings of county government and thus
adopts this Code of Ethics.
What is a vendor:
Any person or their representative or employee whose goods and services are purchased
under the terms of a purchase order or contractual agreement with the county; and any
other persons doing business with the County.
Procurement: In advising upon, discussing, recommending, and/or granting any
County purchases, bids or contracts, County public servants shall inform themselves
about their financial interests, and shall make a reasonable effort to inform themselves
about the financial interest of their family members.
County public servants shall excuse themselves from exercising influence,
participating in, discussing, recommending, and/or granting of any County purchases,
bids, or contracts if they or a family member have a substantial financial interest.
Private Communication: No member of the El Paso County Commissioners Court, County
Elected Officials/Department Heads or the El Paso County Hospital District Board of
Managers shall permit any vendor, its lobbyists, representative, or employee to
communicate with him privately regarding any procurement of items by the County or the
Hospital District from the date that the bid, RFP, or RFQ is authorized or released,
whichever is first. No private communication regarding the purchase shall be permitted
by a member of the Commissioners Court, a county elected official/department head, or
El Paso County Code of Ethics Training Affidavit (continued)
the hospital district board of managers until the procurement process is complete and a
purchase order is granted or a contract is entered into.
Members of the Commissioners Court, county elected officials/department heads and the
board of managers shall make a reasonable effort to inform themselves regarding
procurements and shall have a duty to inquire of vendors, their lobbyists, representatives,
or employees, the nature of the private communication being sought prior to engaging in
This prohibition against private communication with vendors, their lobbyists,
representatives, or employees shall apply to commissioners court approval of hospital
I ___________________________________ am an officer, principal, or individual
authorized to bind the company, known as
By reading and signing this document, I confirm that I have been trained in the County of
El Paso’s Code of Ethics regarding Vendors. I understand that any contact by myself or
any representative of the company with a County of El Paso official or county employee,
other than those shown on the RFP or bid documents shall cause the bid or bid to be
immediately disqualified from consideration of award.
EL PASO COUNTY PURCHASING DEPARTMENT
800 E. OVERLAND AVE., ROOM 300
EL PASO, TEXAS 79901
FAX: (915) 546-8180
Subject: County Purchasing New Vendor/Bid System & Online Vendor Registration
The Purchasing Department has implemented its new bid processing vendor
notification/registration system. The new system will allow vendors to register and
maintain their vendor file real time without the intervention of the Purchasing Department.
Vendors will maintain their address information and contact information; as well as the
commodity information that the vendor wants to be considered for on County bid
solicitations. Vendors will be given a choice of receiving hard copy bid notifications, or
electronic notifications to the vendors designated email and/or cellular telephone text
number. We hope that the changes will help our vendors receive their solicitations in a
more effective and efficient manner that will benefit both the County and the vendor with
more timely, accurate, competitive bids.
All vendors wishing to receive or continue to receive bid notifications must register in this
new system at www.epcounty.com. /Bids & More/Vendors List. Thank you for your
cooperation. If you have any questions please contact us at (915)546-2048.